Attachment 3-SOW Security Gates Operators Upgrade 2020-Kimberly v2.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

SECURITY GATES OPERATORS UPGRADE

USDA, ARS, Northwest Irrigation and Soils Research Laboratory Kimberly, Idaho

STATEMENT OF WORK

SECURITY GATES OPERATORS UPGRADE

USDA, ARS, NWISRL, 3793 N 3600 E, KIMBERLY, ID 83341

1.0 CONTRACT PROJECT:

1.1 Project Number: _____________________

1.2 Project Title: Security Gates Operators Upgrade.

2.0 PROJECT CONTACT PERSONS:

2.1 RESEARCH LEADER (RL):

Dave Bjorneberg Tel. No.: 208-423-6521 Research Leader 3793 N 3600 E Email: dave.bjorneberg@usda.gov Kimberly, Idaho - 83341

2.2 Contracting Officer Representative (COR)

Shane Swafford Tel. No.: 208-423-6579 Utilities Systems Repairer Operator 3793 N 3600 E Email: shane.swafford@usda.gov Kimberly, Idaho - 83301

2.3 CONTRACTING OFFICER (CO):

TBD Tel. No.:

USDA ARS PWA

Contract Specialist Email:

Address

2.4 ADMINISTRATIVE OFFICER (AO):

Kara Vander Linden Tel. No.: 208-423-6566 Administrative Officer 3793 N 3600 Email: kara.vanderlinden@usda.gov Kimberly, Idaho - 88341

3.0 BACKGROUND:

a. Remove two DoorKing DKS-9100, Automatic Sliding Gate Operating Systems. One gate is located to the north/west of the Main bldg. north parking lot. and the second gate is located to the south/east of the Main bldg. Install two new updated Automatic Sliding Gate Operating Systems at the same locations as the existing gate operating systems. Install one new 30’ Sliding Gate Operating System in existing fencing at the North West corner of old perimeter fencing and south east of new perimeter fencing (see FIG 9).

4.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

5.0 PROJECT REQUIREMENTS:

This is a construction requirement for the USDA, ARS, Northwest Irrigation and Soils Research Laboratory in Kimberly, Idaho. Our requirement is for a qualified/licensed contractor to provide all equipment, labor, supplies and materials needed in the removal of two DoorKing DKS-9100, Automatic Sliding Gate Operating Systems and the installation of two new Automatic Sliding Gate Operating Systems in same locations, plus the installation of an additional new Automatic Sliding Gate Operating System at a third location. Contractor requirements include:

a. Remove two existing DoorKing DKS-9100, Automatic Sliding Gate Operating Systems.

b. Modify permanent structures as needed to complete the installation of the new operating systems.

c. Replace removed Sliding Gate Systems with two new Automatic Sliding Gate Operating Systems.

d. Install one new 30’ Automatic Sliding Gate Operating System in fencing at Gate #3 located at the northwest corner of old perimeter fencing and southeast of new perimeter fencing (see FIG 9).

e. At time of contract completion, provide three copies of all as-built shop drawings, vendor data, operation and maintenance manuals, installation manuals, parts lists, instruction manuals, and other installed equipment documents.

f. Provide, training for operation and maintenance of equipment, and all training materials available for each unit.

6.0 THE SPECIFICATIONS ARE AS FOLLOWS:

6.1 Remove two existing DoorKing DKS-9100, Automatic Sliding Gate Operating Systems.

a. One sliding gate operating system is located north/west of the Main bldg. parking lot (see Fig 1,2,3) and the second sliding gate operating system is located south/east of the Main bldg. (See Fig 4,5,6)

b. Remove both Automatic Sliding Gate Operating Systems, and their respective chains, rollers, all wiring, conduit, keypads, keypad stanchions, all sensors, junction boxes, etc.

c. Remove the wireless intercom/keypad master station for the north gate. The wireless intercom/keypad master station is located in the mail room (room 107A) of the Main building (see Fig 3,7,8).

d. If asphalt or concrete is removed during system removal, asphalt and concrete will be repaired or replaced by contractor.

6.2 Modify permanent structures as needed to complete the installation of the new operating systems.

a. Modify mounting pads, gate attachments, fence attachments, conduit, etc. as needed to complete the installation of the two new operating systems.

b. Modify or adjust existing phone system to be compatible with new wireless intercom/keypad master station, if needed. (See Fig 3,7,8)

1. Verify that the master station operates as intended by ARS.

6.3 Install two new Automatic Sliding Gate Operating Systems.

a. Furnish, install, and test two new Automatic Sliding Gate Operating Systems.

1. Existing north and south gate operating systems are shown in FIG 1 and 4.

2. The horse power of new operating systems will be a minimum of ½ hp.

3. The gate opener remote frequency for both new operating systems will be the same as the existing operating systems.

a.a ARS will supply gate opener remotes.

b. Both new Automatic Sliding Gate Operating System installations will include new chains, rollers, all wiring (including coaxial if used for new installation), conduit, keypad, wireless intercom/keypad substation, keypad stanchions, all sensors, junction boxes, etc.

1. New south gate keypad will be of equal type and perform same functions as existing south gate keypad. (see Fig 6)

c. Both new operating systems will be 115 volt compatible.

d. All new conduit and junction boxes will be watertight with watertight connections.

e. Both new operating systems will include a grounding rod.

f. The new north gate wireless intercom/keypad substation will have a larger and more powerful wireless range than existing substation. (see Fig 3)

1. The new north gate wireless intercom/keypad substation will have the same capabilities and be programmed to perform the same functions as existing substation.

2. Current distance from substation to master station is approx. 235 ft.

3. Contractor must field verify range and power of existing substation and master station.

g. Install a new wireless intercom/keypad master station in the mail room (room 107A) of Main bldg. (see Fig 7 and 8)

1. The new master station will also have a larger and more powerful wireless range than the existing master station.

2. Integrate new wireless intercom/keypad master station with existing telephone system, similarly to the integration of existing master station.

3. Verify that the master station operates as intended by ARS.

4. Current distance from substation to master station is approx. 235 ft.

5. Contractor must field verify range and power of existing substation and master station.

h. If asphalt or concrete is removed during system installation, asphalt and concrete will be repaired or replaced by contractor.

6.4 Install one new Automatic Sliding Gate Operating System at Gate #3’s Location

a. Install one new 30’ Automatic Sliding Gate Operating System in existing fencing at the Northwest corner of old perimeter fencing and southeast of new perimeter fencing (see FIG 9).

1. The 30ft roller gate has already been installed.

2. New sliding gate operating system will be operated by using remotes and key pad only, identical to South Sliding Gate System.

3. Horse power of the system will be large enough to slide a 30’ chain link rolling gate.

4. New gate opener remote system will operate at the same frequency as all other gates.

5. New gate keypad will be of equal type and perform same functions as new south gate keypad. (see Fig 6)

6. New operating systems will be 115 volt compatible.

7. All new conduit and junction boxes will be watertight with watertight connections.

8. Include a grounding rod with new system.

9. Install new mounting pad, gate attachments, fence attachments, conduit, etc. as needed to complete the installation of the new operating system.

a.a All Conduit will be water tight and run under ground.

10. If conduit or wiring crosses drive way into or out of sliding gate, the conduit or wiring should be deep enough for heavy equipment and future graving and paving.

Fig 1: North Gate

Fig 2: North Gate Operator

Fig 3: North Gate Wireless Intercom/Keypad Substation

Fig 4: South Gate

Fig 5: South Gate Operator

Fig 6: South Gate Keypad

Fig 7: North Wireless Intercom/Keypad Master Station

Fig 8: North Gate Wireless Intercom/Keypad Master Station

Fig 9: Gate #3 Location

7.0 ADDITIONAL REQUIREMENTS:

7.1 The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: UBC, IBC, ASTM, etc.) and health and safety codes, in effect at the time of contract award.

7.2 Oil and Hazardous Substances - Prevent oily or other hazardous substances from entering the ground, drainage areas, or local bodies of water. Take precautions to ensure that no oil or other hazardous material is released to the water, land, sanitary sewer system, or storm sewer system. Environmental requirements for the prevention of oil spills are contained in 40 CFR 112. For oil and hazardous substance spills which may be large enough to violate Federal, State or Local Regulations, the Contracting Officer shall be verbally notified immediately. Clean up any spills of oil or hazardous substances which result from the Contractor's operations. If the Contractor does not provide clean up in timely manner, the Government will perform cleanup at the contractor’s expense.

7.3 Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of this project as indicated in this Statement of Work.

7.4 All debris and surplus materials resulting from this work shall be removed from the work area and disposed of properly after completion of the project or deposited on the station site where directed by the Contracting Officer's Representative (COR).

7.5 Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

7.6 The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

7.7 Contractor shall schedule his work so that his working hours and the working hours of the field station coincide. Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the CO and COR at the site approximately seven days prior to this need.

7.8 Shutoff of utilities shall be scheduled no less than ten working days in advance.

7.9 The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

8.0 GENERAL REQUIREMENTS:

8.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

8.2 Existing Installations / Demolition:

Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

8.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

8.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment or material s ordered without prior approval. See Section 8.6 for Safety Submittals required.

8.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

8.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

d. SAFETY SUBMITTALS

1. Contractor shall submit a Site Specific Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

2. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

3. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

4. Contractor shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update). High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

5. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

a. Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least one work day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit sample can be provided upon request.

8.7 Temporary and Sanitation Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR fourteen working days prior to the need.

c. The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

8.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

8.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

8.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

8.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work.

b. Release of liens.

c. Employee payroll\time sheets

d. Invoice

e. Warranty and O&M Documentation

8.12 PROJECT SCHEDULE: The Contract time for this project is 120 calendar days after issuance of Notice to Proceed.

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