Attachment_3_SOW.pdf

File Number: FD2030-19-02959 Page 0

STATEMENT OF WORK (SOW)

for the

F108 LOW PRESSURE TURBINE (LPT) STAGE I

NOZZLE SEGMENTS

PURCHASE REQUEST NUMBER: FD2030-19-02959

PREPARATION DATE: 10 September 2021

REV: 0

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMBA

Air Force Sustainment Center (AFSC) in conjunction with

Air Force Life Cycle Management Center (AFLCMC)/LPSBAB

TINKER AFB, OK 73145-3031

File Number: FD2030-19-02959 Page 1

TABLE OF CONTENT Page 1

SECTION I: SCOPE

1.0 Introduction 2

1.1 General Services and Material 3

1.2 Receiving 3

1.3 Disassembly 3

1.4 Remanufacture Procedures 4

1.4.1 Inspection 4

1.4.2 Documentation 4

1.4.3 Deviations 4

1.5 Designated Engineering Representative (DER) Processes and Procedures 4

1.6 Reference and Technical Manuals 5

1.6.1 Parts Not Listed in the Illustrated Parts Catalogue (IPC) 5

1.7 Deliverables Quality 5

1.8 Reporting 5

1.9 Schedule 5

1.10 Deficiency Report (DR) 5

1.11 Condemned Assets 5

1.12 Quality System and Quality Assurance Plan 6

1.13 Item Unique Identification 6

1.14 Shipping and Transportation 6

1.15 Preservation 6

1.16 Packaging and Handling 7

1.17 Contract Data Requirement List 7

1.18 Document Storage 8

1.19 Subcontractor and Vendor Management 8

1.20 Safety 8

1.21 Contractor Manpower Reporting 9

1.22 Contractor Relocation 9

1.23 Contractor Identification to Government Employees 10

1.24 Mission Essential Services 10

SECTION II: GOVERNMENT PROPERTY

2.0 Government Furnished Material (GFM) 10

2.1 Government Furnished Property (GFP) 10

APPENDIX “A”

ACRONYMS 11

APPENDIX “B”

CAVAF Reporting Requirements 12

File Number: FD2030-19-02959 Page 2

SECTION I: SCOPE

1.0 Introduction

The purpose of this Statement of Work (SOW) is to define the requirements necessary to ensure that the F108 Low Pressure Turbine (LPT) Stage I Nozzle Segments are remanufactured as nearly as possible to the original life expectancy consistent with Air Force (AF) requirements. This SOW applies to the following National Stock Number (NSN) and Part Numbers (P/N):

F108 LPT STAGE I NOZZLE SEGMENTS

INPUT NSN OUTPUT NSN INPUT P/N OUTPUT P/N

2840-01-344-9156PN 2840-01-344-9156PN 305-350-050-0 305-350-050-0

305-350-059-0 305-350-059-0

2840-01-344-9157PN 2840-01-344-9157PN 305-350-150-0 305-350-150-0

305-350-159-0 305-350-159-0

The instructions stipulated herein provide brief, concise statements providing general requirements for the remanufacture of the F108 LPT Stage I Nozzle Segments. The contractor shall perform disassembly, cleaning, inspection, and remanufacture of F108 LPT Stage I Nozzle Segments. The contractor shall perform the remanufacture of the F108 LPT Stage I Nozzle Segments and engine components at a Federal Aviation Administration (FAA) Part 145 facility rated for CFM56-2B engine components; contractor must have the remanufacture capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish the remanufacture of F108 LPT Stage I Nozzle Segments. The contractor is responsible for the production, remanufacture, and scheduled delivery of a quality product.

1.1 General Services and Material

The contractor will provide all materials for the remanufacturing processes required to execute this contract. The purpose of F108 LPT Stage I Nozzle Segments are to direct core engine exhaust gas onto the Stage I LPT blades.

1.2 Receiving

The contractor shall perform a receiving visual inspection upon receipt of each incoming F108 LPT Stage I Nozzle Segments for any shipping or packaging damage to determine the condition and serviceability using Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives. The contractor shall report in accordance with the Supply Discrepancy Report (SDR), CDRL (A006) and obtain disposition instructions for any received assets which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments.

The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. The contractor shall initiate a SDR for such shipments or any assets as

File Number: FD2030-19-02959 Page 3 described above or received in packaging other than the contracted packaging requirements through WEB SDR.

The WEB SDR is located at: https://www.daas.dla.mil/websdr/home.asp.

This system of reporting an SDR has been developed in compliance with DoD Manual 4140.01-V1, Supply Chain Material Management Procedures and 4000.25, Defense Logistics Management System (DLMS), which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Statement of Work (SOW).

The prime packaging specialist may authorize exceptions to these requirements.

1.3 Disassembly

The contractor shall disassemble each F108 LPT Stage I Nozzle Segments in order to remanufacture or replace component parts. Additional disassembly may be required to comply with the USAF build requirements and in compliance with all Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives.

1.4 Remanufacture Procedures

The F108 LPT Stage I Nozzle Segments shall be remanufactured in compliance with the Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives. The contractor shall identify all F108 LPT Stage I Nozzle Segments that will be processed through the contractor’s remanufacture facility as military parts prior to processing.

1.4.1 Inspection

The contractor shall visually and dimensionally inspect all F108 LPT Stage I Nozzle Segments for serviceability or repairable condition using Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives IAW the procedures outlined in the F108 CFM56-2B ESM covering specific parts and components.

1.4.2 Documentation

The contractor shall document all inspections and remanufacture requirements required for each part. This documentation shall have the correct part number and/or assembly part number, serial number, and work accomplished annotated.

The Source of Repair (SOR) shall provide complete documentation with each part that has been remanufactured with the intent of returning the part to a serviceable condition. The latest revision of the CFM56-2B Service Bulletins are to be incorporated, if not previously complied with, along with any outstanding FAA https://www.daas.dla.mil/websdr/home.asp

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Airworthiness Directives along with Engine Shop Manual (ESM) CFM56-2B, 72- 53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14).

1.4.3 Deviations

Prior to the remanufacturing of any F108 LPT Stage I Nozzle Segments, the contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes, or procedures and must show that the intent of the process, materials, material process or procedures conform to processes required by the Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108- 14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives, and this Statement of Work.

The F108 cognizant engineer reserves the right to approve or disapprove any processes or procedures when they fail to meet the intended requirements of the F108 LPT Stage I Nozzle Segments.

1.5 Designated Engineering Representative (DER) Processes and Procedures

Prior to the contractors use in the remanufacturing of the F108 LPT Stage I Nozzle Segments or component parts, the contractor shall obtain written approval from the PCO for all DER processes and procedures on a DD Form 1694, per SAE EIA -649-1A.

1.6 Reference & Technical Manuals

In execution of this SOW, all remanufactured items must meet the inspection criteria, and the contractor shall apply manufacturing processes, tools, and products as prescribed in FAR 22.1003-6(a) and the Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives.

1.6.1 Parts Not Listed in the Illustrated Parts Catalogue (IPC)

The contractor shall request authorization to use and/or reuse any part not listed specifically in the CFM56-2B Illustrated Parts Catalogue to the PCO, in writing, for Air Force Engineering authorization.

1.7 Deliverables Quality

The contractor shall ensure that materials, parts, and accessories used in remanufactured components are restored to original life expectancy or nearly so, and are interchangeable without alterations.

1.8 Reporting

The contractor shall provide completed Certificate of Conformance documentation, or a completed FAA Form 8130-3, Airworthiness Approval Tag with each F108 LPT Stage I

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Nozzle Segments that have been remanufactured with the intent of returning the part to serviceable condition. This documentation shall have the part number, serial number, work accomplished, and Service Bulletins complied with on a serviceable tag, DD Form 1574.

1.9 Schedule

Any production or delivery issues that develop or have the potential to stop, interrupt, or impact the production or delivery of the F108 LPT Stage I Nozzle Segments will be reported to the PCO within seven (7) calendar days. Any changes to the contractual milestones shall be made only with the PCO’s written approval.

1.10 Deficiency Report (DR) Investigation

At the Government’s request, the contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted against reported defective items remanufactured by this contract. Each DR will be processed IAW T.O. 00-35-D-54 using SF Form 368, USAF Material Deficiency Reporting System, in a timely manner to meet suspense dates assigned by the action agency IAW Deficiency Report (CDRL A005).

1.11 Condemned Assets

Any F108 LPT Stage I Nozzle Segments that exceed present remanufacture and inspection limits shall be condemned at the contractor’s facility. The contractor shall request and obtain disposition instructions from the PCO for any condemned F108 LPT Stage I Nozzle Segments.

Condemned assets shall not count toward production and be reported to the Production Management Specialist (PMS) with the 421 SCMS/GUMBA/AFSC to establish usage rates and cost planning. The Contactor shall report all condemned parts via CDRLs Commercial Asset Visibility Air Force (CAV AF) System (CDRL A001) and Contract Depot Maintenance Production Report (CDRL A004).

1.12 Quality System and Quality Assurance

The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001, AS9100, AS9110, NATO-AQAP-2070, and NATO-AQAP-2110, Quality Systems Model for Quality Assurance in Design/Development Production Installation and Servicing and supplement requirements imposed by this contract. The contractor shall develop and implement procedures to properly maintain measuring and test equipment IAW ANSI/NCSL Z540.1 The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The contractor shall develop a quality program that shall be designed to promptly detect and correct conditions adverse to quality.

The quality system procedures, planning, and other documentation and data that comprise the quality system shall be made available to the Government for review upon request. The Government will, at their discretion, perform any inspections, verifications and evaluations to ascertain conformance to ISO 9001, AS9100, AS9110, NATO-AQAP-2070, and NATO-AQAP-2110 or equivalent requirements and the adequacy of implementing said procedures.

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The Government reserves the right to issue corrective actions against the Contractor’s quality system as a result of audits or inspection. The Contractor shall implement appropriate corrective actions to bring the quality system into compliance.

Under this contract, the Contractor is responsible for maintaining IT quality management systems and/or registration that complies with the requirements of ISO 9001, AS9100, AS9110, NATO-AQAP-2070, and NATO-AQAP-2110 or equivalent and shall provide the Government access to all third party audits as necessary.

1.13 Item Unique Identification (IUID)

The contractor shall follow the latest DoD instructions to install IUID compliant markings.

TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings. Unless otherwise directed, the following Number Structure will be used as the IUID, in the order specified, in accordance with UII Construct #2 specified in MIL-STD-130N Table IV “UII construct business rules and supplemental data”. This number shall be incorporated into the box label, affixed or attached to the exterior of the item packaging, and shall not be affixed or attached to the part itself.

Issuing Agency Code (IAC), Enterprise Identifier (CAGE code, DUNs number, or DODAAC), Original Part Number and Serial Number.

1.14 Shipping and Transportation

The Contractor shall meet the delivery schedule. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and in accordance with the contract’s delivery schedule. The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.15 Preservation

The contractor shall be responsible for the preservation and packaging of the F108 LPT Stage I Nozzle Segments IAW the Special Packaging Instructions specified on AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. Units shall be packed IAW with MIL-STD-2073-1.

1.16 Packaging and Handling

All units shall be packed IAW MIL-STD-129, Rev R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. The contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract. This contract does not allow for Commercial Packaging.

1.17 Contract Data Requirement List (CDRL)

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The contractor shall ensure that all reporting as specified under the following Contract Data Requirement List (CDRL) is accomplished:

A001: Commercial Asset Visibility Air Force (CAV AF) End Item Reporting

The contractor shall report End Item transactional data through electronic submission in CAV AF using the CAV AF website IAW the referenced DID and/or IAW the CAV AF SOW and shall not be waived. The transactions and data will be submitted by the contractor daily IAW CAV AF User Guide, Version 8.0.1 or higher. For CAV AF reporting, the Contractor shall submit SDRs when required and IAW CDRL Form 1423-1.

A002: REMOVED

A003: Government Property Inventory Report

The contractor shall maintain 100% inventory listing of government property (both GFP and CAP) in the contractor’s possession (to include subcontractors) by contract IAW CDRL 1423-1.

A004: Contract Depot Maintenance (CDM) Monthly Production Report

The contractor shall prepare the report using Table I in DID DI-PSSS-81995 as of the last working day of the month and forward to the PMS or original mail service NLT the fifth working day of the month during which the contracts assets are received. Reports will continue to be forwarded unless contract is terminated and the last report will be annotated as “Final Report”. The contractor’s format with the same data elements as found on the CDM report may be accepted if approved by the PCO and IAW CDRL DD Form 1423-1.

A005: Deficiency Report (DR) Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 or equivalent and IAW CDRL DD Form 1423-1.

A006: Shipping and Packaging Discrepancy Report (Supply Discrepancy Report) The contractor shall notify the government within five (5) working days of discovery or discrepancy when freight contents do not agree with the shipping documents and IAW CDRL Form 1423-1.

The contractor shall use WEBSDR to submit an electronic SF-364 (Standard Form) IAW T.O. 00-35D-54 or a paper SF 364s until access to WEBSDR is attained, upon discovery of discrepancies for items of supply received for: overage, wrong item, duplication of shipment, misdirected shipment, non-receipt, damage, and/or improperly packaged shipment.

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1.18 Document Storage

All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the contractor for five (5) years. The Government’s technical representative reserves the right to request and view any records at any time.

1.19 Subcontractor and Vendor Management

The contractor shall maintain a system for the management of subcontractors and vendors IAW the provisions of this contract. The contractor shall ensure that the subcontractor(s)/vendor(s) data, designs, and deliverables meet all F108 LPT Stage I Nozzle Segments engineering and technical requirements and shall fulfill the requirements of this contract. The government personnel shall be provided the opportunity to attend all subcontractor reviews and other problem solving reviews as observers.

1.20 Safety

The Contractor shall maintain and execute a safety program using MIL-STD-882E, AFI 91-202 and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in CFM56-2B Service Bulletins, CMM 75-31-11 (T.O.

2J-F108-14), along with any outstanding FAA Airworthiness Directives. All contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to Government Furnished Property (GFP) where the dollar value exceeds $500,000.00 and within two workdays, for any damage to GFP less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.21 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via electronic Contractor Manpower Reporting Application (eCMRA) which is a secure data

File Number: FD2030-19-02959 Page 9 collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported NLT 31 October of each calendar year. Contractors may direct questions to the CMRA helpdesk.

Uses and Safeguarding of Information:

Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals:

Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for the government personnel and contractors are available at the CMRA link at http://www.ecmra.mil.

1.22 Contractor Relocation

In the event relocation becomes necessary, the contractor shall prepare a relocation plan and make said plan available to the Government upon request. This plan shall include a listing of all completion dates of the steps required in the performance of the move and shall address on-site pre-teardown requirements, on-site re-assembly requirements, discrepancy correction, and transaction security. The contractor shall be responsible for the security of the F108 Large and Small Tip Fuel Nozzle areas and equipment during relocation.

The contractor shall coordinate the relocation schedule with the PCO and QAR to ensure no conflicts exists. In the event of relocation, the contractor shall continue to provide support for the F108 Large and Small Tip Fuel Nozzle at the new location IAW with the contract and this SOW.

1.23 Contractor Identification to Government Employees

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.24 Mission Essential Services

Not applicable.

http://www.ecmra.mil/ http://www.ecmra.mil/

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SECTION II: GOVERNMENT PROPERTY

2.0 Government Furnished Material (GFM)

NONE.

All parts and components required to accomplish the intent of the Engine Shop Manual (ESM) CFM56-2B, 72-53-06 inspection remanufacture 001-017 and CFM56-2B Service Bulletin authorized modifications, Component Maintenance Manual(s) CMM 75-31-11 (T.O. 2J-F108-14), any applicable Service Bulletins, along with any outstanding FAA Airworthiness Directives and this SOW shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in CMM 75-31- 11 (T.O. 2J-F108-14), Service Bulletins or as written approval from the AFLCMC/LPSBA and/or AFLCMC/LPED1 in writing through the PCO.

2.1 Government Furnished Property (GFP)

All items to be remanufactured will be shipped to the contractor.

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APPENDIX “A”

ACRONYMS

AF Air Force AFMC Air Force Materiel Command BER Beyond Economical Repair CAVAF Commercial Asset Visibility Air Force CDRL Contract Data Requirements List CFM Contractor Furnished Material CMM Commercial Maintenance Manual DD Department of Defense DER Designated Engineering Representative DR Deficiency Report ESM Engine Shop Manual GFM Government Furnished Material GFP Government Furnished Property IAW In Accordance With ISO International Standards Organization IUID Item Unique Identification LPT Low Pressure Turbine NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer P/N Part Number PMS Production Management Specialist SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work SS Service Summary T.O. Technical Order USAF United States Air Force

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Appendix “B”

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

CAVAF Reporting Requirements v4, January 2021

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF home page banner.

Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE:

Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE:

A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and refresher (as required) DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the Cyber Awareness Challenge website, using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm https://iase.disa.eta/cyberchallenge/launchPage.htm

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b. Department of Defense Employees section

c. click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense

Version”

d. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

e. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

f. Cyber Awareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

File Number: FD2030-19-02959 Page 14 full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not

File Number: FD2030-19-02959 Page 15 authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including

File Number: FD2030-19-02959 Page 16 completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the Contracting Officer (CO) and Production Management Specialist (PMS) for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV

AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 SCSS. Contractors are required to use DD

File Number: FD2030-19-02959 Page 17

Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned PMS and acquire government issued shipment document number from Inventory Management Specialist (IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned PMS via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the https://www2.transactionservices.dla.mil/websdr/home.asp

File Number: FD2030-19-02959 Page 18 correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362 mailto:420.scms.tinker.cdm.workflow@us.af.mil