Attachment 3 - Schedule of Deliverables - SCIP FY 2026-27.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 36C77624Q0182
About this file
This document is an attachment to a federal contract opportunity outlining the Schedule of Deliverables for a Strategic Capital Investment Planning (SCIP) contract for Fiscal Year 2026-27.
The key details include:
- The contract requires the contractor to provide a variety of program management, process management, records management, training development, decision process development, cost-effectiveness analysis, help desk support, and other services to support the SCIP process for FY2027.
- The contract has 20 distinct tasks with over 40 deliverables, including items such as project management plans, programmatic support, SCIP automation tool deployment, business case validation, budget and reporting, and more.
- Deliverables have defined due dates ranging from 7 to 579 calendar days after contract award.
- The related federal contract opportunity is Solicitation Number 36C77624Q0182 for the SCIP IDIQ, with an initial task order for FY2026-27 support. The solicitation has a NAICS code of 541611 and a small business size standard of $24.5 million.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Revised Performance Work Statement - SCIP IDIQ - SCIP FY 2026-27 - Part B.pdf | ||
| Attachment 5 - Answers to Technical Questions.docx | DOCX document | |
| 36C77624Q0182_1.docx | DOCX document | |
| Attachment 1 - Performance Work Statment - SCIP IDIQ - Part A.pdf | ||
| 36C77624Q0182.docx | DOCX document | |
| Attachment 2 - Performance Work Statment - SCIP IDIQ - SCIP FY 2026-27 - Part B.pdf | ||
| Attachment 4 - Price Schedule.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Task | Deliver-able | Summary Item Description | |
| (see PWS text for full description) | Pertains to Fiscal Year | Quantity | PWS Deliverable Period - # of calendar days After Award |
| (approx. dates and subject to change) | 1-Jun-24 | required date | |
| Task One: |
| Provide a PMP and Briefing | One | PMP and Briefing | 2027 | Two: one PMP, including schedule and one Briefing | within 7 calendar days after award | 7 |
| Task Two: |
| Provide Program Management and Process Management Support throughout the PoP | Two | Provide program management and process support throughout the PoP; including development of SCIP guidance, gap data, program definitions, and process requirements; SCIP correspondence. For the 2027 process, Contractor shall also support additional efforts necessary to revise processes, schedules, and procedures necessary to transition from SAT 1.0 to SAT 2.0. | As appropriate | As needed through PoP | First meeting: within 136 calendar days after award | 136 | 10/15/24 |
| Task Two (cont'd): |
Lead programmatic process / program excecution in conjunction with VA officials throughout Period of Performance: Three Maintenance and distribution of the SCIP schedules and milestones; conduct / support bi-weekly SCIP process management (up to 24) meetings by leading status calls; conduct Ad Hoc meetings (up to 40) as needed. As appropriate Multiple, no more than regularly scheduled 24 status updates scheduled throughout the Period of Performance.
Up to 40 ad hoc meetings necessary for process support
As requested Support First meeting: within 136 calendar days after award
Regularly scheduled meetings to take place every two weeks and adjusted as needed.
| Ad Hoc meetings and deliverables as requested by PMO | 136 | 10/15/24 |
| Task Two (cont’d): |
Provide Program Management and Records Management Support for the SCIP Process and cycle years, which pertains to previous and future SCIP cycle years, as appropriate for the contract period. Four Save SCIP artifacts, records, and business products, from the SCIP- related activities throughout the contract period, to the SCIP databases including the SharePoint site and to the SCIP Automated Tool. As appropriate For 2027 SCIP
| Per the volume described in the task for the deliverable in the main text of the PWS. | Within 136 calendar days of documentation being in final form. Dates will vary throughout the contract period, depending on finalization dates. | 136 | 10/15/24 | |
| Task Two (cont’d): | ||||
| Maintain the SharePoint site used to facilitate the SCIP process thoroughout the period of performance. | Five | Manage/maintain appropriate identified user and stakeholder groups and their respective permission levels within the SCIP SharePoint; dispositon of group structures to ensure old users do not have unnecessary permissions; | As appropriate | For 2027 SCIP |
| Per the volume described in the task for the deliverable in the main text of the PWS. | Within 136 calendar days of documentation being in final form. Dates will vary throughout the contract period, depending on finalization dates. | 136 | 10/15/24 | |
| Task Two (cont’d): | ||||
| Calculate and or validate gap data supporting the SCIP process | Six | Calculate and or validate gap data and format for entry into the SCIP Tools for use in the 2027 process | As appropriate | For 2027 SCIP |
| Per the volume described in the task for the deliverable in the main text of the PWS. | Within 167 calendar day after award | 167 | 11/15/24 |
| Task Three: |
Develop new and or update up to five (5) separate field training materials packages necessary to execute the SCIP processes. Seven Develop training materials (slides and documents) necessary to support SCIP processes and on-line training sessions performed by OAEM. Materials planned for 2027 include: SCIP Overview training (AKA SCIP Basics); Combined action plan and business case development training; SAT 2.0 Training; and CEA training. 2027 2027 SCIP Deliverables (subject to change)
Two for SCIP Basics materials (one draft and one final product)
Two for SCIP / SAT 2.0 Training (one draft and one final product)
Two for combined Action Plan / Business case training materials (one draft and one final product)
Two for CEA slides (one draft and one final product) 2027 SCIP Deliverables
SCIP Basics materials: Draft: Within 160 calendar days after award; final Within 165 calendar days after award
SAT 2.0 Training Slides: Draft: Within 160 calendar days after award; final Within 165 calendar days after award
SCIP Combined Action Plan / Business case development materials: Draft within 160 calendar days after award; final within 165 days after award
| CEA development training materials: Within 175 calendar days after award; Final CEA slides: Within 180 calendar days after award | 167 | 11/15/24 | |||
| Task four: Develop / maintain SCIP decision process | |||||
| eight | Support / facilitate updates to SCIP decision criteria definitions | 2027 / 2028 | One set each of draft and final decision criteria definitions | For FY 2027 SCIP (subject to change since this is not dependent on regular SCIP schedule |
| 150-170 calendar days from award | 153 | 11/1/24 | |||
| Task four, cont'd: Develop / maintain SCIP decision process | |||||
| nine | Update, maintain, archive, and represent the draft and final decision criteria throughout PoP | 2027 / 2028 | One set each of draft and final decision criteria definitions maintained as described in the task for the deliverable in the main text of the PWS. | For FY 2027 SCIP |
| Within 150 calendar days and Continuous throughout PoP | continous throughout PoP | |
| Task four, cont'd: Develop / maintain SCIP decision process | ||
| ten | Provide two (2) priority weighting sessions for development of 2 decision models. Up to Eight (8) sessions total. |
NOTE: Dates will change based on Board and Panel member’s availability and updates to the SCIP schedule 2027 / 2028 No more than eight For FY 2027 SCIP
| 240-270 calendar days from award | 245 | 2/1/25 | |||
| Task four, cont'd: Develop / maintain SCIP decision process | |||||
| eleven | Update, maintain, archive, and represent the draft and final decision models with weights for Capital programs throughout PoP | 2027 / 2028 | Three decision models (lease, construction, maintenance) with multiple representations (MS Word, VISIO, PDF, with and without weights) maintained as described in the task for the deliverable in the main text of the PWS. | For FY 2027 SCIP |
| 240-270 calendar days from award | 245 | 2/1/25 | |||
| Task four, cont'd: Develop / maintain SCIP decision process | |||||
| twelve | Documents describing the decision and scoring process for each capital program by threshold, the submission requirements, business case questions/ requirements, gap data requirements, and scoring methodology for both panel and data scored criteria. | 2027 / 2028 | As described in PWS, draft and final documents describing decision process for each program | For FY2027 SCIP |
| Est Start to finish: 240-270 calendar days from award | 153 | 11/1/24 |
| Task five: |
Provide updates of SCIP cost-effectiveness analysis (CEA) templates with included cost estimate sheet that is also formatted as a stand-alone file. Thirteen Update the prior SCIP cycle CEA template for VHA projects, as appropriate, including the stand-alone cost estimate sheet, and test the template prior to distribution of the signed SCIP Business Case Application call memorandum. 2027 Provide up to Five: Up to three iterations of draft VHA CEA templates, one final VHA CEA template, and one final separate VHA cost estimate sheet. 220 calendar days after award for draft (s)CEA template - depending on release of economic assumptions
| 225 calendar days after award for draft (s)CEA template | 228 | 1/15/25 |
| Task five (cont'd): |
Provide updates of SCIP cost-effectiveness analysis (CEA) templates with included cost estimate sheet that is also formatted as a stand-alone file. fourteen Using the previous SCIP cycle CEA template, create separate templates for VBA, NCA, and possibly OIT projects that include specialized features unique to those office’s projects. 2027 Provide up to Five iterations of each template for VBA, NCA and possibly OIT: Up to three draft iterations of the VHA CEA templates, one final VHA CEA template, and one final separate VHA cost estimate sheet. 220 calendar days after award for draft (s)CEA template - depending on release of economic assumptions
| 225 calendar days after award for draft (s)CEA template | 228 | 1/15/25 |
| Task six: |
| Provide Large Group Training | Fifteen | Provide up to 12 large group training sessions | 2027 | 12 | All Training to Support 2027 SCIP Process: 160-220 calendar days after award | 167 | 11/15/24 |
| Task Seven: |
Provide “Help Desk” Support to the SCIP Users through Project development timeframe Sixteen Provide technical support (via e-mail and telephone) as the SCIP Users complete action plan projects, business case applications, cost estimate sheets, and CEA templates. See text of PWS for more details and the table in the text of the PWS for guidelines for the Help Desk representative’s expected level of help to be provided (Approach). 2027 For 2027 SCIP
One Help Desk support function staffed 8:00 am to 6:00 pm EST/EDT, Monday through Friday (except Gov’t holidays). For 2027 SCIP
| Throughout project development timeframe: Estimated to be 165-365 calendar days after award | 167 | 11/15/24 |
| Task Seven, cont'd: |
Provide “Help Desk” Support to the SCIP Users through Project development timeframe Seventeen Project logs of business cases requiring remediation and specific actions taken to correct projects ahead of completion of the final SCIP Business case submission milestone. 2027 For 2027 SCIP
Support to Admins and Staff Office Users As Needed. May involve 100's of projects. For 2027 SCIP
| Throughout project development timeframe: Estimated to be 165-365 calendar days after award | 365 | 6/1/25 |
| Task Eight: |
| Provide program management support to test and deploy new programatic functionality being implemented in SCIP Automated Tool (SAT) functionality and small group training on how to enter projects in the SAT | Eighteen | Support implementation/deployment of programmatic functionality and provide small group training on how to enter projects in the SAT 2.0. | 2027 | As needed through PoP | 150 calendar days and continous through PoP after award | 153 | 11/1/24 |
| Task Nine: |
Provide/Faciliate/Conduct Initial Capital Plan Validation Nineteen Update checklist templates for initial project/plan reviews, including subject matter expert team (SME) review templates. 2027 For FY2027 SCIP
One draft set of review templates and one final product ready to be used for the actual AP review. For FY2027 SCIP
250 calendar days from award for first draft of checklist templates for validity review
| 260 calendar days from award for final checklist templates for validity review | 259 | 2/15/25 |
| Task Nine (cont'd): |
Provide/Faciliate/Conduct Initial Capital Plan Validation Twenty Support project level validations efforts by reviewing up to 6000 projects.
Consolidate / distribute checklist templates into Excel and/or Word workbooks for corrections. 2027 For FY2027 SCIP
Up to 6000 completed project reviews
Two – one draft set of completed/consolidated workbooks and one final set for distribution to SCIP Users. For FY2027 SCIP
280 calendar days from award for first draft AP validity review packages for dist. to Field
| 320 calendar days from award for first draft AP validity review packages for dist. to Field | 287 | 3/15/25 |
| Task Nine (cont’d): |
Provide/Faciliate/Conduct Initial Capital Plan Validation Twenty One Create Content and support Panel Review Process 2027 For FY2027 SCIP
As described in PWS For FY2027 SCIP
250 calendar days from award for first draft AP validity review packages for dist. to Field
| 290 calendar days from award for first draft AP validity review packages for dist. to Field | 287 | 3/15/25 |
| Task Ten: |
Conduct bi-weekly performance reporting during project development milestones. Twenty Two Conduct bi-weekly project/plan reviews after initial capital plan submittal until final submission due date 2027 For FY2027 SCIP
As described in PWS For FY2027 SCIP
180 calendar days from award
| 430 calendar days from award - Final submission | 426 | 8/1/25 |
| Task Eleven: |
Provide support for validation of Business Cases, to include validation checklists, training materials, selected validation review, and secondary validation review. Twenty Three Develop Business Case validation checklists BC validity training, as described in the main text of the PWS. 2027 For FY2027 SCIP
One draft and one final set of validation checklists. For FY2027 SCIP
320 calendar days from award for draft submission of validation checklists and draft BCA validation training materials
| 340 calendar days from award for final validation checklists and final BCA validity training materials | 318 | 4/15/25 |
| Task Eleven (cont’d): | ||
| Provide support for validation of Business Cases, to include validation checklists, training materials, selected validation review, and secondary validation review. | Twenty Four | Complete business case validations as described in the main text of this PWS. |
This is known as Initial Validity. 2027 For FY2027 SCIP
Two (One draft and one final set of completed and compiled validation reviews) For FY2027 SCIP
350 calendar days from award for draft completion of 1st validity
| 370 calendar days from award for final completion of 1st validity and upload to SharePoint folders for distribution. | 348 | 5/15/25 | ||
| Task Eleven (cont’d): | ||||
| Provide support for validation of Business Cases, to include validation checklists, training materials, selected validation review, and secondary validation review. | Twenty Five | Conduct secondary review and re-validation (second and final validity) of final business cases, as described in the main text of this PWS. | 2027 | For FY2027 SCIP |
Two (one draft validity review workbook; one final validity review workbook) For FY2027 SCIP
370 calendar days from award for draft workbook
| Final - 380 calendar days from award for final workbook | 384 | 6/20/25 |
| Task Twelve: Support processes necessary to develop budget year scored project lists. | Twenty Six | |
| Support OAEM Program management office efforts to score and develop and finalized project priority lists and materials/documents necessary to gain approvals through VA governance processes. | 2027 | For FY 2027 SCIP |
Completed, compliant budget year scored project lists. Per the volume described in the task for the deliverable in the main text of the PWS. For FY2027 SCIP
| Est Start to finish: 390-500 calendar days from award | 579 | 1/1/26 |
| Task Thirteen: |
Provide reports of the SCIP Action Plan Submissions for both the OMB and Congressional Budget submissions. Twenty Seven Action Plan summaries, graphs and charts, and report materials.
This is known as the SCIP SAT project database file.
OMB Budget is officially titled, VA Construction Budget, Long Range Capital Plan, and Appendix. 2027 For FY 2026 and 2027 SCIP
Per volume described in the task for the deliverables in the main text of the PWS. For FY 2026 and 2027 SCIP
OMB: 80 calendar day from award (Aug 23, 2024)
| Congressional:200 calendar days from award (Dec 27, 2024) | 197 | 12/15/24 |
| Task Fourteen: |
Consolidate reporting using SCIP data and products where available per OMB M-20-3: Implementation of Agency-wide Real Property Capital Planning Twenty Eight Develop report based upon OMB M-20-3: Implementation of Agency-wide Real Property Capital Planning: 2027 For FY 2026 and 2027 SCIP
Per volume described in the task for the deliverables in the main text of the PWS. Draft Due Approx:80 calendar days after award (sept 2024)
| Final Due after settlement: Approx 200 calendar days after award (Jan/Feb 2025) | 197 | 12/15/24 | ||||
| Task Fifteen: Provide SCIP Program Office support for emergent tasks within 24-48 hours of requests (or as agreed) throughout period of performance | Twenty Nine | Draft responses for up to 30 separate inquiries by stakeholders based on OAEM directional guidance in MS Word format. | 2027 | Responses for up to 30 sets of questions from stakeholders. | Throughout PoP, upon request | |
| Task Fifteen, cont'd: Provide SCIP Program Office support for emergent tasks within 24-48 hours of requests (or as agreed) throughout period of performance | Thirty | Draft analyses based on data in SCIP and related systems as requested in Excel Format for up to 40 separate analyses as requested by OAEM staff. | 2027 | Up to 40 separate analyses | Throughout PoP, upon request | |
| Task Sixteen: Provide OAEM Program Office support for program managmenent, reporting, analytics required for three (3) performance metrics used to measure performance of VA capital programs. | Thirty One | Provide program management support for three (3) capital program performance metrics throughout PoP | 2027 | Per volume described in the task for the deliverables in the main text of the PWS. | For FY 2027 SCIP (subject to change since this is not dependent on regular SCIP schedule |
150-170 calendar days from award through PoP Task Sixteen, cont'd: Provide OAEM Program Office support for program managmenent, reporting, analytics required for three (3) performance metrics used to measure performance of VA capital programs. Thirty Two Develop reporting required for three (3) capital program performance metrics throughout PoP 2027 Per volume described in the task for the deliverables in the main text of the PWS. For FY 2027 SCIP (subject to change since this is not dependent on regular SCIP schedule
150-170 calendar days from award through PoP Task Sixteen, cont'd: Provide OAEM Program Office support for program managmenent, reporting, analytics required for three (3) performance metrics used to measure performance of VA capital programs. Thirty Three Conduct analyses and data management necessary for establishment and maintenance of the FCA reduction target performance metric throughout PoP 2027 Per volume described in the task for the deliverables in the main text of the PWS. For FY 2027 SCIP (subject to change since this is not dependent on regular SCIP schedule
150-170 calendar days from award through PoP
| Task Seventeen: Development and maintanance of SCIP and capital planning-related Standard Operating Procedures (SOPs): | Thirty Four | Develop three new standard operating procedures for SCIP and budget related processes. | 2027 | Three Standard Operating Procedure process documents | Upon Request and negotiated timeframe, throughout the PoP |
| Task Seventeen, cont'd: Development and maintanance of SCIP and capital planning-related Standard Operating Procedures (SOPs): | Thirty Five | Maintain up to Six (6) Standard operating procedures or alike for SCIP and capital budget related processes. | 2027 | Six (6) updated Operating Procedure process documents or alike | Upon Request and negotiated timeframe, throughout the PoP |
| Task Eighteen: Provide SCIP survey support. | Thirty Six | Conduct SCIP Training Surveys and Reporting | 2027 | For FY2027 SCIP |
Development of 1 SCIP Survey
Execution of 1 SCIP survey including capture of feedback provided
1 report based on feedback from SCIP Survey For FY 2027
Develop Survey: Approx. 180 calendar days from award
Execute Survey and Collect Input: Approx. 210 calendar days from award
| Develop final report: Approx. 240 calendar days from award | 183 | 12/1/24 | |||
| Task Eighteen, cont'd: Provide SCIP survey support. | Thirty Seven | Quarterly consolidated customer satisfaction survey and reporting | 2027 | For FY2027 SCIP |
Execution of SCIP customer satisfaction survey throughout PoP
Quarterly reporting based on consolidation and analysis of customer service feedback For FY 2027
Continuous surveying throughout PoP for duration of FY2027 SCIP
Quarterly reporting on feedback for process Task Nineteen: Provide SCIP program health assessment development and reporting support. Thirty Eight Completed Program Health Report development process. 2027 For SCIP 2027
1 process flow for assessment of SCIP process For FY 2027
| Develop Program Assessment Process Document and Template: Approx. 250 calendar days from award | 246 | 2/2/25 | |||
| Task Nineteen, cont'd: Provide SCIP program health assessment development and reporting support. | Thirty Nine | Completed Program Health Report template. | 2027 | For SCIP 2027 |
Completed Template For FY 2027
| Completed Template: Approx. 450 calendar days from award | 457 | 9/1/25 | |||
| Task Nineteen, cont'd: Provide SCIP program health assessment development and reporting support. | Forty | 2024 Program Health Report, reflecting assessments performed through September 2024. | 2027 | For SCIP 2027 |
1 Report For FY 2027
| Report: Approx. 500 calendar days from award | 518 | 11/1/25 | ||||||
| Task Twenty: Provide support for the tracking and execution of SCIP approved construction projects from the SCIP processes. | Fourty One | Maintain Tracking Database and Conduct Required Reporting | As appropriate | Monthly (may be canceled) and as needed for 12 months from date of award | Twelve months from date of award | 0 | 6/1/24 | |
| Task Twenty, cont'd: Provide support for the tracking and execution of SCIP approved construction projects from the SCIP processes. | Fourty Two | Attend and support up to 18 meetings including minutes and milestone reports | as appropriate | Up to 18 instances from date of award | Twelve months from date of award | |||
| Task Twenty One: Provide support for the implementation and reporting of annual execution metrics for the Major, Minor, and Seismic programs. | Fourty Three | Maintain Tracking Database, to include Historical Data and Conduct Required Reporting | as appropriate | Up to 18 separate meetings and 18 separate reporting instances for 12 months from date of award | Twelve months from date of award |
&"-,Bold"&14 &"-,Bold"&12SCIP IDIQ – SCIP 2025 Task order: FY 2025 Strategic Capital Investment Planning (SCIP) Process Support and Execution
ATTACHMENT A:
SCHEDULE OF DELIVERABLES AND DATES
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