Attachment 3 Room Cancellation Modification Policy.docx
DOCX document 14 KB Posted
- Attached to
- 179th Lodging
- Solicitation number
- W50S8R26Q0001
About this file
The provided document is a Room Cancellation & Modification Policy related to a lodging services solicitation for the Ohio Army National Guard. The policy outlines procedures for room reservation cancellations and modifications by both the government and contractor. Key details include the government's right to cancel reservations without penalty if notification is provided at least a specified number of days/hours prior to check-in, and the contractor's obligation to not cancel confirmed reservations except under extraordinary circumstances like force majeure events.
The associated federal contract opportunity (Solicitation Number W50S8R26Q0001) is a 100% small business set-aside for lodging services with a NAICS code of 721110 and a business size threshold of $40.0M. The solicitation will result in a firm-fixed-price purchase order using simplified acquisition procedures. Currently, funds are not available for the acquisition, and no contract will be awarded until appropriated funds are secured. The contractor will be required to provide all necessary personnel, equipment, and services to perform lodging services as defined in the associated Performance Work Statement.
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COMPANY NAME
5.3 Room Cancellation & Modification Policy
5.3.1. Cancellation by the Government: The government reserves the right to cancel any room reservations without penalty if the cancellation is made at least [insert number] days/hours prior to the scheduled check-in date. Cancellation notification shall be provided by the COR, Contracting Officer, or individual(s) provided in writing from the Contracting Officer.
5.3.2. Cancellation by the Contractor: The contractor shall not cancel any confirmed room reservations unless due to circumstances beyond their control, such as force majeure events. In the event of a contractor-initiated cancellation, the contractor shall notify the Contracting Officer and COR immediately and provide alternative accommodation of equal or better quality at no additional cost to the government.
5.3.3. Modification of Reservations: The government may modify room reservations without penalty if changes are made at least [insert number] days/hours prior to the scheduled reservation/check-in date. Modification notifications shall be provided by the COR, Contracting Officer, or individual(s) provided in writing from the Contracting Officer and is subject to hotel availability.
5.3.3. Cancellations and modifications that do not meet the criteria of paragraphs 5.3.1., 5.3.2., & 5.3.3. shall only be made by mutual agreement of both the contractor/hotel & and Contracting Officer.
File details come from the government source that posted it. Updated .