Attachment 3 - Missouri Statewide Quarterly Usage Report.xlsx

This is a quarterly usage reporting attachment for the State of Missouri's statewide contract administration process, applicable to vendors holding statewide contracts issued on behalf of various state agencies. The document provides standardized instructions and a reporting template that contractors must complete and submit to the Division of Purchasing electronically each quarter. Contractors are required to submit the Missouri Statewide Contract Quarterly Usage Report no later than the 15th calendar day of the month following each reporting quarter (or the next business day if the 15th falls on a non-business day), with reporting periods aligned to four quarters: January 1–March 31, April 1–June 30, July 1–September 30, and October 1–December 31. Contractors must submit reports even if no purchases were made during the quarter by indicating the "no purchases" checkbox on the form.

The reporting template requires contractors to provide specific data elements including contractor name, statewide contract number, report contact information, and detailed line-item purchase data encompassing customer name, product or service description, purchase authorization number, contract line item number, quantity delivered, unit price charged, and extended price. Contractors must classify each customer entity by type—Missouri state agency (S), Missouri political subdivision (P), Missouri university (U), or out-of-state political subdivision or state entity (O)—and report all purchases including those made via procurement card. Reports must be submitted in Excel format or using the provided worksheet to ereports@oa.mo.gov. The overall purchase total is calculated and displayed on the report form.