Attachment 3 - LAV SOW.pdf

STATEMENT OF WORK (SOW)

Air Base (AB) 101 Niamey and AB201 Agadez, Niger Africa

Light Armored Vehicles (LAV) Lease

08 July 2020

1. Background: This is a non-personnel services contract to provide leasing services for six (6) Light Armored Vehicle (LAV). Three (3) LAVs shall be provided to AB101 Niamey, Niger and three (3) LAVs shall be provided to AB201, Niger, Africa. This LAV will be a sport utility vehicle (SUV) rated at B6 armor or greater. The Government shall not exercise any direct supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all equipment, supplies, transportation, supervision, and other items and non-personal services necessary to perform the leasing services of the above listed vehicles, as defined in this Statement of Work (SOW) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this SOW.

1.2 Scope: The Contractor shall provide safe, operable equipment and services in accordance with this SOW. Equipment shall be fully operational at all times and be acceptable to the Government representative. Equipment shall be in good running condition and delivered with all fluids full and all maintenance services up to date. The equipment shall be maintained by the contractor via both scheduled and unscheduled maintenance. If the vehicle is unavailable due to mechanical malfunction for more than 48 hours, a replacement vehicle will be provided, that is fully operational.

1.3 GENERAL INFORMATION

1.3.1 Period of Performance: The period of performance shall be for a period of twelve (12) months, to begin when and as notified, not later than 21 days after award. Two Government Option periods will also be a part of the resulting contract.

1.3.2 Place of Performance: The work described in this SOW shall be performed in both Niamey and Agadez, Niger Africa.

1.3.3 Hours of operation: Normal business hours for the Vehicle Management shop and the Security Forces shops are 0730 to 1630 West Africa Time. A contractor representative shall be made available to a Government representative 24/7 for any unscheduled maintenance operations.

1.3.4 Contract Manager: The contractor shall provide a contract manager who shall be able to communicate (read, write and speak) fluently in English. The contract manager shall be responsible for the performance of the services described in the SOW. The name of this person and an alternate who shall represent the contractor when the primary manager is absent shall be designated, in writing, to the Contracting Officer (CO). The contract manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to daily operations described in this SOW.

1.3.5 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

2. DEFINITIONS AND ACRONYMS

2.1 Accident repairs: Repairs required as a result of collision.

2.2 Disabled vehicle: A damaged, worn out, or malfunctioning vehicle.

2.3 Defective service: A service output that does not meet the standard of performance associated within the SOW.

2.4 Government: the Government of the United States of America unless specifically stated otherwise.

2.5 Quality Control (QC): Actions taken by a contractor to control the performance of contracted services to meet SOW requirements.

2.6 Scheduled maintenance: These inspections are maintenance actions normally scheduled in advance, based on a vehicle’s actual or projected mileage, hours of operation, or calendar time. The contractor shall coordinate scheduled maintenance with Contracting Officer's Representative.

2.7 Unscheduled maintenance: Maintenance that is not scheduled but is required to correct deficiencies and restore the vehicle to a safe and serviceable condition.

2.8 Major repair: Any repair, scheduled or unscheduled maintenance, that requires the vehicle to remain either out of service or at the repair facility for more than 48 continuous hours.

2.9 Minor repair: Any repair, scheduled or unscheduled maintenance that requires the vehicle to remain either out of service or at the repair facility for more than 24 continuous hours but less than 48 continuous hours.

2.10 Out of service: Any condition, to include but not limited to scheduled or unscheduled maintenance, which does not permit the utilization of a vehicle for its intended purpose for more than 24 hours.

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES

3.1 The Government does not anticipate a requirement to provide facilities, equipment, materials, and/or services to the contractor.

4. CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 Vehicle delivery: The vehicle shall be delivered to the location at the time and place agreed upon by the Government and Contractor throughout the contract period of performance.

4.1.1 Vehicle description: Vehicle(s) shall not have any reflective or distinctive markings. Vehicles shall have, at a minimum, a B6 armor rating or higher, a 3.0 liter Diesel engine, four (4) doors, and four (4) wheel drive, in a style commensurate with the models of SUVs operating on AB101 and AB201. The vehicles shall be of a model year 2012 or later, have power windows and door locks, and have all manufacturer’s standard equipment.

4.2 Vehicle Condition: Vehicles provided in the performance of this contract shall be provided in safe and serviceable condition. Both the exterior and the interior of the vehicles shall be free of excessive soil, rust, and damage and without excessive wear and tear. Vehicle(s) shall be clean and serviceable at time of delivery.

4.3 Safety Items: The contractor shall comply with all applicable AB101, AB201, and Niger, Africa safety standards and ensure all work performed under this contract is completed in a safe manner. The vehicle(s) shall meet all host-nation safety requirements. The vehicle(s) shall have the following safety features: tinted windows, seat belts (for each passenger, including jump seats), air bags, rear view mirrors, windshield wipers, front and rear-window defogging, functioning window controls, functioning door latches, parking brake, anti-lock braking system if equipped, one (1) spare tire in good condition with tread, tire jack, all working interior and exterior lights, first aid kit, and a working horn. All vehicles must be mechanically and electrically reliable.

4.5 Air Conditioning: Vehicles shall have fully functioning air conditioning.

4.6 Mileage: The Government requires UNLIMITED mileage for each vehicle under this lease.

4.7 Communications: All vehicles shall have an installed and functioning AM/FM radio. All vehicles must be capable of fitting supplemental equipment on the dash or on the center console.

5. Tasks:

5.1 Basic services: The contractor shall provide vehicles and maintenance in accordance with the tasks described below

5.2 Replacement Vehicles: Replacements shall be provided for all vehicles that are out of service, as well as vehicles that have experienced major repairs more than once, over the life of this contract or any resultant contract (at the option of the Government). The replacement vehicle shall be in place within forty eight (48) hours from when it is reported to the Contracting Officer as being out of service.

Replacements shall be provided for all vehicles that are not accepted by the Government or that are no longer in the condition to meet the SOW requirements. The replacement vehicle will be of the same specifications as the original vehicle. The Government shall not be charged extra cost for replacement vehicles that exceed the specification set by the SOW.

5.3 Maintenance: The contractor shall perform both scheduled and unscheduled maintenance at a facility provided by the contractor that is near but not located on AB101 or AB201. Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks.

5.3.1 Scheduled maintenance: The contractor shall perform scheduled maintenance in accordance with manufacturer’s service recommendations for the mileage interval of the vehicle, or set by calendar year, including lube, oil and filter change, with a safety inspection at each service. For vehicles that are turned in for scheduled maintenance, contractor shall provide a replacement vehicle(s) at the time of turn-in, if scheduled maintenance will render vehicle out-of-service for longer than 48 hours.

5.3.2 Unscheduled maintenance: Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

5.4 Accident Repairs: Repairs that are required as a result of collision between the vehicle and/or another object; regardless of whether the object collided with a vehicle, or whether the vehicle requiring repairs was the moving unit.

5.5 Inoperable Vehicles

5.5.1 Inoperable vehicles: For vehicles that are rendered inoperable, the contractor shall replace vehicle(s) within 48 hours due to break-downs or accidents. If vehicle is rendered inoperable due to contractor maintenance error, the contractor shall replace vehicle immediately. The Contracting Officer/ COR will contact the contractor, by phone and/or email, for a replacement vehicle.

5.5.2 Recovery: Upon proper notification, the contractor shall recover disabled vehicles within 8 hours of notification. This service shall be available 24 hours a day.

5.6 Fuel and petroleum services. The Vehicles shall be delivered to the Government with a full tank of diesel.

6.0 Key Personnel.

6.1. The following positions are considered key personnel by the Government:

6.1.1 Contracting Officer's Representative (COR). The COR POC will certify to the Contracting Officer that the service has been received in accordance with the SOW.

6.1.1 Contractor Point of Contact: The contractor shall provide a point of contact(s) to interface with the Contracting Officer on issues concerning this contract. Should changes to equipment be necessary, the contractor shall notify the Government in writing of the proposed substitution and the qualifications. The Government retains the authority to accept or reject the qualifications of any key personnel.

7.0 Security

7.1 The Contractor shall not allow access to the leased vehicles by a third party during any period of scheduled or unscheduled maintenance. The Contractor shall advise the Contracting Officer's Representative of any matters which may represent a threat to U.S. personnel.

7.2 All information to which the Contractor’s employees are exposed, while in the presence of U.S.

Government Officials, shall be considered confidential in nature and shall not be disclosed to other parties. Contractor’s employees shall not discuss U.S. business outside of official forums.

7.3 All Contractor personnel shall be vetted and approved by the United States Government. The Government has the right to require additional background/security checks if deemed necessary by the Contracting Officer’s Representative. If it is determined, at any time during the performance of this contract, that the Contractor is a risk to US Government personnel or property, this determination shall be grounds for immediate termination of this contract.

8.0 LIABILITY:

8.1 Proof of insurance for each individual vehicle shall be provided within five days of vehicle delivery to the US Government. This insurance will cover the vehicle operations by the contractor when the vehicles are outside of control of the US Government.

8.2 The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

8.3 The Government imposes no bonding requirements on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local Government or local practice.

8.4 Permits: Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host Government are entirely the responsibility of the Contractor.

8.5 Government as additionally insured. The general liability policy required of the Contractor shall name “the United States of America, acting by and through the Department of Defense” as an additional insured with respect to operations performed under this contract.

8.6 Citations/Fees: If a citation/fee is issued, it is the responsibility of the driver (at the time of the occurrence) to resolve the payment of the citation/fee. The government will be responsible for citations/fees issued to U.S. government personnel while and the Contractor is responsible for resolving payment of citations/fees issued while contractor personnel are driving the LAVs.

8.7 Accident Reporting: In the event of an accident, the Contractor shall be responsible for coordinating the repair, or replacement, of the damaged vehicles. The Contractor shall coordinate with their insurance provider and the local authorities to coordinate repairs. The cost of parts and labor for maintenance on damages resulting from government operator negligence may be submitted through the contracting officer for consideration of payment in accordance with claim process.

9.0. AUTHORIZED CHANGES MADE ONLY BY THE CONTRACTING OFFICER

9.1 Except as specified in subparagraph 9.2 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract. The Contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

9.2 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.