Attachment_3__Instructions_to_Offerors_and_Basis_for_Award_Simplified_6 Aug 25.pdf

RFP_15F06725Q0000464 Attachment 3 Instruction to Offeror and Basis for Award

6 August 2025

Attachment 3 – Instructions to Offerors and Basis for Award (Simplified)

1.0 QUOTE INSTRUCTIONS: The following instructions establish the acceptable minimum requirements for the format and content of quote. Special attention is directed to the requirements for the technical volume to be submitted in accordance with these instructions.

a. Contract Type and General Provisions: The Government anticipates awarding a five-year, firm-fixed priced (FFP) Pre-priced Blanket Purchase Agreement(s) (BPA) for Certified Flight Instructor – Instrument (CFI-I) Training and Endorsement.

b. Submission: The quote shall be signed by an official authorized to bind the organization and should stipulate that it is predicated upon all of the terms and conditions of this RFQ. To expedite the quote evaluation, all documents required for responding to the RFQ shall be placed in the following order:

I. COVER PAGE / EXECUTIVE SUMMARY: Include RFQ number and title, Offeror’s name, address, point of contact, telephone number, and email address. Unique Entity ID (UEID) and Cage Codes for the prime and any proposed Subcontractors.

TECHNICAL APPROACH VOLUME I: The technical approach volume shall consist of a table of contents and supporting information demonstrating the Offeror’s ability to meet/exceed the training standards objectives specified in Attachment 1 Statement of Work (SOW). The volume shall discuss the Offeror's understanding of the required tasks/training courses as described in the SOW and the methods to be used to meet and/or exceed the training standards and objectives. The Offeror shall describe in this section their training approach for each required course identified in the SOW. The Offeror shall also describe their licensing and professional capabilities, Instructor qualifications, certifications, flight hours, training area and facilities, available training aircraft, training devices and simulators, training capacity, and past experience providing similar training in the United States.

PRICE VOLUME II: Pricing should reflect FFP pricing utilizing Attachment 2 Pricing Schedule. Pricing shall include all training services the offer proposes in Attachment 1 SOW and any discounts that may be applicable. The Offeror shall provide pricing for the entire five-year ordering period which will be broken down into five twelve-month BPA Call periods.

II. PAGE LIMITS / CONDITIONS: The quote shall consist of the following:

Cover Letter & Executive Summary Technical Approach Pricing

Volume Title Page Limit

Cover Letter/Executive Summary 2 Pages

RFP_15F06725Q0000464 Attachment 3 Instruction to Offeror and Basis for Award

6 August 2025 Volume I Technical Approach 20 Pages Volume II Pricing No Limit

The Offeror shall submit one (1) electronic version compatible with the Microsoft Office 2007 Software Suite. An emailed copy of all requested information shall be provided to both the Contract Specialist and the Contracting Officer by the specified due date/time.

Print settings must be established so each page prints on an 8 ½ by 11-inch piece of paper.

Files may be compressed, however please be advised that files larger than 10MB are not received by our system.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quote. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. The text size shall be Times New Roman in a font size no less than 11-point font. The table of contents, cover sheets, and cover letters do not count against the page limits.

Failure to follow the format/page limits/conditions below could result in your offer being determined nonresponsive.

Section M

BASIS FOR AWARD

The Offerors quote will be evaluated in accordance with FAR 13.106-2. The Government will establish a Pre-priced BPA resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be the Lowest Price Technically Acceptable ("LPTA") (lowest priced, responsible, responsive quote, with a responsibility determination that meets or exceeds the specifications) to the Government, price and other factors considered.

Factor 1 (Technical Approach) will be given an acceptable or unacceptable rating.

Rating Description

• Acceptable Quote clearly meets the minimum requirements of the solicitation.

• Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Price, if the offerors quote receives a technical acceptable rating for Factor 1, the offeror’s price will be compared to other offerors to determine the lowest price technically acceptable.