Attachment 3 - Inspection and Acceptance.pdf

ATTACHMENT 3 - INSPECTION AND ACCEPTANCE

A-1 – CONTRACTOR’S PERFORMANCE REQUIREMENTS SUMMARY

Exhibits are in Attachment 2

TASKS QUALITY/

PERFORMANCE STANDARDS

ACCEPTABLE

QUALITY LEVEL

MEANS OF

MEASUREMENT

PAYMENT FOR

WORK

Crew Leader Certification

Compliance with EXHIBIT B, "Field Instructions”, and/or “Special

Study Field Instructions” and the Government Quality Assurance

Plan, (Section E-3).

Within tolerances shown in EXHIBIT B, of the “Field Instructions” and/or in the “Special Studies field Instructions”

1 plot is to be completed by the Crew Leader. The

Government reserves the right to choose the plot that will become the cert plot.

The COR or

Technical Monitor will inspect and score the plot based on the Inspection Quality

Form (EXHIBIT A)

>95% = Full pay and Certification.

85%-94.99 =

Percentage of pay and Certification.

<85% = Percentage of pay and not Certified, rework required.

Landowner Contact

Compliance with C-5- LANDOWNER CONTACT and

(EXHIBIT G)

Obtaining a definite access granted or access denied answer from Landowner.

All correspondence and contact events have been recorded and cataloged in accordance with

(EXHIBIT G)

Any plot recorded as access denied will result in the Contractor receiving 40% of bid price.

Data Collection

Compliance with EXHIBIT B, "Field Instructions”, and/or “Special

Study Field Instructions” and Government Quality Assurance Plan

(Section E-3)

Within tolerances shown in EXHIBIT B, of the “Field Instructions” and/or in the “Special Studies Field Instructions”

1 plot in each packet is to be chosen by the

COR or Technical Monitor to be inspected and scored based on the

Inspection Quality Form (EXHIBIT A).

The score of inspection will be applied to all plots in the packet.

>95% = Full pay for all plots in the packet.

85%-94.9 = Percentage of pay for all plots in the packet.

<85% = Percentage of pay for all plots in the packet, rework required.

Digital Data Delivery

Compliance with EXHIBIT B, "Field Instructions”, and

Government Quality Assurance Plan (Section E-3)

100% Compliance with

EXHIBIT B &

Government Quality Assurance Plan (Section E-3).

Passed MIDAS Mobile application edits and passing the EPF Inspection.

Passed the MIDAS Edit Review process

All plots must be submitted by the end of the period of performance.

Submission of Plots

Compliance with Government Quality Assurance Plan (Section E-

3)

100% Compliance with Government Quality

Assurance Plan (Section E-3).

All completed Plots will undergo EPF Inspection, and

MIDAS Edit Review

(MER)

All plots must be submitted by the end of the period of performance.

Non-Sampled Plots

Compliance with EXHIBIT B, "Field Instructions”, and

Government Quality Assurance Plan (Section E-3)

100% Compliance with EXHIBIT B and

Government Quality Assurance Plan (Section E-3)

COR will examine data and Electronic

Plot Files for compliance.

Any plots recorded as Non-Sampled (access denied or hazardous) will result in the Contractor receiving 40% of bid price. The

Government will determine whether the contractor has done their due diligence to attempt to access the plot before paying for nonsampled plots.

Skipped Visit Plots

Compliance with EXHIBIT B, "Field Instructions”, and

Government Quality Assurance Plan (Section E-3)

100% Compliance with EXHIBIT B and

Government Quality Assurance Plan (Section E-3)

COR will examine data and Electronic

Plot Files for compliance.

The Contractor will not be paid for any plot that could not be completed within the Period of Performance. These plots will be returned to the Government.

A-2 - GOVERNMENT’S QUALITY ASSURANCE PLAN

A. Plot Location The Contractor shall measure the plot in the location of previously installed Forest Inventory and Analysis plots regardless of proximity to aerial photo pinprick. In the event the plot cannot be relocated using the instructions described in the “Field Instructions”, the Contractor shall contact the COR for guidance. If the plot did not previously have a Forest Inventory and Analysis (FIA) plot installed, the plot shall be located and installed as described in the “Field Instructions” (EXHIBIT B).

B. Submission of Plots

1. Prior to submission to the Government, plot(s) or plot packets shall meet the following criteria:

(i) Plot data shall be collected and edited at the plot location on an appropriate PDR using the most recent updated MIDAS program (reference EXHIBIT F), and in accordance with “Field Instructions” (EXHIBIT B).

(ii) Use of Non-Government-furnished Property - Plots installed using other than the Government-furnished property specified in Section G-3 are unacceptable.

The Contractor shall rework that plot and the remaining uninspected plots in the packet, and remove all materials incorrectly installed.

(iii) It is a requirement to for the Contractor to complete a plot edit per the

“Field Instructions”) prior to submitting plot files. Only after all plot data has been successfully edited and errors corrected in the latest version of the MIDAS program, and all errors and warnings are resolved with detailed logical explanations, the Contractor shall access the National MIDAS website https://apps.fs.usda.gov/fia/midas-v2/main (URL is subject to change) and follow outlined Government procedures to upload the electronic MIDAS.STD file.

To successfully upload plot files, the Contractor must use the most updated version of MIDAS software and resolve any additional errors identified when uploading data files to MIDAS. After successfully uploading the plot data files (.std file) to MIDAS, the Contractor shall submit the electronic plot files (EXHIBIT H) using Government-furnished software to a required Government digital storage location (example in EXHIBIT H). All required electronic files will be placed in specified subfolders outlined in the “Field Instructions” (EXHIBIT B) and in HARDWARE, SOFTWARE AND DATA

PROCESSING PROCEDURES (EXHIBIT F).

When uploading a plot file to MIDAS and a Government digital data storage location, the Contractor is verifying the edit checks outlined in the “Field Instructions” were completed. The completion of these edits is part of the Inspection Quality Form (EXHIBIT A) on a field inspection and will be graded on plots that are field inspected. These edits will only be graded for field inspected plots, but every plot within a packet will go through the EPF inspection process and the MIDAS Edit Review (MER) process. If any discrepancies are found, the plot will be returned to the contractor for updating.

(iv) The Contractor shall follow the procedures outlined in EXHIBIT F:

HARDWARE, SOFTWARE AND DATA PROCESSING PROCEDURES

C. Submission for Certification Each new Crew Leader will be required to pass a certification plot prior to beginning work on the rest of the packet. 1 plot is to be completed by the Crew Leader. The Government reserves the right to choose the plot that will become the cert plot. The Crew Leader must complete the plot to the best of their ability. This plot will be uploaded to the MIDAS website and to the Government digital data storage location.

The COR or Technical Monitor will inspect the certification plot and if the plot scores >85% on the Inspection Quality Form (EXHIBIT A), the crew leader will be certified and allowed to continue working on the packet. Payment for the certification plot is https://apps.fs.usda.gov/fia/midas-v2/main separate from payment on a packet. The certification plot will be paid out as one individual plot. Each plot completed for certification shall be submitted individually upon completion. The Contractor will notify the COR once the certification plot has been submitted for inspection. If the Crew Leader scores <85% on the Quality Inspection Form (EXHIBIT A), the Crew Leader will be required to rework the certification plot or complete a new certification plot at the discretion of the Government.

D. Submission following Certification

Plots shall be submitted for inspection and acceptance in the following manner after successful initial certification:

(i) Plot packets shall contain 10 plots. Any variance must be pre-approved by the COR in writing. The Government reserves the right to change the number of plots in a packet based on feedback from the COR or Technical Monitors, or due to logistics and planning.

(ii) Each packet shall contain the plots completed by one certified Crew Leader. Any variance must be pre-approved by the COR in writing.

(iii) Plot packets shall be submitted within ten calendar days after completion of the last plot in the packet.

A-3- RE-INSPECTION UPON CONTRACTOR REQUEST

If the Government's original inspection results are unacceptable to the Contractor, the Contractor has the option to request, in writing, a re-inspection. Requests for re-inspection shall be made within five days after receipt of initial inspection results. A complete re-inspection of the plot will be made. If the re-inspection results differ by 2.00 percent or more from the Government's original inspection results (Pay %), the re-inspection results will be used for payment for the certification and/or the packet. The Government reserves the right to deny this request if the cost to the Government is deemed to be unacceptable.

A-4 - REWORK AND REINSPECTION AFTER REWORK

Any plot that is sent back to the Contractor for rework (initial inspection score <85%), may be reinspected by the Government once the Contractor completes the plot and loads the data. All reworked plots that are returned to the Contractor will have an Electronic Plot Folder inspection after completion by the Contractor. Payment for reworked plots will remain at the initial inspection percentage, pay will not be based off the reinspection percentage.