Attachment 3-Draft PWS.docx

STATEMENT OF WORK (SOW) FOR DRINK AND SNACK VENDING MACHINES FOR NAVY EXCHANGE SERVICE COMMAND (NEXCOM) SHIPS STORE PROGRAM

1.0 DESCRIPTION

The contractor shall provide the requested drink and snack vending machines and vending machine accessories in accordance with the specifications stated herein. Prices for individual machines and accessories shall be as specific for individual zones and estimated quantities as detailed below.

2.0 SPECIFICATIONS

2.1 Drink Vending Machines

2.1.1 The government intends to buy drink vending machines for use on board naval ships. Machines will be in an industrial environment, experiencing potentially rough seas, creating excessive ship rocking. While all machines are bolted to bulkheads, machine cabinets must be strong enough to support the movement described. Machines that are being requested will be supporting naval ships of different sizes. The following machines will be required to support designed entry size differences as noted within each machine specification. In addition, all machines will be equipped with thermal overload surge protectors.

2.1.2 Smaller ships’ drink vending machines shall be the following:

· required to fit a 26 inch wide hatch opening;

· will be non-bubble fronts,

· have at least seven selections;

· designed for a dollar bill acceptor with high capacity stacker,

· minimum 5 tube multi priced coin mechanism, capable of accepting dollar bills to include the largest coin capacity coin box.

· no more than 72 inches tall and at minimum hold 36 cans per selection.

· able to vend the standard 12oz cans and 20oz bottles, and also at a minimum be capable to vend 300, 330, 355 and 443 ML cans of soda, which ships purchase overseas.

2.1.3 Larger ships’ drink vending machines will require larger capacity machines and shall be the following:

· required to fit a hatch opening 26 inches wide or greater

· have at least seven selections

· designed for a dollar bill acceptor with high capacity stacker

· minimum 5 tube multi priced coin mechanism, capable of accepting dollar bills to include the largest coin capacity coin box

· Unit capacities at a minimum would range from 540, 660, 700, and 800 cans.

· able to vend the standard 12oz cans and 20oz bottles, and also at a minimum be capable of vending 300, 330, 355, and 443ML cans of soda, which ships purchase overseas.

· Larger machines can be of the Bubble front type

2.2 Snack Vending Machines

2.2.1 The government intends to buy a variety of snack vending machines for use on board naval ships. Machines will be in an industrial environment, experiencing potentially rough seas, creating excessive ship rocking. While all machines are bolted to bulkheads, machine cabinets must be strong enough to support the movement described. Therefore, machines cabinets are to be steel constructed, traditional glass front, adjustable levelers and durable enough to resist and torque type movement due to excessive ship rocking. Machines with Plexiglas face plates without any room for minor torque flexibility may crack while underway.

2.2.2 Smaller ships’ snack vending machines shall be the following:

· required to fit a 26 inch wide hatch opening

· no more than 72 inches tall and hold a capacity range of snacks from 275 to 325 pieces

· have a programmable scrolling display

· a swing out service panel

· 24 or 115 volt changes and bill validators

· product flexibility

· multiple pricing capabilities

· digital credit display

· self-diagnostics capabilities

· built-in cash accountability meter

2.2.3 Larger ships’ snack vending machines will require a larger capacity of snacks and shall be the following:

· required to fit a hatch opening 26 inches wide or greater

· snack unit capacity ranging from 450 to 500 snacks

· have a programmable scrolling display

· a swing out service panel

· 24 or 115 volt changes and bill validators

· product flexibility

· multiple pricing capabilities

· digital credit display

· self-diagnostics capabilities

· built-in cash accountability meter

2.2.4 Snack Vending Machine Chiller Unit Capabilities

2.2.4.1 Some snack vending machines that meet the specifications defined above, may require the need of a chiller unit (chilled snack machines) capable of maintaining the internal temperature within a range of 55-65 degrees.

2.2.4.2 Snack Machine, Non-Chilled. Non-Chilled Snack machines are able to vend a wide variety of items such as candy, chips, pastry, and retail items that don’t require refrigeration. Chilled Snack Machines are able to vend a variety of items such as candy, chips, pastry, and retail items that require refrigeration. Chiller units in chilled machines offers the ability to vend chocolates in warm weather and keeps snacks fresh. For both Non-Chilled and Chilled snack machines, dollar bill acceptors may be purchased with new equipment or easily added at any time, provide digital credit display, have self-diagnostics and built-in accountability meters and must be Multiple Drop bus (MDB) platform electronics.

2.2.5 Vending Machines Configurations

2.2.5.1 Large Snack Machine (Non-Chilled) 6 Wide Spiral Configurations. Shelving configuration will be either five snack, one candy (5/1) or four snack, and two candy (4/2) The five snack and one candy configuration will be: Shelf-One – 13 count spirals; Shelf-Two- 11 count spirals; Shelf-Three – 11 count spirals; Shelf-Four – 11 count spirals; Shelf-Five – 6 ea at 15 count or 6 ea at 13 count; Shelf-Six (Pastry) – 3 ea at 11 count or 3 ea at 13 count. The four snack and two candy configuration will be: Shelf-One – 9 count spirals; Shelf-Two – 11 count spirals; Shelf-Three – 11 count spirals; Shelf-Four – 6 ea at 15 count or 6 ea at 13 count; Shelf-Five (Candy) – 6 ea at 15 count or 6 ea at 13 count; Shelf-Six (Pastry) – 3 ea at 11 count or 3 ea at 13 count. An optional 7th shelf with 11 count spirals can be used for both these configurations.

2.2.5.2 Large Snack Machine (Chill), Minimum 6 Wide Combo Machine Spiral Configurations. Shelving configuration will be: Shelf-One – 11 count spirals; Shelf-Two – 11 count spirals; Shelf-Three – 13 count spirals; Shelf-Four – 6 at 11 count spirals or 6 at 13 count spirals; Shelf-Five – 6 at 15 count spirals or 6 at 13 count spirals; Shelf-Six – 3 at 11 count spirals or 2 at 9 count spirals.

2.2.5.3 Small to Medium, (Non-Chilled) 4 Wide Snack Machine Spiral Configurations. Shelving configuration will be either five snack, one candy (5/1) or four snack, and two candy (4/2) The five snack and one candy configuration will be: Shelf-One – 13 count spirals; Shelf-Two- 11 count spirals; Shelf-Three – 13 count spirals; Shelf-Four – 11 count spirals; Shelf-Five (Candy) – 4 ea at 15 count or 4 ea at 13 count; Shelf-Six (Pastry) – 2 ea at 13 count or 2 ea at 11 count. The four snack and two candy configuration will be: Shelf-One – 13 count spirals; Shelf-Two – 11 count spirals; Shelf-Three – 13 count spirals; Shelf-Four – 4 ea at 15 count or 4 ea at 13 count; Shelf-Five (Candy) – 4 ea at 15 count or 4 ea at 13 count; Shelf-Six (Pastry) – 2 ea at 13 count or 2 ea at 11 count. An optional 7th shelf with 11 count spirals can be used for both these configurations.

2.2.5.4 Small to Medium Snack (Chill) 4 Wide Combo Machine Spiral Configurations. Shelving configuration will be: Shelf-One – 11 count spirals; Shelf-Two – 11 count spirals; Shelf-Three – 13 count spirals; Shelf- Four – 4 at 13 count spirals or 4 at 13 count spirals; Shelf-Five – 4 at 15 count spirals or 4 at 13 count spirals; Shelf-Six – 2 at 11 count spirals or 1 at 9 count spirals or 1 at 15 count spirals.

2.2.5.5 The coin mechanism configuration for the vending machines will be 2 tubes-quarters; 2 tube-dimes, and 1 tube-nickels.

2.3 Cashless Capabilities

All snack and can drink machines shall be capable of interfacing with the cashless debit card stored system currently on board navy ships. The Card Accepting Devices or Card Access Devices (CADs) currently used in vending machines to support the Navy Cash system on board Navy ships are the Smart Card Vending Terminal, 2020 CE, the Coinco Smart CAD, and the Easel Smart CAD. In addition, snack and can drink machines shall have data exchange (DEX) port capability for on-line monitoring of management information (MIS) and Multiple Drop (MDB) platform electronics.

2.4 Vending Machine Accessories

2.4.1 The government intends to buy a variety of vending machine accessories compatible to the above mentioned can drink and snack vending machines. The vending machines accessories include:

a) Spare Computer Boards for the Drink Vending Machines

b) Spare Computer Boards for the Snack Vending Machines

c) Spare Parts Packages for Can drink and Snack Vending Machines

2.4.2 Spare parts package for Drink Vending Machines which includes at a minimum 1 lock set with 2 keys, 1-Vend Motor Assembly Complete, 1-Control Board, 1-Coinage Door Latch, 2-Selection button/Medium, 2- Selection Button/Small, 4-Selector Switch, 4-Sold Out Lamp, 6-Sold Out Switch, 1-Vend Bucket, 1- Refrigeration Unit, 1-Temperature Control, 1-Display Board.

2.4.3 Spare Parts Package for Snack Vending Machines which includes at a minimum 1-lock set with 2 keys, 2-fluorescent lamps, 1-door operate switch, 1-control board, 4-shelf roller, 4-shelf roller screw, 4-vend motor, 1-coin return button, 1-coin chute assembly, 1-coin return assembly, 4-vend motor, 2-drive cam/rear, 2-drive cam/front, 6-spiral lock, 20-product pusher, 1-motor, 2-ejector gum and mint, 1-transformer and 1 circuit breaker.

2.5 Training

The contractor shall provide instructional, operational functionality, and preventive maintenance training via written documentation and by video; the contractor will also provide training through onboard visits upon requests from individual ships, NEXCOM, and when contacted by the Fleet Logistic Center (FLC) Fleet Assistance Team offices. Training for deploying battle groups will be conducted by the contractor in the San Diego and Norfolk areas when requested.

2.6 Information on Equipment.

As a result of shipboard can drink and snack vending machines and accessories being in operation around the world, it is frequently difficult for ships to reach the contractor for repair and maintenance assistance. Therefore, the contractor shall provide the following minimum access:

a) Information on all equipment, specifications, brochures, replacement part prices, etc. available via the worldwide web (web pages).

b) Video links on how to perform minor repairs.

c) Response to email/telephone requests for assistance.

d) Service capability and contractor response time.

e) Information on how to contact vendor from overseas locations.

2.7 Repair / Maintenance Services.

It is desired that the contractor offer repair and maintenance services to major worldwide port areas. However, these services shall be ordered under separate contract vehicles.

2.8 Quarterly Reports

The contractor shall submit to the Contracting Officer a quarterly report indicating all items and quantities purchased against this award. The report may be in contractor format; however, the information below shall be included in each report.

Total Quantity Purchased

2.9 Place Of Delivery And Destination

The articles to be furnished under this contract, shall be delivered to a zone specified hereunder. The items shall be delivered and all transportation charges will be paid by the Contractor. The contractor shall provide a point of contact (POC) for each zone referenced below. The Contractor shall provide the POC’s name, telephone number, and Email address for each zone.

West Coast Zones and Locations

East Coast Zones and Locations

2.10 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Navy Public Affairs Support Element (NPASE) via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil .