Attachment 3. Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

X511 Gantry Crane Diagnostic and Repair

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide diagnostic services for one X511 100-Ton rough terrain mobile gantry crane, Kleeco model SP100HIT 110T, S/N C03071003. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Diagnostic services for one X511 100-Ton rough terrain mobile gantry crane, Kleeco model SP100HIT 110T, S/N C03071003, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Sierra Army Depot located in Herlong, California services and maintains its fleet of vehicles and equipment through its internal motor pool department that encompasses light and heavy wheeled vehicles as well as heavy industrial and construction type equipment. However, on occasion the Depot must outsource certain repairs, and/or diagnostics when the tools or if the expertise is not readily available.

1.3 Objectives:

- Perform diagnostic services for one X511 100-Ton rough terrain mobile gantry crane, Kleeco model SP100HIT 110T S/N C03071003. Inspect internal and external electrical systems, hydraulic systems, mechanical systems, internal and external components including catwalks, ladders, sheet metal, cabling, pulleys and block & tackle.

- Provide a written estimate of repair that would bring the equipment back to fully operational and usable condition.

- Perform repairs outlined in the estimate.

1.4 Scope: Services include performing diagnostics to one Kleeco model SP100HIT 110T, S/N C03071003, DOD asset number X511. Upon exercising the repair option, the Contractor shall accomplish repairs so that the equipment is restored to full operating condition per manufacturer’s specifications.

1.5 Period of Performance: Commencement of work to begin within 30 days of contract award date.

1.6 General Information:

1.6.1 Quality Control: N/A

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 06:30 – 17:00 (6:30am – 5:00pm) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Sierra Army Depot, Herlong, California 96113.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) for CLIN 0001 Diagnostics and Repair Estimate, and Time & Materials for Optional CLIN 0002 Repairs.

1.6.7 Security Requirements: Access and General Protection/Security Policy and Procedures: the contractor and all associated sub-contractor employees shall provide all information required by the installation Directorate of Risk Management for background checks (also known as vetting), in order to meet installation access requirements. Contractor personnel performing work under this contract must have the vetting process complete and individual contractor approved for access to the installation at time of the notice to proceed and must maintain the ability to pass the vetting process with a favorable determination required for the life of the contract. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1 Physical Control: N/A

1.6.8 Special Qualifications: Certified Crane technician is required to perform any work under this contract. The Certified Crane technician shall also be qualified as an equipment operator.

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: N/A

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall wear SIAD-provided identification badges in the performance of this service.

1.6.13 Contractor Travel: Travel time and expenses shall be all inclusive in the inspection service for the equipment.

1.6.14 Other Direct Costs: In the event of direct costs the contractor shall include those costs in the quote for repairs.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor is NOT required to possess and maintain a SECRET facility clearance from the Defense Security Service.

4.3. Materials: The contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Equipment Inspection: Upon Contract award, conduct diagnostics on one 100-Ton rough terrain mobile gantry crane, Kleeco model SP100HIT 110T, S/N C03071003, DoD asset number X511, to determine any deficiencies in the following: internal and external electrical systems for damage, corrosion, and functionality; hydraulic systems for leaks, cracked hoses and fittings plus any damage; mechanical systems, including drivetrain for wear and damaged items; and internal and external components including catwalks, ladders and sheet metal, including cabling, pulleys and block & tackle.

5.2 Estimate of Repair: Once an inspection has been conducted, a written estimate of repairs (CDRL A001) will be provided to both the COR and the KO within four (4) business days of the initial diagnosis. A suggested repair by the contractor will be evaluated by the government within three (3) business days after receipt of the Repair Estimate. The repair will be inclusive of mileage to and from SIAD, travel time and initial diagnostic. The contractor shall provide a written Repair Estimate showing the total cost of the service, a description of the services to be performed, time required to complete, list of materials needing replaced & their prices and any special circumstances that are deemed necessary. Due to the nature of equipment repair and service it is understood that an estimate is a projection, therefore, any deviation from the original estimate is acceptable provided the customer is informed in writing and given the option to accept or decline the proposed deviation prior to the initiation of repairs or additional services. Upon the approval for repairs, any deficiencies found shall be corrected in a manner that ensures the equipment meets the requirements for which it was originally designed, excluding customer requested modifications/ additions.

5.3 Equipment Repairs:

5.3.1 Maintenance Repair and Parts. The contractor will provide maintenance repair on model SP100HIT 110T S/N C03071003 during regular business hours. Once approved by the contracting office (issuance of notice to proceed), the contractor shall commence the repair within ten (10) business days unless there are long lead times for parts. Long lead times for parts must be annotated on the Repair Estimate when submitted.

5.3.2. Hourly Rate - Regular Business Hours. The contractor shall provide certified technicians during their regular business hours, identify said hours, and establish a fixed rate.

5.3.3. Testing & Certification – The contractor upon completion of repairs shall test all mechanical systems, electrical systems and hydraulic systems for proper functioning order as designed by the manufacturer. The contractor shall certify the gantry crane to industry standards ASME B30.2 OVERHEAD AND GANTRY CRANES and OSHA 1910.179 and provide a certificate of certification (CDRL A002) within five (5) business days to the COR upon completion of testing and certification to these standards.

5.4 Work Area: All services or repairs shall be conducted at the work site, or area designated by the customer.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 - SIAD Regulation 420-7 (Fire Prevention and Protection)

6.1.2 - SIAD Regulation 385-1 (Safety)

6.1.3 - All local, state and federal laws

6.1.4 - OSHA requirements (29 CFR 1926.601 and 29 CFR 1926.602)

6.1.5 - ASMW B30.2 OVERHEAD AND GANTRY CRANES

6.1.6 - 1926.1414(a)

6.1.7 - OSHA 1910.179

PART 7

ENVIRONMENTAL REQUIREMENTS

Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer’s Representative (COR).

Sec. 2 - Compliance with Green Procurement Requirements: N/A

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Sec. 4 - Notification of Federal and State Regulators:

Contractor shall immediately notify the COR of the arrival on site of any Federal, State, local and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from above mentioned environmental regulatory agencies.

Sec. 5 - Inspections of Work Sites: N/A

Sec. 6 - Reporting Noncompliance: N/A

Sec. 7 - Verification of National Environmental Policy Act Documents: N/A

Sec. 8 - Conformance with Environmental Management System (EMS):

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”. Contractor shall comply with all EMS program requirements.

Sec. 9 - Assignment of Environmental Compliance Designee (ECD): N/A

Sec. 10 - Competency Training for Contractor Personnel: N/A

Sec. 11 - Generation of Solid Waste: N/A

Sec. 12 - Generation of Hazardous Waste: N/A

Sec. 13. - Use of Hazardous Materials: N/A

Sec. 14. - Prevention of Storm Water Pollution: N/A

Sec. 15 - Storm Water Management Low Impact Design/Development (LID): N/A

Sec. 16 - Use of Pesticides: N/A

Sec. 17 - Protection of Work Site Resources: N/A

Sec. 18 - Prevention of Spills: N/A

Sec. 19 - Protection of Sensitive Areas:

Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

19.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource.

19.2 Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

19.3 Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

Sec. 20 - Corrective Action for Noncompliance: N/A

Sec. 21 - Noise: N/A

Sec. 22 - Mercury: N/A

Sec. 23 - Universal Waste / e-Waste Management: N/A

Sec. 24 - Pollution Prevention / Hazardous Waste Minimization: N/A

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PRS # 1

The contractor shall conduct diagnostic inspection and submit written estimate of repairs to the SIAD Contracting Office within four business days for approval.

(PWS Part 5 Para 5.2)

PRS # 2

The contractor shall certify the mobile gantry crane to industry standards ASMW B30.2 OVERHEAD AND GANTRY CRANES and OSHA 1910.179 and provide a certificate of certification within 5 business days to the COR upon completion of testing and certification to these standards.

(PWS Part 5 Para 5.3.3)

TECHNICAL EXHIBIT 2

Deliverable Schedule

The Contractor shall provide a written Estimate of Repairs within four (4) business days after diagnosis is completed or if additional repairs are found during the repair.

(CDRL A001).

PWS Para 5.3.1

Hardcopy and/or handwritten acceptable during emergency situations.

COR

The contractor shall provide a certificate of certification within five (5) business days upon completion of testing and certification.

(CDRL A002)

PWS Para 5.3.3

Hardcopy and/or handwritten acceptable during emergency situations.

COR