Attachment_3_-_Determination_to_solicit_from_a_single_source_under_SAT__FAR_13_fully_signed.pdf

140R4024Q0074 Page 1 of 4

WBR 1413.106-1 Template 1 eFile - B02

(11/2020)

DETERMINATION TO SOLICIT FROM A SINGLE SOURCE

Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

Pursuant to FAR 13.106-1(b)(1)(ii), when a single source is identified to provide a portion of the purchase as a Brand-Name, the documentation in paragraph 3 must state that this determination is only for a portion of the requirement.

1. Agency and Contracting Activity.

U.S. Department of the Interior, Bureau of Reclamation, Upper Colorado Basin, Acquisition Management Division.

2. Name and Address of Single Source.

Schneider Electric Systems USA Inc. (Schneider) brand products and services.

3. Description of Supplies/Services and Estimated Cost.

The Bureau of Reclamation (Reclamation), Upper Colorado Basin Region, Brackish Groundwater National Desalination Research Facility (BGNDRF), has a need to replace the Schneider Quantum remote I/O with current M580 remote I/O. Replacing these parts will complete the control system migration.

The estimated total cost for the Schneider Electric Modicon M580 PLC replacement parts is $66,358.88.

Parts List:

MFG P/N Description

Schneider Electric

990CHQUAX80100

Quantum Migration - 140XBP01000 to BM•XBP Chassis

2 BMEXBP0800 PLC 8 slots Ethernet backplane

3 BMXXBP0800 PLC 8 slots xbus backplane

4 BMEP584040 M580 Processor, Level 4, 16MB, 61 Ethernet Devices, 2DIO, 4096 Discrete I/O, 1024 Analog I/O, Up to 16 Remote Chassis

5 BMENOC0301 M580 I/O Scanner Module, Ethernet/IP & Modbus TCP, 3 ports

6 BMXXBE1000 Xbus Backplane Expander Module

7 TSXCBY030K Xbus, Cable, Straight,3m (9.84 ft)

8 TSXTLYEX Xbus, A/B Termination

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BMXCPS3500

X80 AC Power Supply Module, 100…240 V

AC, 36W

BMXCPS4002

X80 AC Power Supply Module, 100…240 V

AC, 40W

BMXAMI0810

X80 Analog Input Module, Hi Speed, 8 channels, isolated

990ADQUAX80112

Adapter 140ACI/AVI03000 to BMXAMI0800/0810 - 2 feet

BMXAMO0410 X80 Analog Output Module, 4 channels, isolated

990ADQUAX80122

Adapter - 140ACO02000 to BMXAMO0410 - 2 feet

BMXDDI1602

X80 Digital Input Module, 16 channels, 24 V DC, Positive (sink)

990ADQUAX80132

Adapter - 140DDI84100 to BMXDDI1602/1603

- 2 feet

BMXDDO1602

X80 Digital Output Module, 16 channels, 24 V DC, Positive

990ADQUAX80116

Adapter - 140••• to BMX••• High power with 20PT - 2 feet

BMXFTW308S

Cable, Modicon x80, Shielded 28-way termnal, on end flying lead, 3m (9.84 ft)

BMXFTW301S

Cable, Modicon x80, Shielded 20-way terminal, on end flying lead, 3m (9.84 ft)

BMXFTW301

Cable, Modicon x80, 20-way terminal, on end flying lead, 3m (9.84 ft)

4. Description of Circumstances, including why only one source is reasonably available.

The BGNDRF is currently using the Schneider Modicon M580 PLC processor that was procured early FY24. Schneider has taken steps to allow for easy migration of the Modicon Quantum remote I/O chassis with M580 chassis.

1. The Quantum remote I/O racks will be replaced with a swing arm rack manufactured by Schneider. The rack mounts directly to the same footprint as the Quantum remote I/O racks and has a front plate for mounting the M580 remote I/O chassis.

2. Quantum to M580 adapters manufactured by Schneider allow seamless connection between the Quantum I/O connectors and the new M580 I/O cards.

3. The M580 I/O cards are direct replacements for the Quantum I/O cards.

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The purchase of Schneider certified products will ensure equipment used are compatible with the existing PLC for a successful repair.

There are several certified resellers that provide Schneider equipment and services; it is necessary for Reclamation to purchase Schneider brand parts for proper function with the existing Modicon M580 PLC.

Purchasing non-Schneider parts poses the risk of incurring unforeseen costs after award if the required parts needed for replacement are not compatible with the existing PLC. Acquiring Schneider brand parts would mitigate the risk of this occurrence and prevent the Government from incurring unforeseen costs.

5. Determination of Fair and Reasonable Price.

IAW FAR 13.106-3(a)(1) Determination of fair and reasonable price will be made using adequate price competition. If no adequate competition is obtained, market research, current pricelists, catalogs, or advertisements, comparison with similar items in a related industry, and comparison to the independent Government estimate will be used to determine a fair and reasonable price.

6. Description of Market Research.

The market research performed by the government’s technical expert, Matthew Fabbri, verifies that Schneider Electric has taken great steps to allow for easy migration of the Modicon Quantum family to the Modicon M580 family which has a different form factor and uses the x80 backplane and input/output cards. Using another brand of PLC parts would be cost prohibitive as money already invested in replacing the Quantum Modicon PLC ($27,889.74) would be lost; new drawings would need to be developed; rewiring all connections to the input/output card on the PLC drastically increasing installation time;

controller software would need to be rewritten requiring several months; facility personnel would need to be trained in the new software; and on-site testing would increase to insure facility functionality has been properly connected.

Additional Market research conducted by the Contract Specialist in August 2024 of the Small Business Administration’s (SBA) Dynamic Small Business Search (DSBS) database under NAICS 335999 found 8 small businesses in Denver County, CO where the equipment will be shipped. The counties surrounding Denver County have 23 small businesses under this NAICS; however, the capability narratives suggest not all provide the equipment required for this solicitation.

A search of Schneider Eclectic’s website found 11 certified resellers, and of those, there are only 4 that are registered in SAM.gov and they are registered as other than small business.

Crescent Electric Supply Co. – UEI: HVJ3AYHCE4K3 Graybar Electric Company, Inc. – UEI: DWLLN4C43CW9 RS Americas Inc – UEI: F5P5K3L3ZMH5 Springfield Electric Supply Co – UEI: DJJ3TEVMFYV4

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Similar requirements have been entered into between Schneider certified resellers and Reclamation using the same solicitation procedures, brand name, full and open competition without a small business set-aside. Purchase Order 140R4018P0023 was awarded to Madison Electric Company in the amount of $12,875.00 to purchase power panels. The FPDS-NG reports full and open competition solicitation completed under SAP, (3) offers received and award made to other than small business. Madison Electric Company was also awarded contract 140R8123P0104 for the initial BGNDRF PLC upgrade to the Schneider Modicon M580 PLC Processor in the amount of $27,889.74. The FPDS-NG reports a total small business set-aside using Simplified Acquisitions Procedures, five offers received, and source selection process used were lowest price technically acceptable. Madison Electric Company may have previously been registered in SAM.gov as small business but their current profile does not reflect any socioeconomic program representations.

Based on the market research, the Schneider M580 Brand Name replacement method is the most cost effective and will require the least amount of down time to the facility.

Based on the historical data, market research, and previous solicitation results, the Contracting Officer determined it is in the Government’s best interest to solicit the requirement as full and open completion without a small business set-aside. Doing so would help promote and ensure adequate competition is received from any interested vendor that can provide all the required products to meet the customer’s requirements at a fair and reasonable price.

SIGNATURES

PREPARED BY:

Name: Valerie Jiron

Date: 8/9/2024

CONTRACTING OFFICER (CO) (FAR 13.106-1(b)):(All Values)

Name: Kristen Ruiz Jimenez

Date:

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