Attachment__3_-_Delivery_Installation_Instructions.docx
DOCX document 34 KB Posted
- Attached to
- Centinela State Prison
- Solicitation number
- 07-0784C
- Issued by
- Kings County, California
About this file
This is a delivery and installation requirements document for a California Department of Corrections and Rehabilitation (CDCR) vending machine solicitation at Centinela State Prison in Imperial, California. The procurement is for nine frozen food vending machines and one cold drink vending machine under a Small Business Option. The contractor must deliver and install all 10 machines within 35 calendar days after receipt of order, with equipment fully operational by the 35th day. Installation requirements include equipment setup, leveling, functional testing, training on operational features including coin mechanisms and bill validators, preventative maintenance instruction, removal of existing vending equipment (five machines to be disposed), removal of all crating and packaging materials, and banding of machines together side-by-side. All goods must be newly manufactured, with no used or reconditioned equipment permitted.
The contractor must provide a truck with lift-gate capability and ensure all installers pass CDCR background checks prior to facility access. The supplier is responsible for submitting clearance forms and coordinating with the Buyer's Equipment Program (BEP) Vendor and Buyer's Equipment Coordinator (BEC) for access to the restricted prison facility. The bid must include either a trade-in offer for existing equipment or declaration of recycling arrangements, with barcodes from removed equipment required to be returned with the invoice and a recycling receipt to avoid payment delays. Failure to meet delivery requirements may result in contract termination for default. Substitution of goods is prohibited without advance written consent, and all equipment is subject to state inspection and potential rejection.
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| Attachment__4_-_Correctional_Institution.docx | DOCX document | |
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Text version
CENTINELA STATE PRISON
Location # 07-0784
ATTACHMENT #3 DELIVERY / INSTALLATION REQUIREMENTS
Small Business Option
Location:
Centinela State Prison 2302 Brown Road Imperial, CA 92251
Delivery Instructions:
1. Contact BEP Vendor and BEC to obtain access to restricted areas, arrange delivery and installation. Information will be provided to the winning bid.
2. TRUCK W/ LIFT-GATE REQUIRED
3. Installers must be able to pass background check administered by CDCR.
4. Contact vendor or BEC as soon as possible for assistance regarding submitting clearance forms to appropriate officials and obtaining access to the facility.
5. Remove all crating and packaging materials, dispose off-site.
6. Please include in your bid the potential to remove old vending machines, 5 must be disposed.
7. Must set up, level, test for function for all 10 machines.
Delivery And Installation Requirements:
Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).
NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.
Delivery Terms:
Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.
NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.
Existing Equipment:
Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.
Substitutions, Inspection, Acceptance, and Rejection:
As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.
Newly Manufactured Goods:
All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.
End of Attachment Attachment #3 – Centinela State Prison Page 1 of 3
File details come from the government source that posted it. Updated .