Attachment 3 - Cost Worksheet.xlsx

This is a Cost Worksheet for RFP #117-26 issued by the Massachusetts Bay Transportation Authority (MBTA) for a Workforce Scheduling & HOS Compliance System. The worksheet is designed to capture comprehensive pricing for a Software-as-a-Service (SaaS) subscription model with implementation support services. Vendors are required to provide detailed cost responses across multiple functional areas based on system modules required by the MBTA, with all costs organized into one-time implementation costs and recurring annual subscription fees over a nine-year contract period. The worksheet requires vendors to itemize professional services, hardware costs, training, software customization, data conversion, interface development, third-party services, and miscellaneous expenses in the one-time cost section, while recurring costs cover the annual SaaS subscription, managed services, hosting, and other ongoing service requirements.

The pricing structure requires vendors to identify subscription pricing tiers and scalability options for future expansion, including metrics such as additional users, administrative users, employees managed through Employee Self-Service (ESS), additional departments or business units, and usage-based metrics. Vendors must provide annual cost projections for years two through nine with specified rates of increase, hourly rates for professional services including training, project management, and custom programming, and a total nine-year investment calculation. The worksheet also requires documentation of anticipated future upgrade and release costs not included in the base SaaS subscription, associated professional services costs, and any optional or complementary services and modules available outside the base scope. All costs are to be summarized with discounts applied to arrive at a final total nine-year investment figure.