Attachment 3 - BPA Terms and Conditions - Lab Testing.pdf

Last Revised August 26, 2024

Blanket Purchase Agreement (BPA) Terms and Conditions

Laboratory Testing Services

DECENTRALIZED BPA

BPA MASTER DOLLAR LIMIT: $250,000.00

BPA CALL LIMIT: $25,000.00

1. DESCRIPTION OF AGREEMENT: This agreement is offered for the service identified in the Performance Work Statement dated August 26, 2024 covered by the APPROVED PRICE LIST, when and if called for by the Contracting Officer or his/her representative, during the performance period specified.

2. EFFECTIVE PERIOD: The effective period of this agreement is September 16, 2024 through September 15, 2029 unless sooner withdrawn in writing by the Contracting Officer or the Contractor. Any termination will require a minimum of thirty (30) calendar day’s written notice to either party addressed herein.

3. TYPE OF SERVICE: The Contractor shall perform laboratory services for military members assigned to Dobbins ARB, GA. Contractor shall adhere to the most recent Performance Work Statement in effect, and remit invoices to the Contracting Officer Representative for payment via Government Purchase Card (GPC).

4. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls actually placed against this BPA by the authorized caller. The Government shall not be liable in any manner in the event no calls are made.

5. PURCHASE CALL LIMITATION: Purchases made by Government Purchase Card (GPC) shall not exceed $25,000.00 per individual purchase. For payments made utilizing the GPC against this BPA, the Contractor shall waive any and all surcharges associated with processing the GPC through the US Bank Card System. If any purchases exceed the $25,000.00 limit, a contract shall be initiated against this BPA. At which time, payment will be made via WideArea Workflow (WAWF) via the Procurement Integrated Enterprise System (PIEE).

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS AND DOLLAR

LIMITATIONS: The Contracting Officer will provide a list of personnel authorized to purchase under this BPA within the purchase call limitation specified in paragraph 5. The list will include 1) position/title, 2) organization, and 3) phone number. No one other than the authorized caller is authorized to place calls against this BPA up to a $25,000.00 limit per call. Calls received by the Contractor from personnel not so listed will not be honored nor will any resultant deliveries be accepted.

7. DELIVERY TICKETS: A delivery ticket in duplicate, which shall contain the following minimum information, shall accompany each delivery against this BPA:

a. Name of supplier

b. BPA Number

c. Call (Purchase) Number

d. Date of Call (Purchase)

e. Itemized list of supplies furnished

f. Quantity, unit price, and extension of each item less applicable discounts.

g. Date of delivery or shipment

h. Name of individual placing call

8. INVOICES: An itemized invoice shall be submitted for each call or at least monthly (all calls for the month), or upon expiration of this BPA, whichever occurs first. A copy of all invoices should be forwarded after delivery to the authorized caller placing the call.

9. PAYMENT: Payment will made by Government Purchase Card (GPC). In accordance with FAR 13.301, DAFFARS 5313.301 and AFI 64-117, the GPC is authorized for use in making and/or paying for purchase of

Last Revised August 26, 2024 supplies, services, or construction as a method of payment for supplies and services and shall not exceed $25,000.00 per individual purchase.

10. PRICE LISTS: The Contractor is required to submit one original price list. Price lists will be effective for a period of one year and will be incorporated as part of the BPA. A new price list will be requested from the vendor on an annual basis. Revised price lists will not become effective until approved by the CO; therefore, the Contractor is required to submit a revised price list a minimum of thirty (30) calendar days prior to the expiration date.

11. CANCELLATION AND/OR CHANGES OF/TO THE BPA: This agreement may be terminated unilaterally.

Changes recommended, at any time by either party, must be done so in writing with at least thirty (30) calendar days’ notice. This will not relieve either party from performance or acceptance of those calls that were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein. Any changes to this BPA shall be made by written modification by a warranted CO.

12. WORK SCHEDULE: Normal duty hours are between 0700 and 1530, Monday through Friday. The contractor will coordinate calls with the authorized caller assigned post contract award.

13. ADMINISTRATIVE AUTHORITY: Following award, this BPA will be administered by the 94th Contracting Flight (94 CONF/PK).

a. The address is as follows:

94 CONF/PK

1538 Atlantic Ave. Bldg. 812 Dobbins ARB, GA 30069

b. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the BPA price to cover any increase in cost incurred as a result thereof.

c. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulation) and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Any request for BPA changes/modifications shall be submitted to the CO.

e. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.