Attachment 3_Agency COVID Requirements.pdf

1.0 Agency’s Policies Regarding Covid-19: Keeping the workforce virus-free is a shared responsibility of BEP employees and contractors. Public health experts agree that face coverings are an additional step to protect against COVID-19 when combined with social distancing and good hygienic practices. Along with social distancing, wearing a mask is one of the key recommended preventive measures in limiting the spread of this virus to others, especially from infected individuals who do not show symptoms.

All personnel entering and exiting the facilities are required to wear a facial covering (cloth or mask). Bandanas, Novelty/non-protective masks, masks with ventilation valves, or face shields are not a substitute for proper masks and are PROHIBITED from use in BEP facilities.

All personnel must wear a face covering while in common spaces:

• Hallways

• Elevators

• Restrooms

BEP will enforce proper mask usage with contractors inside the Bureau. Masks shall be worn properly.

2.0 Covid-19 Recommended Safety Guidance and Protocols: The BEP is following all currently recommended safety guidance and protocols. This guidance includes actions individuals must take:

• DO NOT come to work if sick or feel unwell in any way.

• Maintain social distancing of 6 feet or more whenever possible.

• Wear masks and face coverings onsite! It is mandatory when social distancing cannot be maintained.

• Limit movement within the plant to only what is necessary to delivery or pick-up items.

• Follow healthcare provider’s and CDC’s guidance regarding recovery.

Contractors awaiting results from a coronavirus test are required to remain off premises.

3.0 Social Distancing Contract Tracing Wearable Device (SDCT) Program: The Bureau of Engraving and Printing (BEP) is implementing a Social Distancing Contract Tracing wearable device (SDCT Device) program in a continued effort to promote social distancing and to protect workers from spreading COVID-19. This program complies with the

Occupational Safety and Health Act of 1970, Pub. L. 91-596, 29 U.S.C. § 668, which requires Federal agencies to maintain an illness prevention program.

Beginning on or after April 1 2021, your employees who work on site at BEP will be issued a SDCT device as Government Furnished Equipment, and they will be responsible for wearing and maintaining the device. The SDCT Device must be worn and displayed like a

PIV badge by all workers while in BEP’s facility. Device interactions, including serial number, date, and duration, are collected by sensors and digitally stored in the Cloud for contact trace reporting in the event of a COVID-19 exposure on site. The devices contain a unique serial number, and they do not transmit Personally Identifiable Information. The workers’ names are stored in a separate database and only accessed if a worker tests positive for COVID-19 and discloses this information to BEP. If contact tracing is required, the worker’s identity will be shared only with personnel who have a need-to-know to perform official duties.

The SDCT Device uses radio frequency-based communications, and it is not GPS-based.

The SDCT Devices do not provide the specific geographic location of the device, nor do they track the movement of workers. The SDCT Devices lose connectivity with facility sensors when they are 100 feet or more from the facility or when deactivated by the worker.

As required by the Privacy Act of 1974, the Department of the Treasury published a system of records notice that covers the use of the SDCT devices at BEP.

https://www.federalregister.gov/documents/2021/02/24/2021-03770/privacy-act-of-

1974-system-of-records For your reference, we have attached a copy of the Privacy Act

Statement regarding the SDCT devices. Also, for additional information about this program, please see the attached document containing answers to frequently asked questions.

Finally, BEP encourages you to support your employees in obtaining priority to receive the

COVID-19 vaccine. Please contact your Contracting Officer for a letter from BEP indicating that your contract qualifies as a Federal government mission essential contract because it supports BEP’s continued production of the nation’s currency during the pandemic.

Please do not hesitate to contact your Contracting Officer if you have any questions about the SDCT Device Program.

http://www.federalregister.gov/documents/2021/02/24/2021-03770/privacy-act-of-