Attachment 3 - 70Z03824QE0000026 Statement of Work.pdf

STATEMENT OF WORK (SOW)

FOR

REPAIR OF AIRCRAFT REFUELER PRODUCT TANK AND COMPONENTS

1.0 Background

The USCG operates 3,000 and 5,000 gallon aircraft refueler trucks (cargo tank motor vehicles) at Air Stations for refueling aircraft. Air Station employees perform maintenance and periodic inspections to include daily, weekly, monthly, semi-annual, annual, triennial inspections. A Department of Transportation (DOT) certified contracted inspector conducts a requalification of the product tank every five years. This required because personnel operate the refueler trucks on public roads on a limited basis.

In accordance with (IAW) the Aviation Ground Support Equipment (AGSE) Process Guide (PG-150), the Aviation Logistics Center (ALC), Engineering Services Division (ESD), AGSE section and the Policy & Logistics Branch (PLB), have the responsibility to maintain the fleet of refueler trucks for continued service and to meet life expectancies.

1.1 Scope

The USCG Air Station Clearwater, currently has five (5) aircraft refueler trucks that require repair to the cargo tank and plumbing components to return the cargo tanks and plumbing components to a fully operational "like new" status. All repairs must be completed to OEM specifications and use OEM or equivalent parts. The repairs shall include safety inspections, operational checks, product delivery functions, full painting and rust proofing, and requalification of our cargo tank, by a DOT registered inspector. The contractor shall furnish all inspection materials, facilities, parts, equipment, tools, and services necessary to fulfill the requirements of this purchase order. The completion of the cargo tank repairs shall be performed at the contractor’s facility. The contractor may use another approved repair facility, normally used by the contractor, to perform repairs, but the contractor shall retain complete responsibility for said repair work by their selected repair facility. The contractor’s facility must be within 150 miles of the Coast Guard Air Station Clearwater.

1.2 Specific Tasks

1.2.1 On-site Inspection

The contractor shall complete an inspection of the of all five (5) refueler trucks on-site at Air Station Clearwater with USCG personnel present. The contractor shall inspect the vehicle chassis as a whole and product cargo tank distribution system IAW federal, state, and local laws applicable to refueler inspections. The contractor shall comply with all federal, state, and local laws applicable to the refueler product cargo tank inspections.

The inspection shall identify all physical and functional discrepancies related to the overall condition of each truck’s cargo tank components and systems. The evaluation shall identify any un-serviceable and beyond repair conditions. The inspection shall also include identification of any corrosion and painting discrepancies associated with the cargo tank and components.

At a minimum the contractor’s inspection and repair quote shall address the following cargo tank components and evolutions:

• Drain and degas cargo tank and plumbing

• All seals related to the product delivery system, to include Victaulic coupling seals

• Rubber hoses related to the product delivery system

• Fittings

• Actuators

• Other associated air system components

• Rear suspension air bags

• Tie downs and hardware

TEST AND EVALUATION, REQUALIFICATION, AND REPAIRS OF

3,000- AND 5,000-GALLON AIRCRAFT REFUELERS

• Product distribution relate gauges

• Product pump

• Underwing nozzles

• Bottom loading valve

• Mechanical product meter

• Rumber synthetic sills

• Pressure gauge lines

• Drain lines

• Check valves

• Pressure and visual inspections of the tanks

• Truck chassis

Upon completion of the inspections, the contractor will provide the Contracting Officer (KO) a firm fixed price quote for each truck to identify the required repairs. The contractor shall itemize the quote by materials and labor. At a minimum the quotes shall include the following:

• Truck Serial Number

• Labor hour costs

• Parts and Material costs

• Roundtrip transport costs

The KO will be responsible for reviewing the list of discrepancies from each inspection and either accept, negotiate, or decline the contractor’s proposal for repairs of each refueler truck.

The KO will authorize the contractor to proceed with all or only specific approved discrepancy repairs via a funded written modification to the order. Any work performed by the contractor without a signed, funded modification to the order will not be reimbursed by the USCG. Once the modification is received by the contractor, the funded repairs shall be performed IAW OEM specifications and standards.

1.2.2 Transport

Transport shall not take place until the contractor receives a written modification from the KO funding the repairs and transport costs.

The contractor shall be responsible for the roundtrip towing or transporting of each refueler truck to and from Air Station Clearwater.

The contractor shall schedule pickup of each refueler truck with the designated Air Station Clearwater POC. Prior to shipping for return, the contractor shall contact the Air Station Clearwater POC and provide documentation (reporting, test reports, pictures, or any other means) so that the refueler truck can be visual inspected and confirm the funded actions have been completed by the contractor. Once the Government has determined, via in-person or solely based on the documentation provide by the contractor that the required repairs have been performed IAW the required specifications, approval to ship shall be authorized.

The contractor shall ensure the preservation, packing, and marking of the repaired refueler truck is IAW commercial practices for return shipment.

Inspection and acceptance of the refueler truck will be performed by Air Station Clearwater Quality Assurance (QA) personnel. If a refueler truck is determined unacceptable IAW the requirements of this SOW and OEM specifications, the contractor will be notified immediately.

3,000- AND 5,000-GALLON AIRCRAFT REFUELERS

1.2.3 Repairs

The Government shall provide all required documentation or OEM specifications for all repairs.

The contractor shall comply with all federal, state, and local laws applicable to the refueler truck product cargo tank repairs.

Replacement, repairs, or rebuilding of components shall be approved by the USCG prior to the contractor performing any replacement, repair, or rebuilding.

The contractor shall complete all repairs IAW the provided documentation or OEM specifications.

All exposed air system lines, hoses and seals shall be replaced with new Ultraviolet (UV) resistant components.

All fittings, actuators, and other associated air system components will be new or rebuilt with new seals.

All pressure gauge lines shall be stainless steel.

All drain lines shall be braided stainless steel.

All replacement mechanical product meters will be replaced with a Veeder Root EMR4 model, to include the installation kit with roll printer and truck datalink kit, with keypad.

The contractor shall be aware, there are not to be any “Above and Beyond” discrepancies. Any discrepancies related to the product delivery storage or distribution system, to include any corrosion, paint, and labeling is with-in the scope of work and shall be included in the inspection quote.

1.2.4 DOT Inspection

Upon completion of the repairs, the Government requires a registered DOT inspector to complete a refueler inspection and a cargo tank external visual, internal visual, pressure, and leakage inspections, and application of the completed inspection markings. The contractor shall provide the required documentation of the completed inspections to the KO prior to submitting the repair invoice.

1.2.5 Place of Performance

The primary place of performance for the inspection will be Air Station Clearwater.

The primary place of performance for repairs will be the Contractor’s facilities. The contractor’s facility must be within 150 miles of the Air Station Clearwater.

2.0 APPLICABLE DOCUMENTS

2.1 COMPLIANCE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

• Federal, state, and local laws applicable to motor vehicle and refueler inspections and repairs.

• Westmor Industries, LLC.; 3000 Gallon Refueler for United States Coast Guard, Operations & Parts Manual

3,000- AND 5,000-GALLON AIRCRAFT REFUELERS

• Westmor Industries, LLC.; 5000 Gallon Refueler for United States Coast Guard, Operations & Parts Manual

• USCG Mandatory Special Requirements (MSR), Maintenance Requirements Card (MPC) 153301.0; Dated: 27August2021

The following may be found at: http://www.ecfr.gov/

• 49 CFR, Part 180, Subpart E, Qualification and Maintenance of Cargo Tanks

• 180.407 (d) (1-7) External Visual Inspection and Testing

• 180.407 (e) (1-4) Internal Visual Inspection

• 180.407 (g) (1-7) Pressure Test

• 180.407 (h) (1-5) Leakage Test

• 180.409 (a-d3) Minimum Qualifications for Inspectors and Testers

• 180.411 Acceptable Results of Tests and Inspections

• 180.413 (a-f) Repair or Mounting of Specification Cargo Tanks

• 180.415 (a-c) Test and Inspection Markings

• 180.417 (a-d) Reporting and Record Retention Requirements

2.2 QUALIFICATION OF CARGO TANKS

2.2.1 External Visual Inspection

The Contractor shall inspect the cargo tank IAW 180.407 (d) (1-7) External Visual Inspection and Testing.

2.2.2 Internal Visual Inspection

The Contractor shall inspect the cargo tank IAW 180.407 (e) (1-4) Internal Visual Inspection.

2.2.3 Pressure Test

The Contractor shall inspect the cargo tank IAW 180.407 (g) (1-7) Pressure Test.

2.2.4 Leakage Test

The Contractor shall inspect the cargo tank IAW 180.407 (h) (1-5) Leakage Test.

2.2.5 Inspection Markings

The Contractor shall mark the Cargo Tank IAW 180.415 (a-c) Test and Inspection Markings.

2.2.6 Test or Inspection Reporting

The Contractor shall provide refueler inspection compliance paperwork IAW Federal, State, and Local Regulations.

The Contractor shall provide cargo tank inspection compliance paperwork IAW 180.417 (a-d) Test or Inspection Reporting.

2.2.7 Repair of the Cargo Tank

The Contractor shall repair the cargo tank IAW 180.413 (a-f) Repair of Specification Cargo Tanks and IAW the OEM specifications.

3.0 OPERATION AND FUNCTIONAL TESTING

3.1 The Contractor shall conduct an extensive operational test of the refueler motor vehicle and product distribution system, post repairs, and of approved repairs, to identify and correct any remaining or new deficiencies.

http://www.ecfr.gov/cgi-bin/ECFR?page=browse

3,000- AND 5,000-GALLON AIRCRAFT REFUELERS

3.2 The Contractor shall confirm the refueler is operational and configured IAW OEM specifications and standards using the OEM manual and the CG MSR MPC 153301.0.

3.3 Any new discrepancies revealed by the Contractor during the testing process, shall also be identified, relayed to the CG and corrected prior to requesting to ship the refueler.

3.3 The Contractor shall provide formal documentation of their inspection, testing procedures, and further repair actions for the refurbished refueler, to ensure quality assurance. The minimum standards of all stated reference material herein shall be met and acknowledged by the Contractor.

4.0 USCG POCs:

4.1 ALC ESD Personnel

Contract Specialist – Mr. Madison Coker (252) 335-6204 Email: madison.l.coker@uscg.mil

Item Manager – Mr. Daniel Knotts (252) 335-6477 Email: daniel.f.knotts@uscg.mil

Equipment Specialist – Christopher Barr (252) 384-7292 Email: Christopher.R.Barr@uscg.mil

4.2 Air Station Clearwater Personnel

Unit Engineering Officer (EO) – CDR Richard Williams (727) 535-1437 Email: richard.c.williams@uscg.mil

Unit Maintenance Officer (C130) – CWO Luke Eanes (727) 535-1437 ext. 1423 Email: luke.b.eanes@uscg.mil

Unit Maintenance Officer (H60) – CWO Cletus Milan (727) 535-1437 ext. 1319 Email: cletus.a.milan@uscg.mil

Unit Support Officer – CWO Brandon Kelly (727) 535-1437 Email: brandon.r.kelly@uscg.mil

Unit Facility Engineering Officer – CWO William Stevenson (727) 535-1437 ext. 1572 Email: william.k.stevenson@uscg.mil

5.0 DELIVERABLES

The items below are requirements of this SOW.

ITEM DELIVERABLE REQUIREMENT SUBMIT TO

1 On-site Inspection CONTRACTOR Madison Coker and CWO Brandon Kelly

2 Repair Quote CONTRACTOR Madison Coker

4 Testing & Documentation CONTRACTOR CWO Brandon Kelly and Madison Coker

5 Shipping CONTRACTOR CWO Brandon Kelly and Madison Coker mailto:madison.l.coker@uscg.mil mailto:daniel.f.knotts@uscg.mil mailto:Christopher.R.Barr@uscg.mil mailto:richard.c.williams@uscg.mil mailto:luke.b.eanes@uscg.mil mailto:cletus.a.milan@uscg.mil mailto:brandon.r.kelly@uscg.mil mailto:william.k.stevenson@uscg.mil