Attachment 3 - 21 STS Furniture SOW_Final.pdf

SOW 21 STS Furniture/Equipment

SOW 21 STS

Furniture/Equipment

Version 3.0

(Pope AAF, NC)

13 August 2025

Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background

2.0 Scope

3.0 Description of Work

3.1 General Services

3.2 Product Markings/Documentation/Tools

3.3 Delivery Work

3.4 Installation and Removal Work

3.5 Inspection/Acceptance Checklist

4.0 Site Conditions

Revision History

Author Name Date Reason For Changes Version

Tonya L. Hughes 13 Aug 25 Adjust quantities 3

1.0 Background

The purpose of this requirement is for the delivery, assembly and installation of furniture/equipment for the 21 STS at Pope AAF in Building 130 Rooms 213-227, Human Performance Training Center (HPTC) and Building 135 Rooms 117-145, Special Tactics Team (STT). Floor plans for room layout will be provided upon contract award.

2.0 Scope

The Contractor shall provide domestic end products with a minimum 10-year warranty to be delivered, assembled, and installed at the location specified. A site visit is recommended after award and/or before delivery to assess the delivery/installation location(s).

For this requirement we require the following items:

DESCRIPTION LOCATION QUANTITY

SEATING

TASK CHAIR - OFFICES STT Bldg. 135 HPTC Bldg. 130

Qty: 112 Qty: 11

GUEST CHAIR STT Bldg. 135 HPTC Bldg. 130

Qty: 48 Qty: 20

TABLES

WORKTABLE, 60"W x 24"D HPTC Bldg. 130 Qty: 1

WORKTABLE W/ CENTER BACK GROMMET, 72"W x 30"D

HPTC Bldg. 130 Qty: 1

TRAINING TABLE - FLIP TOP, 48"W x 24"D STT Bldg. 135 Qty: 80 OCCASIONAL TABLE, 24"W x 24"D HPTC Bldg. 130 Qty: 1

STORAGE

3-HIGH METAL BOOKCASE, 36"W x 15"D STT Bldg. 135 Qty: 16 5-HIGH METAL BOOKCASE, 36"W x 15"D HPTC Bldg. 130 Qty: 2 5-HIGH METAL STORAGE CABINET, 36"W x 18"D STT Bldg. 135

HPTC Bldg. 130 Qty: 3 Qty: 2

WARDROBE CABINET, 24" x 24"D HPTC Bldg. 130 Qty: 4

WORKSTATIONS / DESKS

METAL DESK-BASED WORKSTATION, L-SHAPED STT Bldg. 135

Qty: 32 Qty: 9

METAL DESK-BASED WORKSTATION, STRAIGHT

RUN

STT Bldg. 135 Qty: 70

SYSTEMS FURNITURE PANEL CLUSTER, 4-POD WITH

WORKSTATION COMPONENTS

HPTC Bldg. 130 Qty: 1

CAGE TABLES

1-PEDESTAL WORKBENCH MODULAR DRAWER 72"

x 30" LAMINATE TOP

STT Bldg. 135 Qty: 6

STANDARD CABINET WORKBENCH 48" x 30"

LAMINATE TOP

STT Bldg. 135 Qty: 6

MEDICAL SECTION

MEDICAL SECTION: HIGH DENSITY MOBILE

STORAGE

HPTC Bldg. 130 Qty: 1

MEDICAL SECTION: MINOR PROCEDURE LED EXAM

LIGHT

HPTC Bldg. 130 Qty: 2

MEDICAL SECTION: ADJUSTABLE INSTRUMENT

TABLE

HPTC Bldg. 130 Qty: 2

MEDICAL SECTION: SWIVEL STOOL HPTC Bldg. 130 Qty: 2 MEDICAL SECTION: DRY ERASE BOARD HPTC Bldg. 130 Qty: 2

MISCELLANEOUS EQUIPMENT

BOOT SCRAPER STT Bldg. 135

Qty: 4 Qty: 1

COMMERCIAL ICE MACHINE STT Bldg. 135 HPTC Bldg. 130

Qty: 1 Qty: 1

INDUSTRIAL SHELVING, 36" X 18" X 72" HPTC Bldg. 130 Qty: 8 LOCKER - RESTROOMS (Qty: 9 pair) STT Bldg. 135 Qty: 9 FREESTANDING LOCKER BENCH STT Bldg. 135

HPTC Bldg. 130 Qty: 3 Qty: 1

RECYCLING CONTAINER - LARGE STT Bldg. 135 HPTC Bldg. 130

Qty: 6 Qty: 2

RECYCLING CONTAINER - 7 GAL STT Bldg. 135 HPTC Bldg. 130

Qty: 32 Qty: 11

WASTE CONTAINER - 23 GAL STT Bldg. 135 HPTC Bldg. 130

Qty: 5 Qty: 2

WASTE CONTAINER - 7 GAL STT Bldg. 135 HPTC Bldg. 130

Qty: 32 Qty: 11

LAUNDRY - COMMERCIAL WASHER, STACKABLE STT Bldg. 135 HPTC Bldg. 130

Qty: 2 Qty: 1

WORKTABLE, 48”H X 36”W X 60”L STT Bldg. 135 Qty: 137

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. In no case shall prices exceed the amount established in the contract.

3.0 Description of Work

3.1 General Services

The Contractor shall coordinate and manage all product, equipment and people required to create, deliver and install new furniture and equipment within Pope

AAF location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks in accordance with the requirements stated in this contract.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office furniture and equipment.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, Army, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contractor representative who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the representative is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Pope AAF security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.7 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the Contracting Officer Representative (COR).

3.1.8 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.9 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.10 All Government inquiries shall be responded to by a contractor representative within two business days.

3.1.11 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.12 Lost vehicle and entry passes shall be reported immediately to the Military Police as well as the COR in accordance with the local military forces policy.

3.1.13 The contractor shall be responsible for any storage of all office workplace furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Contracting Officer Representative (COR) upon completion of the installation.

3.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the COR prior to final Government acceptance of products and services.

3.3 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.3.1 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location.

3.3.2 Delivery shall be in accordance with the terms of the contract.

3.3.3 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.3.4 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.3.5 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.6 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.3.7 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.4 Installation and Removal Work

3.4.1 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the COR.

3.4.2 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.3 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by Contracting Officer. The Contractor may be held responsible for paying for damages.

3.4.4 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.4.5 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the COR and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the COR.

3.4.6 Services shall include assembly of product.

3.4.7 Services shall include removal of packing materials from the installation.

3.4.8 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.4.9 The contractor shall provide all components, completely assembled, installed, and operational.

3.4.10 The contractor shall inspect to ensure the furniture is free of defects, the installation is complete, and the furniture is ready for use.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the COR that all product has been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and COR.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the COR upon completion of a joint walk through by the contractor and the COR. No payment will be authorized while punch list items remain open.

3.5.3 A final walk through will be performed with the contractor and the COR to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Site Conditions

4.1 Standard site conditions shall be considered those that include:

4.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

4.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

4.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

4.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

4.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

4.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

END OF STATEMENT OF WORK

4.0 Site Conditions