Attachment_28__Solicitation_Q_and_A 8-23-2023.xlsx

XLSX spreadsheet 41 KB Posted Aug 23, 2023

Attached to: Q&A Response 2 CORRECTION Federal contract opportunity
Solicitation number: Not on record
Issued by: Department of the Air Force Reserve Command

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Written by GovTribe AI · Dec 21, 2023

This document contains responses to questions from potential offerors regarding a solicitation for base operations support services at Youngstown Air Reserve Station. The services required include real property maintenance, fuels management, supply, transportation, and quality control. The period of performance is five years with a six-month extension option. Offerors were seeking clarification on staffing requirements, quality control metrics, workload estimates, technical exhibits, past performance questionnaires, exercise support needs, and page limits for proposal sections. The responses addressed these issues by providing further details and in some cases revised requirements documents. The contract will be awarded on a fixed-price basis with some time and materials CLINs for which fully burdened rates must be proposed.

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Solicitation Questions

ITEM PWS TAB

TYPE OF SERVICE PARAGRAPH

ATTACHMENT	PAGE NUMBER	STATEMENT	QUESTION/COMMENT	AFRC RESPONSE
	1	Section L	Section 7: Financial Capability	10	Offerors must provide the last three (3) years financial statements and Statements of Cash Flows for the firms or corporations proposed, and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization.	Providing financial statements and Statements of Cash Flows was originally required for the Dobbins ARB, GA Solicitation but the requirement was removed. Please clarify if this is the Government's intent or a carryover from a previous solicitation.	Please review and follow the requirements of the Youngstown acquisition. This is a completely different and separate acquisition from Dobbins.
	2	Section L	L.4.1	14	The offeror is encouraged to submit applicable Performance Work Statement (PWS), Statement of Work (SOW), or Statement of Objectives (SOO) for all efforts submitted for past performance evaluation.	The PWS, SOW or SOO can be a multitude of pages (i.e. 100+). Is it the Government's intent for the Contractor to provide this for every Past Performance reference submitted by the Contractor?	As stated in Attachment 18 Section L, paragraph L4.1, Offerors are encouraged to submit applicable Performance Work Statement (PWS), Statement of Work (SOW), or Statement of Objectives (SOO) for all efforts submitted for past performance evaluation.
	3	Section L	Attachment 23, Past Performance Questionnaire	17	As we know, the completion of Past Performance Questionnaires can be burdensome on the evaluators. With most, if not all, of the ARB BOS contracts coming up for re-compete in the near-term, an offeror may rely on the same past performance reference(s) from one solicitation to another. The evaluators will be asked to complete effectively the same PPQ multiple times in quick succession.
	If a PPQ has been submitted to AFRC under a recent (2023) ARB BOS solicitation, can the offeror indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance FACTS Sheet for AFRC to retrieve independently?	Each solicitation is independent of one another. It is the responsibility of each offeror to provide the necessary documents, the Government requires for each solicitation. To be considered in this solicitation, all relevant Past Performance Questionnaires (PPQs) must be submitted. The Government will not independently retrieve.
	4	Tab F	Attachment 3-GFP		We see three Farm Tractors in attachment 03. Please provide the year make and model?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	5	Tab F	Attachment 3-GFP		We see three snow blowers in attachment 03. Please provide the year make and model?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	6	Tab F	Attachment 3-GFP		We do not see any batwing mower attachments for the Farm Tractors. How many batwing mowers are used on the contract?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	7	Tab F	Attachment 3-GFP		We do not see any zero-turn mowers in attachment 03. How many riding mowers are used on the contract?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	8	Tab F	Attachment 3-GFP		We do not see any plow packages for pickup trucks in the Attachment 03 GFE. How many plow packages are currently used for snow removal?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	9	Tab F	Attachment 3-GFP		On average, how many tons of ice-melt are used annually?		50 Tons
	10	Tab F	Attachment 3-GFP		We do not see any power spray rigs for grounds pest management and weed control provided as GFP. Are these provided as GFP on the current contract?		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	11	Section L	FACTS Sheet		Does the FACTS sheet six page limit only apply to the "Additional Notes Section", or is the six page limit for the entire FACTS Sheet?		5 pages total for entire document including "Additional Notes Section".
	12	Tab F	PWS F5.3.2.6		Who performs Aircraft Fire Training Facility semi-annual inspections?		All Aircraft Fire Training inspections, testing, and maintenance are the responsibility of the offerors to perform. Please refer to Attachment 10-Tab F - Tech Lib - 20230607 - for the provided TO 35E1-2-13-1 Operation and Maintenance Instructions for maintaining the Fire Training Facility. (Manning Aug 2, 2023)
	13	Tab F	PWS F5.3.2.6		Is special licensing required to perform Aircraft Fire Training Facility semi-annual inspections?		There is no know specific licensing required to perform semi annual inspections. However, it is incumbent that the technician conducting the inspection be knowledgable in the systems used on the facility. For example there is a gas line as a system and inspection should be done under an experienced technician that is familiar with gas line inspections.
	14	Tab F	Attachment 3-GFP		Please provide the year make and model of all Tab F vehicles.		Please refer to Attachment 8 Tab C Tech Lib 20230517 - the Youngstown Motor Vehicle Report (MVR) for all furnished vehicle and equipment year, make, and model.
	15	Section L Requirement	Attachment 23, Past Performance Questionnaire	17		As we know, the completion of Past Performance Questionnaires can be burdensome on the evaluators. With most, if not all, of the ARB BOS contracts coming up for re-compete in the near-term, an offeror may rely on the same past performance reference(s) from one solicitation to another. The evaluators will be asked to complete effectively the same PPQ multiple times in quick succession.

Question: If a PPQ has been submitted to AFRC under a recent (2023) ARB BOS solicitation, can the offeror indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance FACTS Sheet for AFRC to retrieve independently? DLA enacted this process several years ago and it has for the most part been effective.	No. Each acquisition is treated separately. PPQ's may vary for each acquisition.
	16	N/A	Attachment 5 - DD254	N/A		Which positions under this contract require security clearances, and at what level?	See Attachment 5, DD254.
	17	N/A	Attachment 18 L1.12.6 Labeling	7	Apply all appropriate markings on proposals including those prescribed in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Markings of Contractor Price or Proposal Information and Source Selection Information.
For PIEE submissions: Offerors shall title PIEE Title Names to be marked “Solicitation #, “CUI” and “Source Selection Information IAW FAR 2.101 and FAR 3.104”.	Can the government clarify if Offerors should put "Solicitation #, “CUI” and “Source Selection Information IAW FAR 2.101 and FAR 3.104" in the naming convention of the file or mark files in the headers/footers with that information.	Header footer is acceptable.
	18	N/A	Solicitation__FA664323R0005 (SF 30 Box 9); Attachment 18 -L1.13 Submittal of Proposal	1
8	9. Sealed offers in original and 2 copies copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ___ until 2:00 PM local time 01 Sep 2023." (SF 30 Box 9); "Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/piee-landing/. Proposals submitted by mail or hand carried will not be evaluated."		Proposals should be uploaded via the PIEE Solicitation Module.
	19	PWS TAB F	F5.3.2.3.3; F-TE-6 CUI YARS PM 20230602 v2	F-15	The KTR shall operate, maintain, and repair the industrial wastewater pre-treatment plant, building 309. The KTR shall operate the pre-treatment plant to ensure the industrial wastewater pre-treatement requirements are met. Such operations shall include general operations of plan equipment, valves and piping, sampling, field testing and packaging of samples for lab analysis, along with other related services. All operations shall be accomplished in accordance with the pre-treatment facility operations manual.	PWS paragraph F5.3.2.3.3 Industrial Wastewater Pre-Treatment Plant cites that, “The KTR shall operate, maintain, and repair the industrial wastewater pre-treatment plant, building 309. The KTR shall operate the pre-treatment plant to ensure the industrial wastewater pre-treatment requirements are met. Such operations shall include general operations of plant equipment, valves and piping, sampling, field testing and packaging of samples for lab analysis, along with other related services. All operations shall be accomplished in accordance with the pre-treatment facility operations manual.” F-TE-6 CUI YARS PM 20230602 v2 at tab IWW Treatment clearly notes specifically the weekly and monthly Maintenance Actions Required. Does this facility require an on site Wastewater Treatment Technician to operate the facility 24/7/365 to assure proper functioning and operation in addition to the stated Maintenance Actions Required?	No, the Wastewater Treatment plan does not require a technician to operate the facility 24/7/365. Please refer to F-TE-6 work load estimate.
	20	PWS TAB F	F5.3.1.1 Cranes & Hoists-AF PMTL	F-11	F5.3.1.1 Structures. The Subcontractor shall inspect, repair, replace, certify, and load test items such as, but not limited to; fixed ladder systems, cranes and hoists,	For the Inspections service will it be MONTHLY inspections or ANNUAL inspections. In addition, there are two unique PMTL identifiers called out in the crane list and referenced on the right hand side table; there are then 8 unaccounted for PMTLs. How many cranes are within the 8 unaccounted for PMTL? Could be 10 each, could be 1 each. Is there an estimate on the amount of hoist/winch and chain/cables that need inspected? This is important because we have seen cases where a customer asks us to inspect a set in a day and we go and there are 100 of these which would take an entire week.

Please refer to F-TE-6 F5.3.1.1
21	G-TE-4d	Schedule Incidentals IT/ADPE/Copiers/Radios	G-24	There are no radios included in this list.	Will the radios be provided by the Government or is the Contractor expected to purchase them?	Current KTR has a base station, twelve hand held radios, with 6 port multicharger provided by local Communications Flight, and as far as I know will be the same for new KTR.
22	Tab G GFP	Non-Serially Managed Items	Line 95	5 APOSDs with 2 chargers are provided	Are these Automated Point of Sale Devices for fuels transactions relating to the service station and the use of a new EPoS system?	There are no APSODs or APODs chargers with this contract. ADODs is obsolete and not utilized anymore at this location.
23	L4.0, M5.0	Past Performance	Pages 14 and 6	As we know, the completion of Past Performance Questionnaires can be burdensome on the evaluators. With most, if not all, of the ARB BOS contracts coming up for re-compete in the near-term, an offeror may rely on the same past performance reference(s) from one solicitation to another. The evaluators will be asked to complete effectively the same PPQ multiple times in quick succession.	If a PPQ has been submitted to AFRC under a recent ARB BOS solicitation, can the offeror indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance FACTS Sheet for AFRC to retrieve independently?	No. Each acquisition is treated separately. PPQ's may vary for each acquisition.
24	Tab G GFP	Serially Managed Items	N/A	There is no Master Meter included in this list.	Will the Government provide a Master Meter or is the Contractor expected to purchase?	There is no master meter included in Tab G Fuels Management GFE.
25	Section L	Section L, L1.12.10 Price Information, and Volume IV Price, L5.1 General	7 & 19	"Price information in the CLIN Schedule is the only price information that shall be included in the Contract Documentation Volume" and "pricing information shall be addressed ONLY in Volume IV, Price and Volume I, Contract Documentation"	Please clarify what pricing information should be included in Volume I Contract Documentation, in what form/format, and where it should be located.	See Attachment 18-YARS Section L Proposal Instructions, Table 1- CONTRACT DOCUMENTATION under L1.12 Proposal Organization and Content. The only pricing document we need is the pricing workbook and it will be included in the pricing volume not volume 1.
26		Attachment 3		Farm Tractor	Who is responsible for replacement of this equipment listed in Attachment 3?	Any items that are considered vehicles and on the MVR would be replaced by the Air Force based upon End of Life determinations via Conditional Limited Technical Inspections, age, miles/hours of the asset.
27	TAB C	C-1.1 Hours of Operation	C-1	Hours of Operation. The KTR shall provide Ground Transportation and Vehicle Management services as follows: 1600-2300, UTA 0700-2300	Are we required to run a 2nd shift during the normal work week and on UTA’s if there are no flying during the hours of 1600-2300?	PWS states hours of 0700-2300, KTR needs to meet these hours of operation as necessary.
28	TAB C	C1.2.2.1 Emergency Vehicle Technician (EVT) Fire Apparatus Technician Level Certification Track	C-2	The KTR sahll ensure EVTs have at a minimum, Level II qualifications	Will 7 Level AF training and experience suffice as military qualification for this position?	If the individual that holds the "7-level" attained it within the 2T3X0 AFSC and has documented experience with the maintenance of ARFF/fire fighting apparatus.
29	TAB C	C2.2.4.1 Precision Measurement Equipment Laboratory (PMEL)	C-5	All labor, except fuels and tolls will be included in the FFP	Will billeting for PMEL runs be covered in the FFP or be reimbursable?	It is the opinion of A4RR that this would/should be built in to the FFP.
30	TAB D	D1.3 Hours of Operation.	C-1	All Scheduled UTA Weekends” Time 0700-1630	The UTA hours at YARS for both Saturday and Sunday have been set at 0700-1600 for many years. Is there a reason BOS/TMO needs to be present until 1630 ?	This timeframe was requested by the unit.
31	TAB D		D-20	There is no description or workload describing the Central Delivery Point	Where are the percentage breakdowns of small shipments that are required to be X-rayed for security at the Central Delivery Point Inspection Bay ie: bldg.. 103B ?	No longer a TMO requirement. AFI 24-602V2 addresses all other items regarding MILSTRIP and non-MILSTRIP items.
32	TAB D		D-20	There is no description or workload describing the Central Delivery Point	What are the training requirements for personnel using the X-ray machine regarding explosive, weapon, suspect shipment identification and ionizing radiation safety ?	No longer a TMO requirement. AFI 24-602V2 addresses all other items regarding MILSTRIP and non-MILSTRIP items.
33	TAB D		D-20	There is no description or workload describing the Central Delivery Point	Where do these personnel fall under the D1.2 PERSONNEL listing?	No longer a TMO requirement. AFI 24-602V2 addresses all other items regarding MILSTRIP and non-MILSTRIP items.
34	Pricing	Attachment 4, ITO Pricing Workbook	Summary Tab, Service Contract Labor Standard Tab	Offerors are to enter Normal Duty Hour (NDH) and Overtime (O/T) Fully Burdened Rate for each labor category identified.	With this solicitation having a Collective Barganing Agreement with the Union. Are we to utilized the CBA rates to calculate the NDH if the position exists within the CBA?	IAW FAR Part 22, the CBA takes precedence. In the event the labor rate is not identified in the CBA, the Wage Determination may be used. NOTE: IAW FAR Part 22, the CBA and Wage Determination is the minimum labor rate.
35	Pricing	Attachment 4, ITO Pricing Workbook	Firm Fix Price Tab	Material handling Cost Cell, has us inputing a percentage mark up. The total price cell only calulates the markup and not the $850,000 Bogey.	Should we adjust the sheet to include both the $850,000 + our markup in the Total Price cell?	Attachment 4-ITO Pricing Workbook M/H cost is: $675,000. Once you input your M/H percentage, it carries over to the Summary page. For example: BASE YEAR M/H Cost is: $675,000. Fee is 2% totaling $13,500. The $13,500 now shows on the Summary Tab under Material Handling Cost.
36	PWS	A4.3.1	A-5	The paragraph states "the KTR shall be responsible for processing background investigations for all employees requiring access to classified information."	Which employees will require access to classified information?	See Attachment 5, DD254.
38	PWS	F5.3.2.4	F-15	the paragraph states "Follow the Backflow Prevention Program that identifies, investigates, and documents all cross connection hazards and ensures annual backflow inspections and five-year cross connection surveys are conducted IAW DAFMAN 32-1067.	When was the last five-year cross connection survey conducted?	The cross connection is accomplished 20% annually.
39	PWS	F5.3.3.1	F-20	The paragraph states "To benchmark all fire systems regardless of prior inspection date and required frequency, the KTR shall schedule and complete within the first performance period, all Inspection, Testing and Maintenance (ITM) requirements listed in UFC 3-601-02, including the one (1) year, two (2) year, five (5) year, and ten (10) year. On ten (10) year ITM tasks, record the gauge inspection/manufacture date. If the date cannot be determined, or if it exceeds the ten (10) year requirement, replace the gauge."	Due to the additional cost on having theses items done in the first year is the PWS stated correctly? When was the last five-year conducted on the Fire Protection and Mass Notification System?	1) PWS is stated correctly, the Government requires the one (1) year, two (2) year, five (5) year, and ten (10) year Inspection, Testing, and Maintenance (ITMs) actions.

40	PWS	F5.3.2.2	F-14	The Paragraph states " Maintain, repair, replace, modify, and operate the interior and exterior electrical distribution systems to include for example, but not limited to: exterior electrical overhead distribution systems, underground distribution systems, substations, switching stations, electrical vaults, exterior lights, traffic lights (post-mounted & suspension), facility lights, rotating beacons, and all related real property, accountable RPIE, and associated non-RPIE items.	Will the government provide the lift to conduct the maintanance on the rotating beacon?	Any equipment needed for the performance of FFP preventive maintenance, not supplied in Attachment 3 GFE, shall be supplied by the contractor.
41	PWS	A13.2	A-15	Paragraph states"Personnel shall ensure all airfield equipment is working properly and display an operational rotating yellow beacon light or flashing yellow lights."	What is the PM frequency to clean the lense on the rotating beacon? What is the make and model of the Rotating Beacon?	1) The reference provided does not coincide with the question presented. Based on the Attachment 1, Performance Work Statement, 20230613, on referenced paragraph A13.2, the rotating beacon is affixed to the motor vehicles on the flightline, please see the PWS.

2) The rotating beacon is a reference in Tab F and associated with F-TE-6 PMLT AFPMTL D5095250195008, the glassware will be cleaned and polished bi-monthly (every other month).

3) Make and model of the Rotating Beacon -

42	PWS	F3.13	F-4	Paragraph states "The KTR shall validate, maintain and update (as needed) the PM program in NexGen IT IAW F5.2.1."	Is the PM inventory currently maintained in NexGen or will the KTR need to input the inventory?	The KTR will need to continue to input the PM inventory in NGIT.
43	PWS	F3.11	F-4	Paragraph states "The Air Force approved CMMS is NexGen IT. BUILDER™ is the primary Air Force Sustainment Management System (SMS). The online training for BUILDER can be found on the AFCEC SMS webpage. All training requests for BUILDER shall be requested through the COR.	What clearance is required to access the CMMS? Will a CAC be required for this system or SIPR access?	The T1 Favorable is required for access. A Common Access Card (CAC) is required for access to NexGen IT, no SIPR required.
44	PWS	F4.3	F-6	Paragraph states "Daily the KTR shall input the actual craft hours, rate, material, and subcontract costs on the Direct Entry Cost Form, and detailed remarks, including corrective actions and materials used, for all WT in NexGen IT."	Are the labor categories and rates currently populated in NexGen IT?	Yes
45	PWS	F4.1.1	F-5	Paragraph states"For equipment or PM requirements that are not trackable in NexGen IT, the KTR shall furnish software/programs to develop PM Plans and Programs and structure the PM approach to maximize efficiency and cost benefits."	What PM requirements are not trackable in NexGen IT?	Non-facility equipment items/tasks that do not have an AFPMTL or RSMeans task list cannot be tracked in NextGen IT at this time. Examples include Mechanical Room Inspections, meter reading, Sweeping, etc.
46	PWS	C5.6.4.1	C-11	Paragraph states "The KTR must provide justification for all vehicles or equipment that have been NMC for maintenance for five (5) business days or more and are not in a Non-Mission Capable Supply (NMCS) status. Weekly updates must be provided to the COR/AO for any work orders that are not NMCS for over five (5) business days or in an NMCS status for over ten (10) business days. (See C-TE-1, SSC17)"	During the site visit there was NMC equipment in the equipment yard that appeared INOP, flat tires. Does this equipment belong to the KTR or Government.	The equipment described was located in a Defense Reutilization and Marketing Office (DRMO) area and is considered DRMO property belonging to the USG.
47	PWS	F5.3.2.12	F-19	Monitor and perform temperature control and modify/program existing programs to accommodate changes in occupancy times. Ensure building temperatures are within specified ranges.	Will the computers and software for the EMCS and DCS controls be provided to the contractor?	The equipment and software to access EMCS will be provided to the KTR by the USG.
48	B	B2.1.6	B-3	The KTR shall act as the installation Precious Metals Recovery Program (PMRP) Monitor/focal point IAW AFI 23 Series publication.	Has a PMRP Operating Instruction been established (i.e. DARBI 23-101) or is the KTR responsible for creating upon contract start IAW DAFI 23-122?	Offerors question references a Dobbins DARBI.

No, Youngstown does not have an PMRP Operating Instruction (OI). No, the Government does not expect the KTR to create an OI. The PWS states the KTR will only be the "Monitor/Focal Point."

DAFMAN 23-122, Materiel Management Policy, states in paragraph 6.3.5 Precious Metal Returns, the "PMRP Managers" will ensure OIs are developed and implemented as required.

49	B	B2.3.2	B-4	...provided by the Decentralized Materiel Support (DMS) Function.	Can the government confirm receipt from DMS or, IAW DAFMAN 23-122, would it be Plans, Scheduling and Documentation (PS&D)?	See Attachment 1 Performance Work Statement, paragraph B2.3.2 is reserved in the Youngstown PWS.
50	B	B2.3.3	B-4	...and AFM 23-110 Vol. 6	Can the government please clarify this regulation?	There is no reference to AFM 23-110 Vol 6 in See Attachment 1 Performance Work Statement, paragraph B2.3.3
51	B	B2.4.1.3.2	B-5	...and shall account for specified IPE replacement parts in the approved mobility IT system.	Is the KTR responsible for managing a Bench Stock account to manage replacement assets for Gas Masks?	Yes. B2.4.1.3.2 Gas Mask Inspections, the KTR is required to establish an authorized bench stock account for Gas Masks.
52	B	B3.1.2.1	B-7	...and correct errors identified on the reconciliation listings (R46).	Can the government please confirm the report referenced in this paragraph as DPAS is identified as the APSR.	Small Arms/Light Weapons (SA/LW) are accounted for in DPAS and reports are run accordingly through the DPAS system.
53	B	B3.1.2.4.1	B-7	...KTR shall physically check 10% of in-use equipment listed	Can the government confirm 10% requirement is for unclassified assets only.	Yes. The requirement is for 10% of the unclassified assets only.
54	B	B3.2.1	B-8	The KTR shall advertise, schedule, and conduct training based on customer needs and provide certificates…	Is the KTR responsible for developing their own Block I, IIa, IIb, III training?	General Supply Indoctrination (Block I), Bench Stock Management (Block IIA) and Repair Cycle Management (Block IIB) are now available in MyLearning. Currently, there is no web-base training for Block III, therefore, the KTR is responsible for developing the training.

Block III, supplemental training is based on AFI (Equipment custodians requirement). Warehouse and Readiness Spares Package (RSP) training uses Career Field Education and Training Plan (CFETP) specific tasker that are AFI, AFMAN, AFH, DoDI, & DLM driven.

55	B	B3.2.4.1	B-8	...Provide M10 to AO for signature	Is the contractor required to conduct "in person" briefing of the M10 with the Accountable Officer	SSB16, B.3.2.4.1 - All supporting documentation with AO approval to adjust record balances are filed with the M10 and certified by the AO 100% of the time by the 10th of the month. "In person" briefing with the AO are provided only upon KTR request.
56	B	B3.4	B-11	The KTR shall obtain the Supply AO approval when corrections of inventory discrepancies require reverse posts, inventory adjustments	Is the contractor required to obtain AO approval on all inventory adjustments even if they meet automatic adjustment per DAFI 23-101?	No. AO approval on automatic adjustments is not required unless the adjustment is over $1,500. Currently, for any adjustment over $500 the KTR will research and try to resolve before pushing the automatic adjustment through.
57	G	G-TE-9	G-33	Tab G Fuels Management lists “2 Fuels Distribution System Operator” as well as “2 Fuels Operator” as key personnel required on the contract.	The position of “Fuels Operator” is not listed as a position in the CBA as well as not listed in the SCA as a position. Reading the minimum qualifications for the positions it seems an error was made where 1 of these positions should have been listed as the “Fuels Distribution Systems Mechanic”. This position is listed in both the CBA and SCA wage determinations. Will the government confirm that the Key positions for Tab G Fuels Management is accurate and not meant to include the “Fuels Distribution Systems Mechanic”?	The key positions listed in Tab G Fuels Management is correct and does not include the Fuels Distribution Systems Mechanic.
58	PWS	All Tabs		Attachment 1 Performance Work Statement, All Tab’s Reference hours of operations during Primary UTA.	Does the government have a frequency amount of how often the UTA activities take place? This is important information for the contractor to provide an accurate labor hour number for each Tab to account for the Saturday and Sunday work requirement.	The PWS - Attachment 1 Performance Work Statement dated 20230613, states in A5.2 Reservist Support and Access - Youngstown ARS conducts one (1) primary and (1) alternate UTA each Month.
59	PWS	Tab F	F-63	Attachment 1 Performance Work Statement, Tab F Real Property Maintenance Management, Pg F-63, “F5.3.2 Water Heaters Reserved in current Youngstown’s PWS”.	will the government confirm that the above reference means that Water Heaters are reserved in this current PWS, but the requirement was part of the previous contract? Or does this mean that water heaters are a part of this current PWS but reserved in the previous contract?	After Review of Attachment 1 Performance Work Statement dated 20230613, there is no reference to Page F-63.

Recommend offerors review the Youngstown Attachment 1 Performance Work Statement dated 20230613 and the technical library Attachments 10 and 11 for all Tab F PWS requirements. Water Heaters are not reserved in the previous contract or the new one.

60	Solicitation Section L	L3.3 Technical Volume Organization and Content Subfactor 2: Program Management Approach	12	Subject section states, (6) a cross-reference matrix which includes a description of subcontractor teaming arrangements or joint ventures that addresses organizational relationships and responsibility divisions between the prime contractor and subcontractor(s) as applicable.	As this section of the technial is limited to 10 pates will the government consider allowing contractors to provide the subject matrix as an attachment to the technical?	Please review the correct Attachment 18 Section L for this acquisition. The Subfactor 2: Program Management Approach page limit is 30.
61	PWS Tab F	F-TE-2	F-30	F-TE-2 Work Load Estimates are located in the Tab F portion of the Technical Library	In searching the Technical Library for the F-TE-2 Work Load Estimates we could not locate them. Will you please post the F-TE-2 Work Load Estimates	Please see Attachment_10_Tab_F___Tech_Lib_20230607__1_ for the F-TE-2 Work Load Data estimates. Also, additional Work Load Data estimates may be found in Attachment 11-Tab F - Tech Lib - CUI 20230602.
62	F5.3.2.3.4 Grease Traps	its missing from PWS	146	There is mention of F5.3.2.3.4 Grease Traps but its missing from PWS	Please clarify if this is indeed a requirment and if so will there be an Amendment to add it?	Grease trap monitoring and cleaning are the responsibility of the user, not the KTR. Grease trap locations have been removed from F-TE-6 and are not the responsibility of the KTR
63	Clarification of Question 21: G-TE-4d	Schedule Incidentals IT/ADPE/Copiers/Radios	G-24	There are no radios included in this list.	Will the radios be provided by the Government or is the Contractor expected to purchase them?	Twelve hand held radios, with 6 port multichargers are provided to the contractor by Youngstown's Communications Flight. These radios and chargers will be available to the incumbent contractor.
64	PWS F	F-TE-7. - Maps	F-56	F-TE-7 MAPS is located in the Tab F portion of the Technical Library	We see only the following map included with the solicitation documents, to include Tab F of the Technical Library: Attachment_11_F-TE-7-A-1a Cathodic Protection Systems 2 of 3 - CUI.pdf. Does the Government plan to issue others?	I just downloaded the file from SAM to make sure and all attachments (F-TE-6 spreadsheet, F-TE-7 "21 attachments", and Tab F Plans) are in the file, which they were. In SAM, go to Attachments/Links and "select" Download All Attachments/Links. Download Link "click here", Select the zip file and save. Once you open the pdf, three files will show on the left hand side. Double click each file to open attachments within.
65		Attachment 4, ITO Pricing Workbook & Solicitation Section B, CLIN Schedule		The Pricing Workbook contains fully burdened hourly rates for all five contract years plus the six month extension. However, Section B of the solicitation only has CLINs that correlate to the hourly rates (Time and Materials) in the base year and the 6 month extension (CLINs 0010 – 0014 and 5010 – 5014) while Option Years 1 – 4 only include FFP CLINs 001 – 009.	Please clarify how the contractor is reimbursed for time and material work during options 1 through 4 if there are no corresponding CLINs in the contract.	First, the only option CLINs on this contract are those associated with the 6 month extension . The period of performance for CLINs 0010 – 0014 is 60 months. The contractor is reimbursed for T&M work in years 2 - 5 by billing the appropriate labor rate for that year as identified and proposed on Attachment 4 YARS ITO pricing workbook. For example in year 2 the government will issue a task order with CLIN 0010-0014 on it. When the contractor does T&M work associated with one of those CLINs they will bill rates as identified in year 2's T&M pricing workbook. Time & Material CLINs will be funded annually. Each LOT will be a one year period.
66	Solicitation Section B	Schedule Notes	3 of 115	The first paragraph of this section states that the contract is now an Indefinite Delivery/Indefinite Quantity (IDIQ) non-commercial contract.	This statement seems contrary to the CLIN schedule that shows the contract being primarily FFP (CLINs X001 – X009) and Time-and-Material (CLINS 0010 – 0014 and 5010 – 5014). Please clarify how this contract is now IDIQ.	Correct this is an IDIQ contract with Fixed Price and Time-and-Material CLINS. IDIQ refers to the fact that the government will issue task orders as work is required.
67	Tab F	4.1		“Perform PM on the items listed in F-TE-6.” Definitions listed in F-TE-5 list the examples as RPS work.	Would the Government please explain their reasoning for moving most all of the work that was formerly under RPS to PM work? Examples include pavement sweeping, read meters, grease traps.	All items that require scheduled completion (mechanical room inspections), or preventive maintenance, have been moved into one Technical Exhibit for efficiency and to simplify requirement look-up.

&"Times New Roman,Bold"&14Youngstown Base Operations Support Services Question and Answer Sheet &"Times New Roman,Bold"&14FA664323R0005

Pre-Solicitation Questions

ITEM PWS TAB

TYPE OF SERVICE PARAGRAPH

ATTACHMENT	PAGE NUMBER	STATEMENT	QUESTION/COMMENT	AFRC RESPONSE	Youngstown Response
	1	Tab A	A-TE-1	A-23	The QCP shall be performed at no less than 97% each month. Any discrepancies (the 3%) will have to be corrected within seven (7) days.	Please clarify exactly what the 97% represents. Does it mean the contractor must complete 97% of inspections and deliverables established in the contractor's quality control plan each month? OR Does it mean the contractor must meet 97% of the SS requirements for each Tab?	The requirement is 100% per month. However, the Government acknowledges that there are unexpected anomalies and therefore has set the 97% minimum for the month. The Government provides a seven (7) day grace period to accomplish the remaining 3% discrepancy that has not been accomplished to meet the 100% requirement.
	2	Tab A	A2.1.3.3 Staffing Matrix.	A-2	The KTR manning matrix shall maintain each Tabs Key Personnel manning 100% of the time.	A2.1.3.3 says key personnel manning vacancies shall be filled in 60 days Having 100% metric for Key Personnel Manning conflicts with the SSA03. Please correct the Key Personnel Manning requirement to reflect the 60 day vacancy allowance in the SSA03.	No conflict in the verbiage. The KTR shall maintain 100% Key Personnel Staffing. Each Tab has a requirement for the KTR to appoint a primary and a designated alternate tab manager.
	3	Tab D	D-TE-2	D-14		Several Line items in the workload column have numbers of occurances that seem drastically different than the Estimated Monthly Averages. For example the PAX outgoing Workload column says ~80 per year, yet the monthly total is 67 per month (or 804 per year). Please clarify which total is correct for all line items where the Workload column total does not agree with the Monthly Average column.	See Attachment 1, Performance Work Statement, document dated 20230613, the Workload Estimates for Tab D Technical Exhibit, D-TE-2 were clarified and updated.
	4	Tab D	D-TE-2	D-16		There is no workload data for "After Hours Support (Arrival/Departure) (Annual)"D-TE-2 WORKLOAD ESTIMATES. Is this correct?	See Attachment 1, Performance Work Statement, document dated 20230613, the Workload Estimates for Tab D Technical Exhibit, D-TE-2, After Hours Support (Arrival/Departure) updated.
	7	Section L	Attachment 18		The offeror shall submit in the proposal PPQs on efforts that the offeror considers recent and relevant IAW the definitions in paragraph L4.3.1 thru L4.3.2 above	It appears that Past Perfromance Questionnaires are required to be submittied in our proposals. Most references prefer to send PPQs directly to the requesting contracting officer, and will not return a PPQ to the contractor for submission with the proposal. Request an option to submit PPQs directly to the Youngstown procuring Contracting Officer.		See the revised Attachment 18 - YARS Section L Proposal Instructions document dated 20230531 for change verbiage TO: "Past Performance Questionnaires should be sent directly to the Government Points of Contact listed in Section L1.4 on efforts that the offeror considers recent and relevant IAW the definitions in paragraph L4.3.1 thru L4.3.2 above, in demonstrating the offeror’s ability to perform the proposed effort. The offeror shall complete Section I, Contract Identification, on all PPQ submitted with the proposal. PPQs received will not be returned to the offeror for submission with their proposal."
	8	Base Exercise	A5.3	A-8	At times support will be required in any or all service areas during base exercises	In order to properly price this requirement, please provide the number of exercises per year, the duration and the number of personnel required?	See Attachment 1, Performance Work Statement, document dated 20230613, the Workload Estimates for each Tab (Tabs B, C, D) identifies the number of exercises and the expected length per contract. Review the updated Workload Estimates for each Tab (Tabs B, C, D) for example, B-TE-2 Workload Estimates, Individual Protective Equipment (IPE) Function, states "Exercise - mobility line 18 hr. ops; 5 supported per contract.
	9	Tab A	A3.2, L1.12 Quality Control Plan (QCP)	A3.2	A Quality Control Plan (QCP) will require a significant number of pages to include in offeror's proposals.	Will the Government make page allowances for the Quality Control Plan (QCP)? Alternatively, would the Government consider requesting the QCP during the Phase-In period?	No the Government will not make page allowances for the Quality Control Plan (QCP). See Attachment 1, Performance Work Statement, document dated 20230613, Technical Exhibit, A-TE-3 Data Deliveries, Item # A002 Quality Control Plan (QCP) for QCP submittal requirements.
	10	Section L	L1.12	4 of 24	The solicitation does not make any allowances for an Executive Summary.	Would the Government make page allowances for an Executive Summary?	No the Government will not make page allowances for an Executive Summary. There are no requirements in Section L for an Executive Summary, Offerors submit Executive Summaries at their own risk of exceeding the established page counts.
	11	Section L	L1.12	4 of 24	The solicitation allocates 5 pages for the Phase-In Approach.	Would the Government consider increasing the page allocation to 10 pages for the Phase-In Approach?	See the revised Attachment 18 - YARS Section L Proposal Instructions document dated 20230531 for changes to the page allocation.

File details come from the government source that posted it. Updated Aug 23, 2023.