Attachment 2 Task order 1 statement of work.docx

Statement of Work (SOW)

U.S. International Development Finance Corporation (DFC)

Project Title: Interior Plant Design, Lease, and Maintenance – Base Service, Task Order 1

1.0 GENERAL INFORMATION

The U.S. International Development Finance Corporation (DFC) is financing solutions to the most critical challenges facing today's developing world. Working with businesses, we mobilize private capital to invest in projects that create jobs and opportunities in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs. Launched in 2019, DFC helps to advance America's foreign policy by partnering with projects that create economic stability, protect sovereignty, and ensure transparency. DFC investments adhere to high U.S. business standards and respect the environment, human rights, and worker rights.

2.0 BACKGROUND

As the U.S. Government's development finance agency, the United States International Development Finance Corporation (DFC) mobilizes U.S. private capital to help solve critical development challenges while advancing U.S. foreign policy interests. DFC works with the U.S. private sector to help gain footholds in emerging markets, catalyzing revenues, jobs, and growth opportunities at home and abroad. DFC achieves its mission by providing investors with financing, loan guarantees, political risk insurance, support for private equity investment funds, and direct equity investments.

DFC’s Office of Administration (OA) manages the agency's facilities and assets and provides a wide range of support services, including procurement and contracting, physical security, emergency management, property management, records and administration, space renovation, supplies and office equipment management, transportation, mail distribution, and desktop publishing.

3.0 SCOPE

DFC’s OA requires a contractor to provide the design, lease, and maintenance of interior plants in DFC’s workspaces on the 6th, 7th, 9th, and 12th floors of DFC’s office located at 1100 New York Ave NW.

The contractor shall provide all labor, supplies, materials, and transportation necessary to ensure that interior plant maintenance services are performed at DFC in a manner that will maintain a healthy, pest- and disease-free, thriving, attractive, and professional appearance of interior plants.

4.0 REQUIREMENTS

The contractor shall provide services conforming to the following requirements:

4.1 Plant Design and Installation.

a. The contractor shall design the interior plant arrangements for DFC workspaces, considering factors such as space, light, color, temperature, and humidity, as well as plant type, size, shape, and color.

b. Upon approval of the contractor’s plant design proposal, the contractor shall install plants in DFC’s workspaces within five business days.

4.2 Plant Material.

a. All materials shall comply with the nursery stock standards described in (1) the “2014 American Standard for Nursery Stock,” ANSI Z60.1, and (2) the “Guide to Interior Landscape Specifications,” 5th edition or most recent, published by the Associated Landscape Construction of America. Services, schedules, and frequencies shall result in plants being maintained at g Foliage No. 1 grade, as described in the “Interior Plant Specifications” section of “The Guide to Specifications for Interior Landscaping,” current edition, published by the Professional Landcare Network.

b. All material shall be healthy and free of pests, disease, and injury.

c. Plant height shall be measured from the bottom of the growing container to the mean foliage top.

d. The root systems shall be well-developed and equally distributed throughout the pot. Roots shall not be pot-bound.

e. Quality: Plant materials used shall be high quality, whole, healthy, and vigorous.

f. All plants larger than 10'' pot size provided under this task order shall have been established in their growing containers for at least six months before installation.

g. Size: Plant sizes at the installation time shall conform to the specified sizes.

4.3 Plant Care.

The work includes, but is not limited to:

a. The contractor shall visit the DFC office at least once weekly to maintain the interior landscape plants in a healthy and pest- and disease-free condition.

b. Plant Care:

1. The contractor shall provide appropriate watering or misting to maintain plants in healthy, vigorous condition. Frequency is determined by plant species, location (exposure to sunlight), and any other specific environmental factors.

2. Foliage shall be cleaned as necessary to remove accumulated dust or debris. Certain species may need regular spraying or polishing.

3. During each site visit, any weeds, trash, or debris shall be removed from the containers. Clean outside of pots/containers of soil and debris as required.

4. Adjust, replenish, or change soil or moss in planters as needed to maintain a uniform, healthy appearance.

5. Remove dead, damaged, or inadequate foliage from plants.

6. Rotate plant location based on species light requirements and environment to ensure uniform growth and acceptable appearance.

7. Prune or trim plants as needed to encourage growth and a healthy appearance.

8. The containers shall be checked for damage, leaks, or flooding. The contracting officer’s representative (COR) shall be notified of any container damage, leaks, or flooding.

9. Apply fertilizer or other nutrients as required and adjust accordingly for flowering plant species. Plants shall be fertilized as necessary to maintain plant health.

10. The contractor shall properly dispose of any trash or plant debris.

11. Repot plants as required for optimum growth and appearance.

12. Depending on environmental and species-specific conditions, the contractor shall follow specific plant requirements or instructions.

13. The contractor will keep a comprehensive inventory list of all plants and their specific locations. If and when acquired, new plants will be added to the inventory list, and an updated inventory list will be provided to the COR within five business days.

4.4 Flowering Orchids.

a. All flowering orchids shall be healthy and mature with a full display of color.

b. Any orchids in unhealthy condition shall be changed with a healthy flower of the same kind at no additional cost to DFC within three business days.

c. Orchids shall be tall-stemmed orchids (three or more blooming flowers with a few buds that will open in time) and will be replaced monthly.

d. The vendor will provide advance notice of two business days before delivering orchids.

e. The vendor will not take away orchids that are to be replaced. These orchids will be put in the packaging sleeve and placed in workstation 12190.

f. As an alternative to flowering orchids, the contactor may propose monthly fresh flower arrangements. Any fresh flower arrangements shall include a vase. The contractor shall provide color examples of proposed flower arrangement options and the frequency of arrangements. The vendor shall suggest appropriate flowers and selections to stay fresh and live longer.

4.5 Pest and Disease Management.

a. Regular monitoring and inspection to determine the presence of any pests, diseases, or disorders.

b. Any detected pests or diseases shall be properly diagnosed, identified, and treated accordingly to ensure control of infestation or disease.

c. Any infected plant that requires pesticide treatment must be removed from the site, and a replacement plant must be installed within three business days.

4.6 New Plants and Plant Replacement.

a. At no additional cost, the contractor shall replace any plant that becomes thin, weak, overgrown, or has an unattractive or poor appearance, e.g., limited foliage, long internode, weak structure, poor color, etc., within three business days of identification. All replacements shall be made using the same plant species of similar size and age. If site conditions indicate the need to consider other plant species better suited to the site, the contractor shall provide the specific details of their recommendation to the COR for consideration.

b. Replacement plants shall be appropriately acclimated to an indoor environment before re-installation.

c. Replacement plants shall be of high quality and shall be disease- and insect-free.

d. When notified that plants are wilted, diseased, or unacceptable, the vendor will arrange to replace them within three business days.

4.7 General Requirements.

a. All plants and other products and materials to be supplied by the contractor under this task order shall be subject to inspection and approval by the agency prior to their installation. Such inspection may be made at the contractor's facilities, DFC location, or other location(s) as determined by DFC.

b. The project officer will work with the COR to arrange for the contractor’s regularly scheduled office access for routine maintenance services. After each visit, the contractor shall ensure that all areas are clean and free of maintenance debris, water, etc.

c. The contractor should not appear unannounced for inspections, replacements, or maintenance. Contact the COR with the date/time for the visit. The contractor must check in with lobby guards.

4.8 Staffing.

a. All work covered by this task order shall be performed by trained personnel in accordance with the highest levels of accepted horticultural practices.

b. Trained landscape maintenance technicians must have at least three years of experience caring for interior plants.

5.0 DELIVERABLES

The contractor shall provide the following deliverables:

a. As approved by the COR, weekly maintenance will be conducted during normal business hours (9:00 a.m. – 5:00 p.m.), Monday – Friday. Should the DFC office be closed on the scheduled maintenance day, the contractor will provide services on the next business day.

b. The contractor shall coordinate all plant delivery and installation activities with the COR and shall inform the COR at least two business days before the commencement of work at the premises.

c. All transport of plants shall be via enclosed and environmentally controlled vehicles by personnel experienced in handling live plants. The contractor is responsible for protecting plants from adverse environmental conditions during all delivery and installation phases.

d. During delivery and installation, the contractor shall coordinate activities so as not to interfere with the work of others and leave work areas clean of litter and debris.

e. During installation, maintenance, removal, or placement of interior plants, the contractor shall take steps to protect the flooring. The contractor shall be responsible for the repair/replacement of any flooring damaged by the contractor during the performance of this task order.

f. Reporting – Following each weekly visit, before leaving the premises, the contractor shall leave a signed and dated notice in writing with the COR stating the conditions found to exist during that day’s visit and treatment rendered. The contractor shall document any rooms inaccessible during the scheduled visit.

6.0 TRAVEL

Non-Applicable.

7.0 PLACE OF PERFORMANCE

The place of performance will be the DFC office located at:

1100 New York Ave NW Washington, D.C. 20527

8.0 HOURS OF OPERATION

DFC standard hours of operation:

Monday - Friday, 9:00 a.m. – 5:00 p.m. Eastern time.

9.0 PERIOD OF PERFORMANCE (POP)

The period of performance shall be five years, including a base period of one year and four, one-year option periods.

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