Attachment 2 - Statement of Work (SOW).pdf

PR #: 20195PR240000036

STATEMENT OF WORK Version 2 4/17/2024

LAST UPDATED: 06/18/2024 PAGE 1/10

STATEMENT OF WORK (SOW)

FOR

Air Station Astoria Contract Boat

1.0 GENERAL

The contractor will be responsible for providing all necessary management, supervision, personnel, labor, materials, fuel, and equipment necessary for the vessel(s) to support helicopter hoisting with Air Station Astoria. For the purposes of the Statement of Work, the evolution type discussed will be performance requirements necessary to support helicopter hoisting operations.

1.1 BACKGROUND

The Department of Homeland Security, United States Coast Guard (USCG), and Air Station Astoria located in Warrenton, Oregon, have a requirement for training vessel support services. The USCGT Shore Infrastructure Logistics Center (SILC) is acquiring vessel or vessels to support the Aviation Training Program at USCG Air Station Astoria. USCG Air Station Astoria’s mission is to maintain aircrew proficiency by conducting helicopter hoists of equipment to and from underway vessels, helicopter delivery and recovery of rescue swimmers, and aerial delivery of dewatering pumps and other equipment to the water. These skill sets require both initial and proficiency training for Coast Guard pilots and aircrews. Historically, this requirement was fulfilled using Coast Guard small boats and patrol boats.

The U.S. Coast Guard’s increased operational commitments have reduced the availability of Coast Guard small boats and crews to provide support for the required aviation training.

1.2 SCOPE

The Contractor will be responsible for providing all necessary management, supervision, personnel, labor, materials, fuel, and equipment necessary for the vessel(s) to support helicopter hoisting and aircraft crew rescue support for Air Station Astoria and/or other aircraft operated by the U.S federal and state governments.

1.3 OBJECTIVE

Air Station Astoria’s requirement is to maintain aircrew proficiency by conducting helicopter hoists of equipment and personnel to and from underway and dead-in-water (DIW) vessels, helicopter delivery and recovery of rescue swimmers, and aerial delivery of dewatering pumps and other equipment to the water by rotary wing aircraft. These skill sets require both initial and proficiency training for Coast Guard pilots and aircrew. Air Station Astoria requires the Contractor to provide a hoisting platform which is capable of having rescue devices, dewatering pumps, and personnel lowered to the fantail of the vessel while both underway and DIW.

1.4 APPLICABLE DOCUMENTS. In each of the publications referred to herein, consider the advisory provisions to be mandatory, as though the word, “shall” had been substituted for “should” wherever it appears. Interpret references in these publications to the authority having jurisdiction, or work of similar meaning, to mean the Contracting Officer.

1.4.1 Compliance Documents The below list of applicable documents is supplied to assist contractors in determining pertinent regulations and shall not be considered all-inclusive.

Title Description 46 CFR 175-187 Small Passenger Vessels file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

LAST UPDATED: 06/18/2024 PAGE 2/10

42 U.S.C. Section 6901 Resources Conservation and Recovery Act, 42 U.S.C., Section 6901 et seq (R CRA)

33 CFR 154 Control of Pollution by Oil and Hazardous Substances, Discharge Removal

N/A The Water Quality Improvement Act of 1974 N/A The Occupational Safety and Health Act (OSHA) CERCLA of 1980 Comprehensive Environmental Response, Compensation, and Liability

Act (CERCLA) of 1980) SARA of 1986 Superfund Amendments and Reauthorization Act (SARA) of 1986

1.4.2 Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 HELICOPTER HOISTING AND RECOVERY TRAINING VESSEL DESCRIPTION. The Contracted training vessel for helicopter hoisting and recovery training shall have the following characteristics:

2.1.1 Have an overall length no less than 38 feet and no more than 154 feet.

2.1.2 Have a beam of no less than 11 feet and no greater than 26.6 feet.

2.1.3 Have a gross vessel weight of at least 10 tons.

2.1.4 Have a minimum draft of 4.0 feet. (An extremely shallow draft vessel is undesirable due to drift characteristics when subjected to rotor downwash.)

2.1.5 Have no permanent structures protruding higher than 25 feet above the water line which cannot be quickly stowed (e.g. antennas, rigging).

Title Description Location

COMDTINST

M3710.1 (series)

USCG Air Operations Manual

COAST GUARD AIR OPERATIONS MANUAL,

COMDTINST M3710.1I (defense.gov)

TTP 3-91.26 Helicopter Hoisting for Non-Flight Deck Vessels Tactics, Techniques, and Procedures (TTP)

Furnished upon award

BCH16114.1

(series)

USCG Boat Crew Handbook – Boat Operations

Furnished upon award https://media.defense.gov/2021/Mar/30/2002610899/-1/-1/0/CIM_3710_1I.PDF https://media.defense.gov/2021/Mar/30/2002610899/-1/-1/0/CIM_3710_1I.PDF

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2.1.6 Have a minimum deck area on the aft (fantail) portion of the vessel to allow two crewmembers to safely conduct training/hoisting operations with equipment/personnel lowered from the helicopter. Deck area must be free of obstructions and be visible by the vessel operator.

2.1.7 Be capable of maintaining of heading of +/- 10 degrees at a speed of between 5-10 knots for a period of 1 hour while operating under a large helicopter producing significant rotor downwash in varying sea states and winds.

2.1.8 Be capable of operating underway without propulsion or “DIW” for periods up to 30 minutes at a time while operating under a large helicopter producing significant rotor downwash in varying sea states and winds.

2.1.9 Be capable of maintaining at least 10 knots transit speed for a minimum of 3 hours without refueling.

2.1.10 Be capable of recovering up to eight (08) people from the water and transporting them to a pier, dock, or moorage.

2.1.11 Be capable of recovering from the water and transporting to a pier, dock, or moorage any floating rescue equipment dropped or lowered from aircraft to include but not limited to dewatering pump cans, life rafts, rescue training mannequins, rescue baskets, litters, datum marker buoys, or any related equipment less than 300 pounds.

2.2 TASK ONE. Underway Hoisting

The contractor shall receive rescue devices or personnel lowered to the fantail of the vessel from a helicopter overhead while making way at 10 knots. The devices will be lowered either directly onto the fantail or with a trail line. A bow hoisting area is optional.

2.3 TASK TWO. DIW Hoisting

The contractor shall receive rescue devices or personnel lowered to the fantail of the vessel from a helicopter overhead while DIW. The devices will be lowered either directly onto the fantail or with a trail line.

2.4 TASK THREE. Swimmer Operations

The contractor shall act as a cover/safety asset while a helicopter is conducting persons in the water operations. The contractor shall keep visual contact with the training operations, and be ready to recover some or all of the helicopter crew from the water in the event of a crash or left swimmer.

2.5 TASK THREE. Approaches to the water

The contractor shall act as a cover asset while a helicopter is conducting approaches to the water, they shall keep visual contact with the training operations and be ready to recover some or all of the helicopter crew from the water in the event of a crash.

2.6 VESSEL EQUIPMENT. The vessel shall have, at a minimum, all equipment required by law including a fathometer, radar, VHF-FM multiple frequency capable 2-way marine radio with specified frequencies/channels (13, 16, 21, 22, 23, 81, 83) and minimum ranges (20 NM), a cellular phone for secondary communications to the Air Station Sitka’s Operations Center, GPS, and a long-distance high-beam search light (fixed or hand-held). A radio headset or other equipment/technique is required to demonstrate that the operator can understand radio

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communications between the training boat and helicopter while a helicopter is directly overhead the vessel. In air temperatures between -2 degrees C to 0 degrees C (28 degrees F to 32 degrees F), the crew must be able to operate for 30 minutes then receive 15 minutes of “warm up” in the heated cabin before resuming training exercises.

2.7 VESSEL RESPONSIBILITY AND ACCOUNTABILITY. The Contractor shall retain full responsibility and accountability for the vessel(s) during non-contract hours and shall provide all vessel maintenance. The Contractor shall assume full responsibility and accountability for the vessel(s) during contract hours, including preparation, fueling, and cleanup time. The Contractor shall be responsible for any repairs caused by negligence or abuse of Contractor employees or employees of Subcontractors. The Contractor shall maintain all mandatory Federal and State licenses, permits, and insurance applicable to the Contractor’s business. The vessel(s) shall be documented by the U.S. Coast Guard National Vessel Documentation Center.

2.8 SAFETY. The vessel shall be outfitted with a Contractor-furnished first aid kit, and approved Type III personal flotation devices for crew and passengers. Survival suits shall be provided by the Contractor as needed for crew members allowing them to operate on the weather deck/under rotor downwash in cold temperatures. The Contractor shall provide helmets, goggles, and hearing/ear protection for use by crew members during helicopter hoisting operations. Anticipate that static electricity charge from the helicopter will be encountered. The vessel shall demonstrate the means to dissipate electrical charge through a grounding wand to the water or to the vessel. The Contractor shall operate and maintain the vessel, as well as all equipment and systems, in accordance with the original equipment manufacturer’s technical manuals and specifications, U.S. Coast Guard regulations, and any applicable federal, state, and local regulations. The Contractor shall instruct the Government of any hazards or unsafe conditions as they embark or disembark the vessel(s). The Contractor shall report all incidents in which there is any injury to personnel or damage to Government’s property to the Government Representative and Contracting Officer within two (02) hours of any incident.

2.9 REQUIRED DOCKING/MOORING. The Contractor will be responsible for providing docking/mooring facilities for their vessel(s). The vessel shall be located within a one-hour transit time from the geographical area of operation, see paragraph 2.12, Area of Operations.

2.10 SCHEDULING OPERATIONS

The flight schedule of a unit the size of Air Station Astoria is dynamic and specific flights cannot be forecast more than one to two days in advance. Therefore, scheduling operations with the Contractor will consist of a two-step process. First, a government representative will publish a monthly schedule of dates and general times (e.g., AM, PM, Night) that the Government anticipates conducting operations with the Contractor. This monthly schedule shall not be construed as the Government firmly scheduling operations with the Contractor; the monthly schedule is for planning purposes only. The second step of the process will consist of a government representative emailing the Contractor with dates and specific on-scene times (e.g., 0830, 1330) that helicopters will operate with the Contractor. Schedules will always use local time in Astoria, OR (Pacfic Standard Time (PST) or Pacfic Daylight Time (PDT) when it applies). Upon receipt of the email indicating the scheduled time for the training event, the Contractor will reply confirming receipt of the transmission. These emails will serve as affirmative proof of scheduled operations for billing in the event of cancellations. Typically, the Contractor will be required to provide services five days per week; however, the Contractor shall be available for operations Sunday through Saturday (7 days per week) from 8:00AM to 1:00AM. Operations will typically be conducted for periods of 1 hour to 6 hours in duration, and may be scheduled multiple times per day (e.g., a morning block and a night block on the same day). However, operations shall not exceed 12 hours in any 24-hour period. The Contractor is responsible for advising the Government when the operations are approaching the maximum 12-hour operational period inclusive of transit time to and from the operational area. There

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may be weeks where higher than average or lower than average underway time may be requested due to other operational/training commitments. The Contractor may be notified of these situations when possible.

2.11 PRIOR TO OPERATIONS Prior to departing the dock for any training event, the Contractor shall contact the Air Station Astoria Senior Duty Officer (SDO), the Air Station Astoria scheduling point of contact or the USCG Sector Columbia River Operations Center one hour prior and confirm that the training event is still scheduled. There will instances when unforeseen circumstances (e.g. adverse weather, unforecasted maintenance) will warrant schedule adjustments with short notice. In these case, the Air Station will contact the Contractor with as much notice as possible to adjust the schedule. The Contractor is required to be at the operational site within 10 minutes of the prescribed scheduled time.

Being at the operational site and ready to support training operations is considered “On Scene”. The contractor shall be responsible for ensuring the boat crew has a minimum of 10 hours rest measured from the final mooring time of the previous day to the first time the vessel gets underway for the current day.

2.12 AREA OF OPERATIONS The area of operations shall encompass a 10 nautical mile radius from the contracted vessel(s) homeport on the Federally Navigable waters of the Columbia River and 7 nautical miles seaward of COLGRES demarcation line if deemed necessary for Air Station training.

2.13 OPERATIONAL LOG The contractor shall maintain a log of all operations, which include dates, locations, times, duration and type of evolutions being performed. The log shall be sent to the Government Representative withing within 3 days of the previous operational month’s end.

2.14 WEATHER CRITERIA The vessel and crew must be capable of meeting all contract specifications in weather conditions withing the limits stated herein. The minimum weather for completing the scheduled operations shall be 500-2 (cloud ceilings greater than 500’ with a minimum of 2 statute miles of visibility), unless evaluated and waived by the Astoria Operations Officer. Winds shall not exceed 40 knots sustained. The contract vessel must be capable of completing training requirements in sea states of up to 6 feet. The minimum temperature training limit for boat hoisting is 28° F/-2° C, which is able to be waived at the Contractor’s discretion. The Contractor may cancel/limit the extent of training if safety is adversely impacted in temperatures above this limit or other environmental factors exist. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

2.15 FUNCTION/TASK The contractor shall support training operations for the hoisting and/or deployment of equipment from government aircraft. These objects may be delivered directly to the contract vessel or dropped into the water for retrieval. The contractor shall also serve as an on scene search and rescue asset during helicopter rescue swimmer deployment evolutions and helicopter approaches to the water. The training to be conducted will be for both initial training for new aviators/aircrew, as well as proficiency training for experienced aviators/aircrew.

2.16 COMMUNICATION PROCEDURES The government shall provide/assign VHF communication frequencies for contractor use. The contractor shall provide a cellular phone on board for secondary communications with the Air Station Operations Center.

2.17 COMMUNICATION DURING OPERATIONS The contractor shall ensure that the vessel contacts an appropriate Coast Guard communication facility at intervals not to exceed 30 minutes while engaged in aviation training services.

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2.18 PRE-AWARD INSPECTION AND EVALUATION A successful quote by a potential contractor will require an inspection and underway/on-scene evaluation of performance characteristics to ensure that the vessel meets the requirements indicated in this Statement of Work. Contractors shall anticipate background checks of personnel operating the vessel. Additionally, personnel operating the vessel will be encouraged not to discuss specifics of Coast Guard training characteristics or training performance with personnel outside the government.

2.19 CANCELLATION POLICY Operations, maintenance, or other issues could force cancellations of previously scheduled training events. In the event that a cancellation is anticipated with greater than 24 hours prior to the scheduled time and notice is given to the contractor, no cost will be incurred by the Coast Guard for that mission. If cancellation occurs due to operations and/or maintenance conflicts with less than 24 hours from the previously agreed upon start time of a training event, the Coast Guard agrees to pay 50% of the cost of the initial one hour training event which is cancelled. If the cancellation is due to weather, no cost will be incurred by the government provided notice is given 12 hours or more prior to the scheduled training event. If cancellation due to weather is received with less than 12 hours prior to the scheduled training event, the Coast Guard agrees to pay 50% of the cost of the initial one hour training event. The Air Station Flight Schedules Officer, Senior Duty Officer or Pilot scheduled for the training event will communicate the cancellation via email and/or cell phone, to the point of contacts provided by the contractor. If no answer or reply is received when an attempt is made, voice mail or email shall suffice for informing contractor of cancellation. If the Air Station ends a training event prior to the scheduled end time, the Coast Guard will pay the Contractor for a minimum of two hours.

3.0 DELIVERABLES The Contractor shall consider items in BOLD as having mandatory due dates.

Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW.

ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

1 2.8 Incident Report following a reportable incident

Within 2 hours of the incident

Two, Contracting Officer and Government

Representative

2 2.13 Operational Log 3 business days after the operational period

One, Government

Representative

3 4.2 Name(s), telephone number and address of the point of contact

Provide initial list with quote

Two, Contracting Officer and Government

Representative

4 2.7 and 5.4 Certification of Insurance as required by FAR 52.228- 5 and HSAR 3052.228-70

5 days after award of the contract and upon renewal

One, Contracting Officer

5 5.4 Liability Insurance 5 days after award of the contract and upon renewal

One, Contracting Officer

6 5.3 Background Investigations Before Placement of Employee

One, Contracting Officer

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ITEM SOW

REFERENCE DELIVERABLE / EVENT DUE BY

DISTRIBUTION

7 4.3 and 4.3.1 Licenses and Permits With quote and upon renewal or before placement of employee

8 n/a Contract Discrepancy Report Form

Within three (3) days after receipt of form

4.0 CONTRACTOR PERSONNEL

4.1 QUALIFIED PERSONNEL The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. All contractor personnel are required to be U.S. citizens or legal residents of the United States, at least 18 years old, and able to read, write, and speak English fluently.

4.2 CONTINUITY OF SUPPORT The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The contractor shall provide a point of contact that shall be available to discuss work performed under this contract during the normal working day (8:00 AM to 4:00 PM local time) and during periods of underway time. The point of contact shall be able to read, write, and speak English fluently. The name(s), telephone numbers and address of the point of contact shall be provided to the Contracting Officer and COR with the proposal.

4.3 CREW Minimum vessel crew shall consist of a Master/Captain and two deckhands.

The crew shall be currently trained in rescue techniques and water survival. Each of the crew members shall be capable of operating and maneuvering the vessel during helicopter hoist operations and for aerial delivery equipment pickup as well as any required rescue operations. The training vessel shall also be able to accommodate one Coast Guard member during certain designated training situations. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer Representative no less than 15 business days in advance, All substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer Representative. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer Representative (COR). The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

4.3.1 Master/Captain The captain shall be licensed by the Coast Guard to operate uninspected passengers vessels as defined in 46 U.S.C. 2101 (42) Upon Near Coastal Waters Not More Than 100 Miles Offshore, at a minimum, for the size of the vessel being operated, including the carriage of six passengers, and shall be qualified in CPR.

4.3.2 Deckhands The deckhands shall be knowledgeable in shipboard operations, rigging for helicopter operations, recovery of dropped gear, and deck seamanship. Training in procedures for helicopter operations will be provided by the Coast Guard.

4.4 ORIENTATION & TRAINING The government shall provide an orientation brief and initial training for key contract personnel no later than 1 week prior to the contract start date. The orientation and trainings will include at a minimum safe boating practices, vessel hoisting operations, rescue swimmer operations, and dewatering pump delivery operations, etc. This orientation and training shall take place annually throughout the contract, and shall be given to any replacement personnel as coordinated by the Contract Officer Representative.

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5 OTHER APPLICABLE CONDITIONS

5.3 SECURITY Only employees with an affirmative background investigation, certified by the contractor, shall be employed under this contract. An affirmative background investigation must be documented and provided to the Contracting Officer before placement of any personnel. At a minimum, background investigations shall include: a criminal investigation, including convictions of domestic violence, child abuse and drug offenses. Contractor shall not employ any employees under this contract who have been convicted of a felony, a General Courts Martial conviction, discharges from the Armed Forces with “Other Than Honorable Conditions Discharge,” or adjudicated mentally incompetent. All employees must be U.S. citizens or resident aliens with work permits.

with “Other Than Honorable Conditions Discharge,” or adjudicated mentally incompetent. All employees must be U.S. citizens or resident aliens with work permits.

Affirmative Background Investigation Documentation: The contractor shall require each employee to complete and sign a SF-85, “Questionnaire for Non-Sensitive Positions and Authorization for Release of Information: (online at http://www.opm.gov/forms/pdf_fill/SF85.pdf). The contractor shall forward a completed copy of the SF-85 along with an affirmative background investigation statement described below for each employee. Background investigations shall be at the contractor’s expense. Only viable resources shall be used to conduct background investigations, e.g.: National law Enforcement Telecommunications System (NLETS); Federal, State and Local criminal justice investigation services;

Department of Motor Vehicles; Federal and State Departments of Justice, etc. If background investigations are to be conducted as part of the State-licensing program, certification must include the results of the investigation and the areas considered in the background investigation. Upon conclusion of an affirmative background investigation, the contractor shall certify in writing which resources were used to conduct the investigation and the employee meets all the requirements of this paragraph.

background investigations are to be conducted as part of the State-licensing program, certification must include the results of the investigation and the areas considered in the background investigation. Upon conclusion of an affirmative background investigation, the contractor shall certify in writing which resources were used to conduct the investigation and the employee meets all the requirements of this paragraph.

background investigations are to be conducted as part of the State-licensing program, certification must include the results of the investigation and the areas considered in the background investigation. Upon conclusion of an affirmative background investigation, the contractor shall certify in writing which resources were used to conduct the investigation and the employee meets all the requirements of this paragraph.

The requirements office anticipates the following:

Check Applicable Box

Tier Investigation

Risk Form

1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

5.4 LIABILITY INSURANCE The contractor is responsible for ensuring they have adequate liability insurance coverage under FAR provisions 28.306. In addition, the contractor shall provide proof of third party liability insurance that covers up to a minimum of $1,000,000.00 in personal injuries and property damages. This insurance shall be provided with the contractor’s proposal.

http://www.opm.gov/forms/pdf_fill/SF85.pdf

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5.5 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period September 23, 2024 through September 22, 2025 Option Period One September 23, 2025 through September 22, 2026 Option Period Two September 23, 2026 through September 22, 2027

5.6 TRAVEL Contractor travel shall not be required for this requirement.

5.7 POST AWARD CONFERENCE The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at CG Base Astoria or via teleconference.

5.8 PROGRESS REPORTS The contractor will provide monthly operational logs which will be used to verify the contractor’s timely arrival on station. If the contractor fails to meet the scheduled training events or is unable to complete the training activity, the frequency of not fulfilling the scheduled requirements may be the basis for a deduction in the charter hire.

5.9 GENERAL REPORT REQUIREMENTS The Contractor shall provide all written reports in paper or electronic format with read/write capability using applications that are compatible with DHS workstations (DoD 365 and Microsoft Office Applications).

6.0 GOVERNMENT FURNISHED RESOURCES The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED PROPERTY The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in the SOW

8.0 GOVERNMENT ACCEPTANCE PERIOD The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 The COR will have 15 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

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9.0 ORAL MODIFICATION. No oral statements of any person other than the Contracting Officer shall, in any manner or degree, modify or otherwise affect the terms of this contract.