Attachment 2 - Statement of Work (SOW).docx

Statement of Work (SOW) Ira C. Eaker Center for Leadership Development 525 Chennault Cir. Maxwell AFB, AL. 36112 Inspect, Maintain and Replace the Continuous Infectious Microbial Reduction (CIMR) units in Building 1429

1. Scope of Work - The purpose of this Statement of Work (SOW) is to outline the requirements for the replacement of the Continuous Infectious Microbial Reduction (CIMR) units in Building 1429, located on Maxwell AFB, Alabama. This contract aims to ensure the optimal functionality, safety, and efficiency of the building's HVAC (Heating, Ventilation and Air Conditioning) systems. The Contractor shall provide all necessary labor, materials, equipment, and supervision to perform the following tasks:

1.1. Replacement

1.1.1. Replace any/all CIMR units identified during the inspection as being beyond repair.

1.1.2. Ensure that all replacement units are of equivalent or superior quality to the existing units.

2. Properly dispose of all removed units and materials in accordance with local regulations and environmental standards.

3. Performance Standards

3.1. All work must comply with applicable federal, state, and local regulations.

3.2. The Contractor must follow industry best practices and standards.

3.3. The Contractor must use only certified and trained personnel for all tasks.

3.4. All replacement units must carry a minimum warranty of 5 years.

4. Milestones

4.1. Replacement Completion: Due within 60 days of the contract award.

5.

6. The Government will perform quality assurance inspections to ensure compliance with the SOW. The Contractor must correct any deficiencies identified during these inspections at no additional cost to the Government. before the contractor can submit an invoice for payment.

7. General Information

7.1. Place of Performance: Work will be performed on Maxwell AFB, AL. in building 1429.

7.2. Contract Team Lead: The contractor shall provide the Contracting Officer (CO), 42 CONS, with name of the contract team lead in writing upon contract award. This individual will have full authority to interface with the government representative or CO on all contract matters relating to the contract.

7.3. Point of Contact (POC): The contracted employee shall notify the head of the company to handle inclement weather notifications, base closures, emergencies, and timecards.

7.4. Contractor Personnel: The contractor shall be responsible for employing technically qualified personnel to perform the services required by this contract.

7.5. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract requirements.

7.6. The government reserves the right, during the life of the contract, to request work histories on any contractor personnel for performing the contemplated functions of the respected labor categories in an efficient, reliable professional manner.

7.7. Hours of Operations: The normal hours of operation for this support on Maxwell- Gunter AFB are 0730 to 1630, Monday through Friday

7.8. Contract leadership must coordinate all work hour deviations, to include but not limited to leave, with the COR or designated representative before executing.

7.9. Recognized Holidays/Base Closure: Federally recognized holidays: New Year’s Day, Labor Day, MLK Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day, Juneteenth, and Christmas Day. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

7.10. In the case of Air Education and Training Command (AETC) FAMILY DAYS and INSTALLATION DOWN DAYS, the contractor may be given the opportunity to work at the contractor facilities or at alternate work site depending on mission need and COR approval. Not all classes cease on AETC Family Days.

7.11. If the base closes due to inclement weather, the contractor will be released with the general population of the base as authorized and directed by the 42 ABW Commander. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television, radio stations and commander’s channel.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES (ON-SITE)

8.1. The government will provide office supplies/equipment, telephone, and internet service for official business, electricity, waste collection, facility maintenance, insect and rodent control, grounds maintenance, police, fire, and rescue services. The government will also provide emergency medical transportation, if required. The contractor shall reimburse the government for the cost of these medical services at current rates of reimbursement.

8.2. Telephone Communications Security Monitoring: All communications with DOD organizations are subject to Communications Security (COMSEC) review. Contractor personnel will be aware telephone communications are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or termination at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to or receive a call from an USAF organization, they are subject to COMSEC procedures. It is the contractor’s responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

8.3. Property Damage. The contractor must take all precautions to avoid damage to Government property or equipment. Any damage to Government property or equipment by the contractor must be repaired by the contractor to its original state or better condition at no additional expense to the Government. Prior to beginning work, the Contractor must conduct a walk through and inspection of the site and facility with the COR and note the existing conditions and any damage. The inspection must include all areas affected by the performance of work under this contract. Existing damage or defects must be noted and will be the basis for determination of damages caused by the Contractor’s operations. Failure of the contractor to perform this inspection indicates that all areas are free of damage and defects.

9. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY No CAC REQUIRED

9.1. Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

9.1.1. Name, address, and telephone number of contractor representatives.

9.1.2. The contract number and contracting agency.

9.1.3. The location(s) of service performance and future performance, if known.

9.1.4. The date service performance begins.

9.1.5. Any change to information previously provided under this paragraph.

9.2. Installation Access Requirements: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

9.2.1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

9.2.2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

9.2.3. During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

9.2.4. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

9.2.5. Failure to comply with these requirements may result in withholding of final payment.

9.2.6. Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

9.3. Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information, or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

9.4. Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

9.5. Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

9.6. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

9.7. Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

9.8. Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

9.9. Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

9.9.1. Switchblade knives or knives with any type of automatic blade release.

9.9.2. An incendiary/explosive weapon (e.g., grenades, flash bangs).

9.9.3. Fireworks

9.9.4. Homemade mortars, aka "tennis ball launchers" or similar devices.