Attachment 2 Statement of Work Replace Install Steam Generators Lee County HCC.pdf

LEE COUNTY HEALTHCARE CENTER

STEAM GENERATOR INSTALLATION FOR SPS

SUPPORT

1. INTRODUCTION:

A. This document contains information for the minimal submission and execution requirements for the Replacement Services of Steam generator equipment. The awarded contractor shall provide the equipment install as outlined in this Scope of Work (SOW) document. Services shall be provided for the LEE COUNTY VA HEALTHCARE CENTER, located at 2489 Diplomat Parkway East Cape Coral FL. 33909

B. This document is the start of In-Kind replacement of three steam generators system needed to support SPS operations at LCHCC.

C. This Scope of Work defines the work activities broken down with deliverables and timelines the contractor will be held responsible to perform. The contractor will be held responsible for performing each requirement in this document and its references, whether or not such requirements are addressed in the contractor’s proposal or taken into account by the contractor in calculating the proposed cost. The contractor’s failure to submit a price for a requirement in the SOW or to address such requirement in its proposal will not relieve the contractor of their obligation to perform such requirement, and the contractor will not be entitled to any additional compensation from the VA for such requirement.

2. SCOPE OF WORK

A. Installation Overview: The scope of this SOW is the Repair by Replacement of the 3 steam generators and associated steam piping needed to support SPS operations at LCHCC.

B. The contractor shall provide all required material, labor and equipment necessary to install Government furnished equipment (Steam generators) provided under this contract. To include but not limited to all piping, shut-off valves to isolate systems, electrical conduit, electrical wiring, piping supports, pipe insulation, backflow preventers, steam traps, pressure relief valves, fire proofing of all penetrations, and associated installation processes required for the compliant installation of the equipment.

C. Installation shall be in accordance with manufacturer’s instructions, including VA design requirements and all code requirements. In the event of conflict between these requirements the more stringent requirement shall prevail. Installation shall be such that components of the system can be isolated to allow for the maintenance while other systems are operational.

D. The contractor shall remove the current Steam generators currently located in 2B198A and replace them with the furnished steam generators located on-site. The contractor shall install one Auto Blow down Separator tank into room 2B198A, which is located on site. The Auto Blow down tank shall be installed in accordance with applicable regulation and VA Building codes. The contractor will install all necessary supporting equipment and hardware in accordance with applicable guidelines.

E. The contractor shall install manufactures recommended Stainless Steel Piping and components from the government furnished Steam Generators located in 2B198A to the following existing systems located on the second floor of LCHCC.

These include:

2, Ea. EE # 87623 and 87624 Steris Reliance Synergy washer/ decontamination unit in SPS

3, ea. EE # 85892 Steris Amsco 400 series steam sterilizer (flash sterilizer in the OR core)

1, ea. EE # 87563 and 87564 Steris Amsco Century V steam sterilizer in SPS

F. The contractor will remove existing steam system to include generators, piping and components. All material removed from the building will be disposed of by the contractor in accordance with local regulatory guidelines.

G. Within 7 days of award the contractor will provide the Government a detailed phased installation plan in which SPS will not be affected during the removal of existing steam generator and installation of new generators to include the installation of new piping and the removal of existing piping.

H. Contractor shall conduct a review of piping installation shop drawings, in compliance with the manufacturer’s recommended installation for safe operations.

I. The contractor will conduct Start-up and operational Testing services for all systems.

a. Perform tests as recommended by product manufacturer and listed standards and under actual or simulated operating conditions and prove full compliance with design and specified requirements. Tests of the various items of equipment shall be performed simultaneously with the system of which each item is an integral part.

b. When any defects are detected, correct defects and repeat test at no additional cost or time to the government.

c. Certification documentation shall be provided to COR prior to submitting the request for final inspection. The documentation shall include all test results, the names of individuals performing work for the testing agency on this installation, detailed procedures followed for all tests, and provide documentation/certification that all results of tests were within limits specified. Test results shall contain written sequence of test procedure with written test results annotated at each step along with the expected outcome or setpoint. The results shall include all readings, including but not limited to data on device (make, model and performance characteristics), normal pressures, switch ranges, trip points, amp readings, and calibration data to include equipment serial numbers or individual identifications, etc.

j. The contractor shall provide training to VA personnel on preventive maintenance and servicing of newly installed equipment.

k. The contractor will provide a project manager for the project oversite for safety, quality control, management of employee’s and subcontractors and to coordinate with the COR and facility Engineer for all scheduled shutdowns and to coordinate any issues that may affect the Healthcare center.

L. The contractor will be responsible for field verifying and locating all conduit, piping, electrical distribution, water distribution supplies and returns, steam supplies and returns currently supplying the existing steam generators for use on the new required installation of VA supplied equipment for steam generation, specifications, and manufacturers recommended installations as defined in the request for quote.

3. Government Provided Material

3 ea. ES 180 Steam Boiler with Feedwater Pump 180KW 1 ea. 530958 Separator Tank, Auto Blowdown, for ES-60/72/100/Separator Tank, Auto Blowdown, for ES-60/72/100/135 3 ea. Boiler Control and Safety Device (CSD-1) for ES 30-l 80KW 3 ea. 480V3PH Disconnects

4. GENERAL REQUIREMENTS:

(All highlighted elements are consistent with common work practice, site awareness, and space/utility/workmanship conditions)

A. SITE INVESTIGATION: Based upon documents provided by the VA, the

Contractor shall accurately identify all existing structures, plumbing and electrical items necessary to complete the installation. T h e r e m a y b e f a c i l i t y drawings available to the Contractor, but visual field verification of the existing area by the Contractor shall be part of the investigative services. Any Government provided As-Builts may not accurately reflect actual site conditions.

B. ARCHITECTURAL: Field verification of elevations, building locations and architectural dimensions shall be required, as the existing drawings are not necessarily accurate.

C. PLUMBING: Evaluation of the existing plumbing system, Design modifications, additions and possible relocation of the existing plumbing systems are not anticipated for this installation.

D. BUILDING AUTOMATION: Evaluation and planning shall include automated controls and monitoring by the facilities existing Metasys (Johnson Controls, 2013) system. The controls shall be fully compatible and integrate with the VA site-wide Metasys (Johnson Controls, 2013) computer-based operating system centralized in the boiler plant (Building 2) control room. All monitoring capabilities required by VA Design Manuals shall be incorporated into the installation. All controls devices shall communicate both through hardwired connections and IP network connections.

E. ELECTRICAL: It is anticipated that all existing electrical equipment is satisfactory for use on this installation. However, the Contractor shall evaluate electrical system components within the equipment installation area. Plan modifications, additions, possible relocation and reutilization of any existing electrical equipment or systems as may be required must first be approved by the COR and or the CO. The Contractor shall perform and validate that all computations and sizing calculations for replacement equipment electrical loads if anticipated or altered existing loads. Although not anticipated any required modifications shall comply with the most recent version of the National Electric Code (NEC).

F. LOW VOLTAGE SYSTEMS: The installation shall include probable relocation of data systems, associated with Metasys controls and alarm points.

G. EQUIPMENT: Installation shall include new VA Purchased equipment stated in section 3. The contractor shall include the VA team in the coordination for the delivery of these items.

H. Storage: The contractor shall confine all storage of materials and equipment to authorized areas determined by the COR.

I. Operations: The contractor shall confine all operations on the government facility to authorized areas.

1. Execute work to interfere as little as possible with normal functions of

LCHCC, including the operation of utility services, fire protection systems, and any existing equipment. The use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted unless approved by the COR. All work being performed in occupied areas of the LCHCC shall be performed after normal working hours (6:00 PM and completed by 6:00 AM M-F or over weekend).

2. Utilities Services: It shall be necessary for the removal and replacement of existing steam generators to conduct shutdowns to isolate existing pipes, electrical wires, conduits, cables etc., of utility services they shall be LOTO prior to and verified by facility engineering. The contractor shall provide a minimum 14-day notice in writing to the COR for any utility interruption for review and approval by the COR. Utility interruptions shall not proceed without prior approval from the VA.

3. The contractor shall obtain hot work permits, above ceiling permits from the

COR and complete an Infectious Control Risk assessment (ICRA) prior to beginning all applicable work and maintain these documents on site of location work is being performed.

J. PHASING AND OTHER REQUIREMENTS:

i. The LCHCC maintains operational hours from 7:00 am to 17:30 M-F and 7:00 AM to 4:30 PM on Saturday. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure no lapses in operations occur. It is the contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedure to be employed, equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtask.

ii. To ensure executions, Contractor shall provide the COR with a schedule of approximate dates on which the contractor intends to accomplish work in each specific area of the site, building or portion thereof. The contractor shall provide the COR with weekly updates. The contractor shall give a two week notice of any change to the established schedule.

iii. The contractor shall also develop requirements for environmental controls that shall be incorporated into the documents. Environmental controls include but are not limited to barriers, temporary partitions, infection control, sound emission limits, best practices, etc. In addition, the contractor is to provide a detailed Infection Control Risk Assessment (ICRA) associated with the work and phasing that looks at the affect that the installation work will have on operational capability areas of the facility affected by this installation.

iv. The contractor will be required provide a detailed plan for bringing online each Steam generator system without the creating delays in SPS operations, which may include identifying a sequence of coordinating startup of each individual unit being taken offline as new unit is brought online.

A. ADDITIONAL DOCUMENTATION: The contractor shall provide other documentation (i.e., calculations, reports, recommendations, etc.) that is appropriate to support the installation effort and to keep the Government fully informed of all issues or potential problems. The contractor shall provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, and applicable shop drawings.

1. SCHEDULE OF DELIVERABLES:

A. The contractor will provide VA with a schedule which include dates and time intervals between phases starting from the NTP date to the installation completion and fully operational date.

B. GENERAL RESPONSIBILITIES: The Contractor shall completely prepare site for the new Steam generators but not limited to any required removal of existing structure, equipment, and mechanical, HVAC, plumbing, and electrical components. Removed/demolished equipment and structure is to be disposed offsite at Contractor’s expense. The Contractor shall furnish labor and materials to install/construct and perform work for replacement of the three Steam Generators and new piping. The contractor is required install all associated supporting hardware, components and equipment to meet or exceed manufactures specifications and standards. Work includes but not limited to general demolition and installation and alterations of mechanical, electrical and structural work, utility systems and if necessary, installation of equipment including prefabricated equipment and mounting structures. The contractor shall be responsible for all parts, materials, tools, labor, and transportation.

i. INSTALLATION COMPLETION AFTER ACTIONS: No later than five (5) days after the installation completion of all equipment the Contractor shall provide (1) On the job training (OJT) to VA Maintenance and Repair staff for preventive maintenance, repair and operation of the installed equipment. (2) Provide operating manuals, and vendor information for equipment.

ii. Operating Manuals: Provide three (3) sets of operating manuals for the equipment.

iii. Training: Provide OJT for VA Maintenance and Repair staff.

Provide training for VA Biomedical staff for day-to-day operations.

2. DELIVERABLE REQUIREMENTS:

A. INFORMATION TRANSMITTAL: Information requested in electronic form (digital, DVD, etc.) shall be in the following formats:

i. Written documents: Microsoft Word 2010 or newer.

ii. Spread sheets, charts, graphs: Microsoft Excel 2010 or newer.

iii. Reproductions of manufacturers specifications, print “mark-ups”, pictures and similar items: Adobe Acrobat.

iv. DVD’s will be “write protected” and clearly labeled with contract number and , Requirement Name, Date and Contents before submission to the VA.

B. INSTALLATION DOCUMENTS:

i. The contractor shall provide other documentation (e.g.

calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems.

ii. The contractor shall provide computations and sizing calculations for new loads anticipated, altered loads and existing loads for electrical, plumbing, sanitary impacts. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

iii. All additional documentation shall be provided digitally on DVD in pdf format and in hard copy format.

D. INSTALLATION PHASING MEETINGS: The contractor team consisting of the project manager and engineering team member(s) as determined necessary by the project manager will attend installation review meeting after each submission of the installation phasing plan during the installation process. The contractor must have a project manager present onsite while the individual installation members/ disciplines may attend in person or via teleconference.

E. The Contractor shall be responsible to coordinate with the equipment vendor point-of-contact(s) for all Government Furnished Contractor Installed (GFCIs) equipment. Contractor shall be responsible for all equipment storage requirements until installation and acceptance.

3. COMPLIANCE WITH CODES AND STANDARDS:

A. All replacement installation shall be compliant with applicable standards and codes described in VA Program Guides included or referenced in the contract/task order as well as in compliance with all parts of the SOW.

B. Contractor shall provide prompt, written notification to the Contracting

Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of work of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

4. DEFINITIONS and CLARIFICATIONS:

A. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

B. Contracting Officer Representative (COR): The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

C. Contractor: This term, as used herein, refers to the contractor under this contract or their subs.