Attachment 2 Statement of Work - final.pdf

San Joaquin Valley Agricultural Sciences Center Environmental Chambers Upgrade

Statement of Work

Part 1 General Information

1. General: This need is to upgrade Environmental Chambers with existing obsolete refrigeration and heating systems with a new system that is UL approved and fully compliant with Federal EISA &EPA standards. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Environmental Chambers upgrade at the San Joaquin Valley Agricultural Sciences Center (SJVASC) as defined in this Statement of Work (SOW), Part 3 Specific Tasks. The Contractor shall perform to the standards of this SOW. All performance times referred to in this SOW are calendar days, unless otherwise specified.

2. Objectives: The objective of this contract is to support mission accomplishment to four research units at the SJVASC through this contract. To meet this objective, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR), to efficiently upgrade environmental chambers while minimizing disruptions to location operations.

3. Scope: The Contractor shall perform services to the standards in this contract and in a manner that will be safe and hazard free. During the performance of this contract USDA-ARS reserves the right to add or delete chambers. A modification to the contract will be executed to incorporate these changes.

4. Licenses and Permits: The Contractor shall provide at his own expense all licenses and permits as required by the State, Counties and Municipalities.

5. Place of Performance: The work to be performed under this contract will be performed at the United States Department of Agriculture (USDA) San Joaquin Valley Agricultural Sciences Center (SJVASC), located in Parlier, California. There will be a scheduled site walk. Quoter's are advised to visit the site and fully inform themselves as to the location of the work, verify areas to be cleaned and the conditions under which the work is to be performed prior to submitting a quotation.

6. Hours of Operation: The Contractor is responsible for providing services between the hours of 0800 to 1600, Monday through Friday except Federal holidays or when the USDA-ARS facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the USDA-ARS facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7. Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

8. Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed in accordance with (IAW) this SOW. The QCP, including changes, must be forwarded to the Contracting Officer (CO) if requested. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is how the Contractor assures that the work complies with the requirement of the contract. The plan shall include but is not limited to the following:

• The name of the Project Manager.

• A communication plan that shall describe methods of direct and indirect communication with USDA Agricultural Research Service regarding performance of the contract.

• The Contractor shall give immediate written notice to the CO or COR of any condition which is discovered that may present a hazard to either the equipment or personnel.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the CO and/or COR during the term of the contract.

Michael.Hassett Sticky Note This sounds like construction to me. I recommend we remove or revise.

Michael.Sherlock Sticky Note Removed the construction type verbiage and tried to make it generic.

9. USDA Performance Assessments: Assessments will be assigned to an authorized individual or will be done by the COR. The authorized individual or COR will evaluate the contractor's performance under this contract. USDA-ARS has the right to inspect all services called for by the contract and commitments made by the Contractor during the solicitation process to the extent practicable at all places and times during the term of the contract. USDA-ARS will perform inspections in a manner that will not unduly delay the work.

10. If any of the services performed do not conform to contract requirements, USDA- ARS may require the Contractor to perform the services again in conformity with contract requirements at no increase cost to the government. When the defects in services cannot be corrected by re-performance, USDA-ARS may:

a) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, and

b) reduce the contract price to reflect the reduced value of the services performed.

11. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, USDA may:

a) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by USDA-ARS that is directly related to the performance of such service, or

b) terminate the contract for default. "Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

12. A USDA-ARS Inspector may accompany Contractor personnel during regular maintenance, service calls, or other work visits to observe and or ask for explanation of work performed. The intent is not to delay the Contractor in any way.

13. Performing quality assurance in accordance with the SOW does not preclude USDA-ARS from conducting inspections as defined in Federal Acquisition Regulation (FAR) 52.212-4 Contract Terms and Conditions for Commercial Items for inspection/Acceptance.

Michael.Hassett Sticky Note There is no QASP when doing SOWs. Please remove.

Michael.Sherlock

Removed QASP language.

14. If performance or quality measures are not being met by the Contractor, USDA- ARS will revisit the QCP and may request revisions. Upon review of the plan and related documents, USDA-ARS will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

15. If any deficiencies are found the Contractor will be notified of these deficiencies, and it shall be their responsibility to make the necessary corrections within three

(3) calendar days.

16. Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

17. Safety: Contractor will provide a safe working environment for contractor personnel and will ensure all personnel practice safe working techniques. The contractor shall follow, but is not limited to, the following safety precautions:

• Personnel employed by the Contractor entering this facility shall conform to the facility USDA COVID-19 Workplace Safety Plan.

• Providing all Contractor personnel with proper personal protective equipment as necessary.

• Ensuring all machinery brought on-site is routinely inspected and is in safe working order and meets all Occupational Safety & Health Administration (OSHA) regulations.

• Removing from service any machinery found to be unsafe. Any equipment deemed unsafe will be removed from the site or disabled from service to prevent inadvertent use. Additionally, any equipment deemed to be unsafe by the COR must be promptly removed from service.

18. Environment and OSHA: The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the CO and/or the COR for final resolution. The Contractor shall notify the CO and COR in writing in addition to any verbal notification of such conflicts within 24 hours of occurrence.

19. Contractor Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

20. The contract manager or alternate shall be available from 0700 to 1600, Monday through Friday except Federal holidays or when the USDA-ARS facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services.

21. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are USDA/Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

22. Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations. Each person accessing the site will be required to sign in and sign out with the receptionist daily.

23. Contractor Personnel Conduct: The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 USC 423 relative to release of acquisition related information, or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the SJVASC premises.

Part 2 Furnished Items and Responsibilities

24. Contractor: The Contractor shall furnish all equipment, materials, supplies, and services to achieve the quality performance standards of the work in this contract.

Contractor will ensure all upgraded units are operational and communicate with automated building systems (Metasys). Contractor will provide training on using upgraded unit control panel.

25. Status Report: The Contractor shall develop and implement a plan for communicating and reporting to USDA-ARS, the status of the Contractor’s implementation of the contract requirements.

26. Schedule: The Contractor shall provide a work schedule to USDA-ARS at least 10 workdays prior to beginning contracted work. The work schedule shall reflect when each task specified in Part 3 Specific Tasks will occur. Updates to the schedule shall occur as needed. If deficiencies are identified that require work outside the scope of this contract, the Contractor shall notify the COR in writing within 24 hours upon discovery of the deficiency.

27. Responsibility: The Contractor shall be responsible for giving immediate notice to the CO and/or COR of any condition that is discovered that may present a hazard to either the equipment or personnel. The Contractor shall be responsible for notifying the CO or COR in writing, of the existence or development of any defects in, or repairs required to, the equipment which they do not consider to be their responsibility under the terms of the contract.

28. Negligence or Omission: The Contractor, at no additional cost to the Government, shall accomplish all repairs resulting from prior acts of negligence on his part, or the part of his employees and agents, or omission in performing maintenance or repairs required in this contract. Should the Contractor and the CO be unable to agree as to whether damage was caused by a negligent act or omission of the Contractor, such dispute shall be settled pursuant to FAR 52.212-4 Contract Terms and Conditions – Commercial items, Disputes.

PART 3 Specific Tasks

CLIN 0001 Four (4) 1.5 HP Cooler Systems in bldg.. H.

CLIN 0002 Automated control panel to (4) environmental chambers bldg. H

• Install a new control panel capable to manage temperature and humidity.

• Remove existing control panels.

• Installation of new 24" X 24" NEMA1 control panels in same location.

• New panels shall include a controller w-input/output expansion module.

• Panel doors shall include 10" Slate touchscreen interfaces for local temperature & humidity monitoring & setpoint control.

• Panel doors shall include LED indicator lights for mechanical system status

& alarm indication.

• Audible buzzer for critical alerts with silence push button.

• New wall mounts 2% humidity/20k ohm temperature sensor to be used for room humidity/temperature.

• (2) 6" 20k ohm temperature probes to be used for unit return air and discharge air temperatures.

• Split core current transducers for unit compressor & supply fan.

• Run status CAT6 cables to nearest IDF cabinet for internet connectivity;

used for email/text message alerts.

• Delivery 120 days after date of contract award.

Option 1001 1.5 HP Cooler System (maximum of 19 units)

• 1 ½ HP High-efficiency refrigeration system, Medium temp 35°F operation, indoor/outdoor remote. Pre-assembled air-cooled condensing unit with installed drier, pressure controls and service valves.

• Outdoor condensing units include low ambient protection, weather hood and crankcase heater.

• Low Profile air-defrost Evaporator coil with 230V high-efficiency (EC style) fan motors.

• High-efficiency control system, defrost occurs on demand only.

• Equipment is UL approved and fully compliant with Federal EISA & EPA standards. Multi-refrigerant compatible.

• All control components, filter driers and /or valves provided as part of system electrical voltage and phase of condensing unit: 208-230v, 3 phase/460v, 3 phase.

• Warranties: 5 Year Compressor Motor, 1 Year Parts, 1 Year Labor Warranty.

• Add in additional heating circuit and wiring—230 volt.

• Provide & install one new ducted humidifier, 230 volt.

• Delivery 180 days after exercise of option.

Option 1002 Automated control panel for environmental chambers (maximum of 29 units)

Michael.Hassett Sticky Note What is the PoP for these CLINS? Please add.

Michael.Hassett Sticky Note For this and the other OPTION items, what is the PoP for them each? For example, after we order an option, when is it to be completed by?

Michael.Sherlock Sticky Note added

Michael.Sherlock added

• Install a new control panel capable to manage temperature and humidity.

• Remove existing control panels.

• Installation of new 24" X 24" NEMA1 control panels in same location.

• New panels shall include a controller w-input/output expansion module.

• Panel doors shall include 10" Slate touchscreen interfaces for local temperature & humidity monitoring & setpoint control.

• Panel doors shall include LED indicator lights for mechanical system status

& alarm indication.

• Audible buzzer for critical alerts with silence push button.

• New wall mounts 2% humidity/20k ohm temperature sensor to be used for room humidity/temperature.

• (2) 6" 20k ohm temperature probes to be used for unit return air and discharge air temperatures.

• Split core current transducers for unit compressor & supply fan.

• Run status CAT6 cables to nearest IDF cabinet for internet connectivity;

used for email/text message alerts.

• Delivery 180 days after exercise of option.

Option 1003 Freezer Refrigeration System (3HP) (maximum of 10 units)

• Provide & install one ducted humidifier—220 volt.

• Remove & dispose of all old equipment.

• Install new refrigeration equipment.

• 3HP Refrigeration systems, extended temp 35°F / -05°operation.

• Pre-assembled remote air-cooled outdoor scroll condensing unit with variable speed ECM low ambient protection, Nitrogen charged

• Mounted weather hood, pressure controls, filter-drier, receiver, and service valves.

• Low Profile air-defrost Evaporator coil with 220V high-efficiency (EC style) fan motors.

• Installed R448A TXV & solenoid valve, adjustable DTFD, suction filter & accumulator, Bronz-Glow coil treatment

• All new refrigeration piping.

• All electrical and plumbing included.

• Existing cold boxes will be thoroughly checked and sealed for freezing temperatures.

• New door heaters will also be installed.

• The concrete flooring will be dried, and moisture checked. After drying, new epoxy paint will be applied for sealing the concrete.

• Delivery 180 days after exercise of option.