Attachment 2 - Statement of Work.pdf

Attachment 2 - Statement of Work (SOW) Purchase and Service Atlas Ascender Auxiliary Hoist Kits.

70Z03821QJ0000153

1.0 Scope

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Aviation Logistics Center (ALC) has a requirement for the purchase of the Atlas Ascender Auxiliary Hoist Kit listed in Section 7.0.

1.1 Background

The Atlas Ascender Auxiliary Hoist Kit is used to replace the Emergency Rescue Swimmer Recovery Device the USCG uses during the recovery of a helicopter rescue swimmer from the water if the hoist is rendered inoperable during hoist operations. This Atlas Ascender Auxiliary Hoist Kit will allow the MH-60T aircrew to continue hoist operations, including the hoist of multiple survivors and the rescue swimmer if the hoist is rendered inoperable during hoist operations.

1.2 Objective

The objective of this Statement of Work (SOW) is to obtain newly manufactured Atlas Ascender Auxiliary Hoist Kits to outfit the USCG operational MH-60T fleet and obtain a yearly comprehensive service plan hereafter referred to as “service”, designed to provide affordable, predictable uptime for the Atlas Ascenders and their associated kit components via inspections, preventive maintenance, and recertification performed on a yearly basis.

2.0 Description of Services

Work under this SOW shall be performed at the Contractor’s facility or USCG approved facility.

The Contractor shall provide all necessary materials, labor, tooling, equipment, and facilities to manufacture the parts listed in the Schedule; and perform a full system inspection, execute all preventive and corrective maintenance including any parts and labor as needed, and perform all service including calibration and recertification. The contractor shall perform all repairs in accordance with (IAW) the applicable Original Equipment Manufacturers (OEM) Component Maintenance Manuals (CMM), other repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by MRR Engineering.

After recertification, Atlas will return the units to the customer.

The USCG will return the kit(s) to the vendors facility in Chelmsford, MA and the service will be performed. The service includes a full system inspection, execute all preventive and corrective maintenance including any parts and labor as needed, and perform all service including calibration and recertification. After recertification, Atlas will return the units to the customer. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be Ready for Issue (RFI) or is considered to be Beyond Economical Repair (BER) in accordance with (IAW) Section 5.0, the contractor will only be allowed the firm fixed service price established in the schedule. The contractor shall prepare a failure data report IAW section 5.0 which shall be included with any returned BER component. The parts shall be marked "RFI” or “BER” and returned as-is. All other items shall be repaired/overhauled IAW this SOW.

Non-RFI components shall be repaired and returned to RFI condition IAW the OEM minimum functional performance specifications. Components shall be repaired for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI item. The contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

During Contractor’s inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW Original Equipment Manufacturer (OEM) specifications or Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the KO.

2.1 Manufacturing and Design Requirements

All parts repaired under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

2.2 Contractor and USCG Communications

The Contractor shall designate a primary and alternate point of contact (POC) for all technical communications regarding the work performed under this SOW. The Contractor shall provide the POC’s names, email addresses, and telephone numbers to the Contracting Officer (KO) and the USGC POC given in the next paragraph.

The technical POC will be provided at the time of contract award or anytime a change in administration is made during contract performance.

The Contractor shall schedule and conduct a requirements review with the USCG within 10 days after award. This review may be scheduled through the USCG POC and conducted via telephone or other mutually agreeable communication method. The review’s purpose is to introduce the Contractor’s and USCG’s technical point(s) of contact and provide the Contractor with an opportunity to request any clarifications regarding this SOW or the Technical Data Package

(TDP).

(Remainder of Page Intentionally Left Blank)

2.3 Clarifications, Deviations, and Engineering Changes

The production drawings are mature and the USCG does not anticipate engineering changes to the TDP that affect scope or the Contractor’s firm-fixed priced offer. All services shall be accomplished IAW the SOW. The Contractor shall notify the USCG of any deficiencies with the TDP that arises during this effort. Requests for clarification shall be directed to the KO. Any deviation or engineering change requires prior approval before proceeding. The Contractor shall submit any requests for deviations or changes IAW ASME Y14.100 – 2014, Engineering Drawing Practices on the Contractor’s standard form. Requests shall be submitted to the KO. If approved, any deviations or changes will be communicated in writing by an order modification signed by the KO. Any and all authorized revisions, engineering changes, and/or deviations shall be incorporated into a subsequent first article to be provided to the Government for acceptance prior to production units. The USCG shall have unlimited rights to all technical data resulting from approved deviations or changes.

2.4 Identification Plates and Marking

The completed ATLAS ASCENDER shall be permanently marked with the part number and a unique serial number.

2.5 Materials and Processes

All materials and processes used shall be of suitable quality and type so as to ensure the other requirements in the specification are not jeopardized. Materials shall be selected and specified IAW the TDP. Materials not referenced in TDP may not be used without written USCG approval. The equipment shall be manufactured of new material. All manufactured parts under the provisions of this SOW must be suitable for use with USCG aircraft.

2.6 Inspection and Acceptance

All parts shall be shipped to the USCG using traceable means (e.g. Federal Express, United Parcel Service). Upon shipment, the Contractor shall notify the Contract Specialist and the Item Manager via email (Ismael.Melendez@uscg.mil) of the Contract Line Item Number (CLIN) shipped along with shipment tracking information. USCG Engineering will conduct acceptance inspection to verify that all components were manufactured IAW the TDP. In addition, USCG Engineering will conduct acceptance testing to ensure that the Atlas Devices APA-5-A (configured as the Auxiliary Hoist Kit) is capable of performing its intended function(s). If discrepancies are found, the assembly will be returned to the Contractor for rectification at the Contractor’s expense. The USCG and the Contractor will discuss any discrepancies requiring correction using whatever communication method(s) are best suited to ensure complete understanding by both parties. The discussion will be followed by written instructions regarding the required corrections. The Contractor shall correct all discrepancies and resubmit the assembly to the USCG as soon as possible but no later than thirty (30) calendar days for a second inspection.

3.0 Documents

The contractor must have access to required CMMs, repair specifications and/or test/acceptance criteria and any other required data to ensure all components are tested and repaired IAW the OEM’s current specifications and procedures. The USCG may review repair manuals and performance/test/ acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW. The USCG does not own nor can it provide the technical documents specified herein.

3.1 Restrictions of the Use of ALC Drawings and TDPs

These documents cannot be released to any foreign entity without prior approval. If the Contractor plans to release these documents to any foreign entity, they must first provide the USCG with a copy of a valid Technical Assistance Agreement (TAA) and Form DSP-5, Application for Permanent Export of Unclassified Defense Articles, Related Technical Data, and Defense Services, authorizing release to that entity.

4.0 Quality

4.1 Quality Control

The Contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent.

The Contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to the Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The USCG reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Control Manual for review.

The Contractor shall, immediately upon discovery, notify and disclose conditions to the KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component found to potentially cause a non-conformity to the original specifications of this Contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the KO prior to the disposition of any non-conforming product or component.

The Contractor’s Quality Control Manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated IAW the Federal Acquisition Regulation (FAR).

The Contractor shall retain all records IAW FAR 4.7 Contractor Records Retention. The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

4.2 Warranty

The Contractor’s standard warranty for manufactured parts shall apply to this Contract.

4.2.1 Warranty Extension

Provided the service plan is maintained yearly with no gaps, the original 12 month warranty against manufacturer’s defects is extended on a yearly basis through the services performed under CLIN 0006 and all subsequent Option Period CLINs. This warranty covers shipping to Atlas in Chelmsford, MA, corrective maintenance including 100% parts and labor, service including recertification, and return shipping to the customer.

5.0 Records and Reports

The contractor may request an item to be determined BER if after initial inspection of the component the contractor feels that the part requires significant repair/overhaul outside of the scope of the normal repair/overhaul procedures provided in the OEM’s CMM. The contractor’s request shall be sent to the KO for consideration after evaluation of the unit is completed. Only the USCG can determine a component BER. The KO will review the request and either accept or deny the BER determination. If the KO denies the BER determination, the contractor shall repair the component back to RFI condition at the firm-fixed price rate agreed upon in the schedule. If the KO determines an item to be BER, the KO shall make a unilateral decision as to component disposition. The contractor shall return all BER items assembled to ALC. The contractor shall not return any BER item until they have been notified by a written modification to the order. The contractor shall prepare a failure data report in these instances. This report shall be included with the returned component. This report shall include NSN, Part Number, Serial Number, nomenclature, date of repair, contract delivery order number, line item number, description of repaired failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired component. When returning items to ALC, the items shall be clearly marked as “BER” with the supporting evidence.

5.1 Certificate of Conformance (COC)

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number and date of manufacture. For Production Approval Holder, a COC AND a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

5.2 Engineering Data

The Contractor shall provide the USCG with all engineering technical data resulting from any authorized revisions, engineering changes, and/or deviations. This data shall be submitted in Portable Document Format (PDF) and provided to the Inventory Manager and the Contract Specialist. This item is not separately priced (NSP).

6.0 Government Furnished Property, Services, and Information

The Government will supply the kits specified in the description of services section, ALC drawings and TDPs referenced in this SOW. Any other property, services, or information required by the Contractor are solely the Contractor’s responsibility.

7.0 Contract Requirements

1. The following table lists the components to be purchased and serviced under this contract.

2. Items shall be shipped to the following address:

USCG Aviation Logistics Center Receiving Section, Bldg. 63

1664 Weeksville Road Elizabeth City, NC 27909-5001 Delivery Order Number (to be determined after award)

3. RFI Components shall be shipped in compliance with the applicable military standards that apply to the type of part being shipped. All shipping containers/packages shall be marked for delivery IAW the contract or delivery order.

4. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

CLIN Nomenclature NSN P/N Unit of Issue

Total Quantity

0001 APA5 Ascender 1560-01-HS3-2375 07318 Each 33 0002 Atlas Battery 1680-01-HS3-4982 01489 Each 66 0003 Atlas Charger 1680-01-HS3-4981 01493 Each 11 0004 Atlas Custom Case 1680-01-HS3-4980 04556 Each 33 0005 Harness Attachment 1560-01-HS3-4979 07036 Each 33 0006 Annual Maintenance 1560-01-HS3-2375 07318 Each 132

NSN

Part Number Nomenclature Serial Number Contract Number Contractor’s Name and Address

5. Packaging and preservation shall include the following information:

The USCG ALC is a supply depot; therefore, material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air, or sea.

Packaging material shall NOT consist of the following: popcorn, shredded paper, Styrofoam of any type, or peanut packaging.

Each part shall be individually packed in a separate envelope, box, carton or crate.

For bulk packages, packaging of material up to 100 each per package is acceptable.

Each individual container shall be labeled on the inside with the NSN, Part

Number, Serial Number, Quantity, Nomenclature, Purchase Order Number, and Purchase Order Line Item Number.

Packing List and Certification/Documentation shall be placed on the outside of individual containers.

The internal packing material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

6. Inspection and acceptance of material under this contract, to ensure that equipment is in accordance with manufacturer's specifications, shall be performed at destination by local USCG personnel and consist of count and condition only. NOTE: All serial number tracked items will be inspected and accepted by local USCG Quality Assurance personnel. Full and clear traceability must be provided with delivery of each part. If full and clear traceability is not provided, ALC will not accept delivery of the part and invoicing may be not be approved for payment.

7. The contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract Number: (to be determined after award)

8. All payments will be made electronically IAW FAR 52.232-33. The contractor may submit invoice five (5) days after shipment of items. The invoice will not be approved until all items have been receipted.

8.0 Delivery Requirements

8.1 Required Delivery

Delivery for all CLINS listed on the schedule shall be one hundred and eighty (180) days after receipt of order (ARO) at a rate of five (5) kits per month. Early deliveries, when appropriate, are desired and acceptable.

8.2 F.O.B. Point

The Free on Board (F.O.B.) point for shipments under this Contract is F.O.B. Destination. Prices in the schedule shall include all applicable customs, duties, taxes and shipping charges; therefore, charges for shipping will be only allowed if indicated by a bilateral modification to the Contract.

9.0 Contractor Proposed Cyber/IT Related Solutions

The offeror or contractor shall identify all cyber/IT-related hardware, software and/or services that are included as part of its solution to the government’s requirement to store or process Coast Guard data or connect to the Coast Guard networks or other assets. The offeror or contractor shall provide this information in an electronic delimited file format (for example, csv file, docx table, xlsx table, rtf table or HTML file) as follow in its government response to the solicitation.

Contractor Proposed Cyber/IT Related Solutions for CG-6 Review

Product Name or Service

Manufacturer or Company

Version (if any)

Release (if any)

Quantity (if any)

Brief Description

Cost (if not FFP.

Contractor is responsible for also ensuring inclusion in the cost proposal)

Recurring or Non- Recurring? If recurring, state frequency