Attachment 2 - Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Project Wayne National Forest Vault Pumping

General Information

1.0 Scope of Work

This contract is to pump vault toilets on the Athens Unit of the Wayne National Forest. We have vaults in multiple locations (recreation sites) that require pumping as needed – see table below. Forest Service will often request several vaults be pumped around the same time. Most vaults will need to be pumped at least once or twice during the recreation season, while others may not need to be pumped but every other year. Forest Service staff (Contracting Officer Representative or COR) will monitor vaults and call for pumping as needed.

ITEM

NUMBER

DESCRIPTION

Athens Unit

001 ARD_BURR OAK COVE CG SST #2

002 ARD_STONE CHURCH HORSE CAMPGROUND SST

003 ARD_BURR OAK COVE CG SST #3

004 ARD_BURR OAK COVE CG SST #1

005 ARD_LONG RIDGE SST/VAULT TOILET

006 ARD_NEW STRAITSVILLE TOILET/VAULT

007 ARD_DORR RUN TRAILHEAD NO.1 SST (Sycamore)

008 ARD_SAND RUN TOILET/VAULT

009 ARD_DORR RUN TRAILHEAD NO.2 SST (Elm) 010 ARD_DORR RUN TRAILHEAD NO.5 SST (White Oak)

011 ARD_WILDCAT HOLLOW SST

012 ARD_DORR RUN BOWL TRAILHEAD SST

013 ARD_DORR RUN TRAILHEAD NO.4 SST (Red Oak)

014 ARD_MONDAY CREEK OHV TH SST

015 ARD_DORR RUN TRAILHEAD NO.3 SST (Scarlet Oak)

2.0 Background

The Wayne National Forest does not have the proper equipment (pump truck) to pump/haul waste, nor do we have a large enough lagoon to release the waste. Historically, toilets are pumped out by a vendor on an as needed basis. The frequency of pumping was based on the level of use each toilet received annually.

Contractor Requirements

3.0 Technical Requirements / Tasks

Contractor is required to pump waste from specified vault toilets when requested by the Government Contracting Officer Representative (COR). Contractor is responsible for removing any trash or debris that is inside of the holding tank. Contractor shall furnish, on a call when needed basis, toilet pumping services which includes all equipment, supervision, transportation, labor, operating supplies, and incidentals necessary to pump, wash down, recharge, cleanup, disinfect, and dispose of all waste products removed from the toilets, in accordance with the following contract specifications and in accordance with State and Federal regulations. The number of days and exact dates on which services will be required cannot be predetermined. The contract period of performance for this project will begin on June 1, 2025 and conclude on May 31, 2026 with 4 option years.

Contractor is also responsible for the transportation and disposal of waste off Forest Service lands. After pumping is complete, contractor must notify COR via text or email within 48 hours.

The COR or designated inspector will notify the Contractor of the required servicing. This initial notification may be by phone or email. The Contractor must complete the required servicing within 48 hours (not including Saturday or Sunday) after the initial notification. Generally, servicing shall be between the hours of 8 AM and 5 PM. Occasional emergency pumping may be required; and maybe outside the 8 AM to 5 PM (Monday through Friday) time constraint. Response time for any emergency will be no more than 3 hours after being called. The Contractor or a designated representative will be required to always on call in case of an emergency.

Definitions:

Debris - All other refuse found in vault toilets, to include, but not limited to items such as the following: Cans, bottles, rocks sticks and logs, deer heads, clothing, plastic bags and containers, metal products, pinecones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

TECHNICAL SPECIFICATIONS:

Equipment

1. The Contractor shall furnish all toilet pumping equipment, tank truck (a truck that can reverse the suction process and create a pressure force is preferred/required so that the inevitable clogged lines can be more easily cleared), tools, approved disinfectant, and other equipment and supplies necessary to perform work in accordance with these specifications. A 4-inch (minimum size) suction hose and attachment couplings shall be utilized to accomplish all pumping requirements. The length of hose must be long enough to accomplish the required pumping. (Minimum 4-inch x 20 ft. sections.)

2. A portable pressure washer system (minimum 2000 psi.) (Minimum 200 gal. cap.) is required to wash the side and end walls of the vault and wet wells after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed wet wells and to wash the last portion of waste down a sloped bottomed vault.

3. Some suggested tools are: Two 6-foot-long clam rakes with 6-inch-long tines (the tines shall be completely dulled or rounded on the ends to prevent the tines from injuring the pumper or his/her helpers and from puncturing any rubber or synthetic liners that may be present in the vault), along handled grabber, plastic bags to haul away all the miscellaneous debris brushes designed for cleaning up the spilled waste, containers to mix this cleaning and disinfecting solutions in, and a 50 lb. bag of-lime to put down on any liquid that cannot otherwise be picked up.

4. Water drafting equipment (if necessary, to get water from a lake, pond, or stream) shall consist of pumps, tanks, hoses, etc. and shall be separate from toilet waste pumping and hauling equipment.

5. All disinfecting solutions shall be approved by the COR.

6. All equipment shall be in full accordance with any Federal, State or Local Regulations; will periodically be inspected by COR or designated inspector before pumping begins to ensure waste is not being transported from outside sources and disposed of at the Government facility.

Pumping Procedures When an outside Manhole is Available

1. If the outside pump out access is more than 20 inches in diameter (or 20 inches square) the contractor shall not be allowed to remove the vault contents through the toilet riser.

2. After removing the manhole cover, use the clam rakes or long handled grabber to remove as much of the debris as possible before drying to pump out the waste. This procedure will help stir up the contents of the vault and breakup the dense concentration of waste typically located just under the toilet riser (the impact zone). By removing most or all the debris before pumping, the contractor will find that the 4-inch hose will not clog so often, and the liquid portion of the contents will not be removed before the thicker solids are removed.

3. ALL DEBRIS REMOVED FROM THE VAULT SHALL BE PLACED INTO A LEAK PROOF CONTAINER SO THAT NO

CONTAMINATION TO THE SURROUNDING GROUND WILL RESULT.

4. If the bottom of the vault is flat, then the waste shall be removed down to within 4 to 5 inches of the bottom. At this point, the hose will begin to suck air (vertexing) and further removal will be slow. At this time remove any further debris that was not removed during the initial raking and removal.

5. Using a pressure washer system, wash down the interior walls of the vault before the clinging debris has a chance to dry. If currently there is a heavy concentration of solids on the bottom of the vault, use the pressure washer system to break up and dilute the solids and then pump this diluted waste, down again, until the suction hose begins to suck too much air to make further pumping practical.

6. At times it may be necessary to refill a tank or vault with fresh water @ 25% capacity to keep tank from raising up due to ground water (this would be i.e., a work order at the hourly rate). This will be determined by the

COR.

7. If the bottom of the vault is sloped (all vaults should be sloped a minimum of 1 in per ft.), then pump the waste down (at the deep end) to where the hose begins to suck air. Remove any remaining debris and then go inside the building with the pressure washer system and wash the remaining waste down the sloped bottom. Wash down the vault walls from inside the building or from the outside manhole, whichever is easier. Now pump out the remaining waste and the water that was just added by the pressure washer until the suction hose begins to suck too much air to make further pumping practical.

8. Thoroughly clean and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover, back into the vault if possible.

The waste that runs off the edge of the concrete, onto the dirt or into the gravel edge, will be an attractant for flies; a potential health risk and an odor problem: This problem should be avoided.

9. Refill the vault with 80 gallons of water. By placing a layer of water on the bottom of the vault, flies will be deterred from using it as a breeding ground. The addition of water also facilitates easier pumping when cleaning the vault.

10. Clean thoroughly around the manhole cover gasket area and replace the cover. The manhole cover MUST fit with an airtight seal so that the venting process of the vault toilet is not interfered with. If there is not an airtight seal, the Contractor shall notify the COR.

Pumping Through the Toilet Riser When There Is No Outside Manhole

1. The Contractor shall remove the toilet riser prior to pumping or removing debris. The Contractor shall not remove debris through or pump through the toilet riser without removing the riser.

2. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping. The toilet paper dispenser and toilet riser shall be protected from damage and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping, to prevent the paper from getting contaminated.

3. During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Again, every effort shall be made to sweep or wash the spilled waste back into the vault. The Contractor shall not allow the spilled waste to be washed or swept out through the front door because the waste will collect at the edge of the concrete and the dirt (or gravel) and will become an attractant for flies, a possible health risk for barefoot persons and an odor problem.

4. Thoroughly wash and disinfect both the inside and outside of the toilet riser and the seat and cover before replacing the riser. The toilet riser and seat shall be dry before the Contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the Contractor shall notify the COR. The door handles or knobs shall also be disinfected and dry before the Contractor leaves the job site.

5. Refill the vault with 80 gallons of water. By placing a layer of water on the bottom of the vault, flies will be deterred from using it as a breeding ground. The addition of water also facilitates easier pumping when cleaning the vault.

6. Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

Drafting of Water Contractor may draft fresh water (to be used for washing down the vault walls, emulsification of the waste and for final cleanup, and for refilling the vault) from lakes, ponds, and streams under the following conditions:

• Drafting shall be accomplished where it least interferes with the public use of the facility and at areas least viewed by the public.

• No waste shall be introduced into any body of water.

• The COR shall approve all sites used for drafting water.

Offsite Disposal of Sewage and Debris

• The Contractor shall be properly licensed by the State of Ohio and shall be responsible for making disposal arrangements, including disposal of all effluent, debris, and trash, and payments of all fees.

• A waste disposal plan must be provided to and approved by the COR. Disposal shall conform to all Federal, State, and local laws and ordinances. COR shall approve all disposal sites before pumping begins.

• The Contractor must still assume the responsibility of disposing of the waste at any suggested site.

• The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste material shall be in accordance with all applicable health regulations.

Conduct of Personnel

• The Contractor and his/her employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

• Due to the nature of the duties under the contract, the Contractor, and his/her employees shall always keep themselves and equipment presentable. The Contracting Officer may, in writing, require the Contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

Resource Damage

• Any damage or defacement that occurs to government property or land resources during the Contractor's operations shall be repaired at the Contractor's expense to its original condition. Onsite inspection will be made by the COR prior to the acceptance of work.

Biobased Products

• All supplies and materials used in this contract and not provided by the government shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable including the use of biobased products (e.g., biobased cleaners, biobased degreasers, floor wax, etc..). For the biobased content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Biobased Products List (DBPL) whenever practicable – see the list of products by visiting this link BioPreferred|Catalog. Contractors should provide data for their biobased solvents and cleaners to document biobased content, and source of biobased material (i.e., Crop or livestock). Any material which the COR suspects does not meet Federal specifications or standards shall be tested at the Contractor's expense by an independent testing laboratory qualified to pay for such tests as are required. A copy of the laboratory report giving the results of the test and a sample of each product, if requested; shall be submitted to the COR. These products shall meet the requirements established by applicable Federal specifications and standards or be considered unacceptable for use.

Surveillance The Government COR will receive complaints from Forest Service personnel and or the public and pass them to the contractor's Quality Control Inspector (QCI) for correction.

4.0 Government Furnished

None

5.0 Deliverables / Schedule

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Delivery Format

Due By

1 By Order Status Report

Report verifying each vault was pumped and documenting tasks and issues identified

As completed

Text or email to

COR

48 hours after pumping https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

Prework Conference: Prior to the start of work, a meeting will be scheduled to be attended by the Contractor, the COR, and other Forest Service personnel who may be involved in the administration of this contract. The meeting will be held at a time and place mutually agreeable to the Contractor and the COR, the purpose of this meeting is to thoroughly discuss the schedule of work, work performance, requirements, approved waste disposal sites, contract terms, and to familiarize both parties with the responsibilities of each under the terms of this contract.

6.0 Travel

No travel will be reimbursed by the government. All travel is included in the price of pumping.

7.0 Contractor’s Key Personnel

Pump Truck Driver/Operator

8.0 Security Requirements

None

9.0 Data Rights

None

10.0 Section 508 – Electronic and Information Technology Standards None