Attachment 2 - Statement of Work.docx

US Department of Agriculture (USDA)

Statement of Work

Contents

Project Cobalt-60 Reload of Foss Therapy Model 484F-C Cobalt-60 Irradiator.

General Information

1.0 Scope of Work

· Reload irradiator between November 2026 and February 2027.

· Include travel, transportation, handling, and disposal of depleted sources in accordance with regulatory requirements.

· Provide documentation of reload and certification of continued operational safety.

2.0 Background

The Phoenix Rearing Facility (PRF) is part of a federally appropriated program that aligns with the Congressional Findings in Specialty Crops Competitiveness Act (7 U.S.C. 1621 et seg.) The (PRF) is testing the Sterile Insect Technique (SIT) to determine how it can be used as a tool in an area-wide IPM program for the California Nut Industry.

USDA PRF has been at its current location since 1992. The building covers 69,000 square feet. The PRF is currently producing over 750,000 sterile navel orangeworm (NOW) moths 6 days a week with the goal of doubling that within the next year and continuing to increase production over the next few years. At the current rate and age of our cobalt Co-60 sources, it takes over 8 minutes for each irradiation cycle to reach the required dose of 30 kilorad. Over 8 cycles are required to sterilize enough insects for the day’s shipment. Due to this the total irradiation time is over 90 minutes and will continue to increase as the radioactive material decays. The goal of increasing the number of sterile insects requires a shorter irradiation time.

The purpose of this Statement of Work is to allow the PRF to maintain its capability to irradiate NOW moths at 30 Kilorad in less than 5 minutes. The optimum irradiation time after proper calibration time will be no greater than 2 minutes per irradiation cycle.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall as of the Contract Award Date and for the duration of this contract be appropriately licensed by the Nuclear Regulatory Commission (NRC) and/or Agreement State, to perform Manufacturing and Distribution (M&D) activities on a Foss Therapy Model 484F-C Cobalt-60 Irradiator.

The Contractor is responsible for shipping and transportation of the sources and is responsible for the proper packaging and security of the radioactive materials in compliance with the NRC and Department of Transportation (DOT) regulations. The Contractor, shall as of the Contract Award Date or within a reasonable, defined schedule, possess a current NRC-approved DOT Type B Transportation Quality Assurance (QA) Program to package and transport Type B quantities of Co-60 or contract with a vendor that is properly licensed and possess a Type B QA program.

Contractor must possess and present in advance of Cobalt 60 reload, all necessary licenses and authorizations, including Trustworthy and Reliable determination documentation, required by the US Nuclear Regulatory Commission, as well as the USDA Radiation Safety Division, which demonstrate regulatory approval or authorization to work on this machine at this location.

3.1 Cobalt-60 Reload

3.1.1 The Contractor shall complete a turn-key Cobalt-60 source reload operation of the Foss Therapy Model 484F-C Cobalt-60 Irradiator. The Contractor shall install approximately 20,000 Curies of Cobalt-60 into the Foss Therapy Model 484F-C Cobalt-60 Irradiator.

3.1.2 The new source capsules shall be approved for use in the Foss Therapy Model 484F-C Cobalt-60 Irradiator by the NRC. Contractor must provide sealed source certifications as well as proof of size, activity, and serial number for each source prior to delivery to the designated location. Leak test certificates shall also be provided to USDA.

3.1.3 Contractor is responsible for the delivery of the sources to and from the designated locations using methods in accordance with the NRC, DOT, and/or any applicable Agreement State regulations.

3.1.4 Contractor shall maintain security of the radiation sources in accordance with NRC and/or Agreement State requirements and the contractor’s license conditions at all times during the reloading of an irradiator. USDA will provide additional security during installation and ensure that the installed irradiator meets NRC requirements and USDA license conditions.

3.1.5 Contractor is responsible for arrangements of any material handling equipment such as forklifts during the reload operation. The contractor must provide all appropriate radiation exposure monitoring instruments and tools to the site.

3.1.6 Contractor is responsible for the proper removal, transportation and disposal of USDA’s depleted sources in accordance with NRC or Agreement State regulations. The contractor shall provide source transfer documentation to USDA upon taking possession of the current Co-60 sources.

3.1.7 The contractor shall clean source tubes and change or clean source rods in the irradiator. All existing sources must be removed from the irradiator before cleaning of the source tubes is carried out.

3.1.8 Contractor shall be responsible for properly spacing all sources in Foss Therapy Model 484F-C Cobalt-60 Irradiator to optimize radiation dose to NOW canisters per PRF requirements.

3.1.9 After the reload, Contractor shall conduct an external radiation level survey and demonstrate that the limits are not exceeded for Foss Therapy Model 484F-C Cobalt-60 Irradiator specified in the National Sealed Source and Device Registry (NSSDR). Contractor shall be responsible for providing/installing any additional shielding necessary to meet these specified external radiation levels at no extra cost to the government. Contractor shall provide the designated Radiation Safety Officer (RSO) with a report demonstrating the external survey results within two (2) days of work completion.

3.1.10 Contractor shall perform a National Institutes of Standards and Technology (NIST) traceable map of dose rates in the irradiator chamber after loading the new sources. New isodose curves for each position of the irradiator turntable and each source configuration shall be provided to PRF. Contractor shall provide a radioactive decay chart for cobalt-60 sources installed in the irradiator. Contractor shall provide sealed source certification and leak test for cobalt-60 sources installed in the irradiator.

3.1.11 The Contractor shall provide a detailed written work plan to PRF and the designated RSO describing the process to safely reload the irradiator including how the contractor will safely clean the source tubes and change or clean the source rods, and how the source transfer will take place. The plan must include emergency procedures specific to the reload location that would be followed in the event of an unplanned incident. The contractor shall provide a copy of the written plan no later than three weeks after award of contract. Prior to the commencement of work, the contractor must first obtain the designated RSO concurrence on the work plan.

3.1.12 Contractor shall not contaminate any area of the facility with radioactive material. If contamination occurs, the contractor shall solely be responsible for decontaminating the area to the satisfaction of the Rearing Facility Director, Radiation Safety Officer and contracting officer. Contractor is responsible for the repair of any damage to the irradiator or the facility during the reload operation.

3.2 Preventive Maintenance Preventive maintenance of operational and safety system, interlock testing, and verification to be performed on Foss Therapy Model 484F-C Cobalt-60 Irradiator. Work to be performed includes:

3.2.1 New negator return springs installed and adjusted for all sources.

3.2.2 Check and adjust all mechanical systems including, but not limited to, source operation and movement, door operation, and turntable operation. Identify and correct problems or recommend necessary repairs.

3.2.3 Test all electrical systems for proper operation and conformance with the SSDR. Check for additional degradation or nonfunctional parts. Any problems will be identified and corrected, as required, or recommendations will be made for necessary repair.

3.2.4 Test all safety systems for proper operation and conformance with the SSDR. Check for additional degradation or nonfunctional parts. Any additional problems will be identified and corrected, as required, or recommendations will be made for necessary repair.

3.2.5 Perform incidental repairs related to or detected during maintenance and servicing procedures. If incidental repairs are needed, the contractor shall provide the replacement parts and perform the repairs at no additional cost to the Government. Incidental repairs include but are not limited to replacements up to a total of $50 per occurrence in direct material, with exception of the anti-tamper connectors and cables.

3.2.6 Identify and correct deficiencies as required or recommend necessary repairs. All repair work, with exception of incidental repairs, must be approved by the Contracting Officer prior to beginning work. The contractor shall provide an estimate for other repair work. The Government reserves the right to obtain services for repair and parts from another vendor.

3.2.7 Check general appearance.

3.2.8 Perform any additional preventive maintenance service on the device as appropriate or indicated in device manual.

3.2.9 Verify external radiation levels.

3.2.10 Complete and submit written summary report of the work performed, and safety and other system performance to Facility Director or Equipment Specialist, PRF.

3.3 Training Contractor will provide training to USDA personnel in the safe operation, routine maintenance procedures, maintenance findings/repairs, and scope of allowed maintenance to USDA personnel for the Foss Therapy Model 484F-C Cobalt-60 Irradiator at time of source installation.

4.0 Government Furnished

N/A

5.0 Deliverables / Schedule

Key Deliverables

6.0 Travel

The cost of all travel associated with carrying out this contract shall be incidental to the price provided in the schedule of items.

7.0 Contractor’s Key Personnel

N/A

8.0 Security Requirements

Standard USDA APHIS security and facility access requirements and protocol apply. The contractor must meet US Nuclear Regulatory Commission Trustworthy and Reliable determination and provide appropriate documentation to PRF and the designated RSO.

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A image1.png