Attachment 2 - Statement of Work.docx

SYNOPSIS/SOLICITATION

W91ZLK-22-R-0016

Attachment 2 – Statement of Work

STATEMENT OF WORK: COMBINED GAS AND DRY ICE SUPPLY DELIVERY CONTRACT

1.0 BACKGROUND:

The U.S. Army Public Health Center (APHC) Laboratory uses various cylinder gases, micro bulk gases, liquid nitrogen, and dry ice supplies to perform analytical services in support of the APHC mission. The Laboratory requires high-quality, efficient, and reliable supply delivery services to maintain the highly technical mission of the APHC. APHC will be occupying a New Laboratory Building designated as E2850 (address provided below) and transitioning from the Old Main Laboratory Building designated as E2100 (address below) during the life of this contract. Products and deliveries will be required as outlined below.

2.0 PERIOD OF PERFORMANCE:

3.0 REQUIREMENTS:

The contractor, as an independent contractor and not as an agent of the government, shall provide sufficient personnel possessing the skills, knowledge, training, and experience to perform the required tasks. All training, education and certification will be accomplished outside of this contract. The Contractor shall provide proof of a minimum of five (5) years’ experience.

3.1 Micro bulk Gases: The Contractor shall deliver on-site to 8300 Ricketts Point Road, Aberdeen Proving Ground, liquid argon and liquid nitrogen into 3,000 liter and 3,000 liter micro bulk tanks, respectively, which are to be provided and installed at the rear of Building E-2850 by the Contractor. This installation shall include all piping/connections to the building and to ensure gas is delivered without leaks. The Government will not accept a micro bulk tank whose hydrostatic date will expire during the duration of this contract.

3.1.1 The Contractor shall provide the micro bulk tanks in accordance with the below terms. The contract period is for Base Year and Two (2) One (1) Year Options.

3.1.2 The Contractor shall monitor the level of each tank and refill as required on a scheduled basis to ensure the laboratory is operational with agreed upon levels of gas. If the level is below 30%, the Contractor shall deliver within 24 hours (even if this is on a weekend or holiday). Exceptions for inclement weather or other uncontrollable related incidents must be coordinated with the Contracting Officer’s Representative (COR) immediately (2-3hrs) of awareness. Any failed delivery attempt must be immediately communicated to the COR.

3.1.3 Routine deliveries shall occur between the hours of 0730 – 1530 hours M-F excluding holidays to ensure proper monitoring of the delivery on a military installation. Weekend, Holiday, and emergency deliveries shall be coordinated the Government COR when necessary.

3.1.4 Both the liquid nitrogen and the liquid argon shall be of ultra-high (99.999%) purity.

3.1.5 All testing and maintenance of the tanks needed to ensure optimal operating conditions shall be completed by the Contractor. All required testing and maintenance shall be done IAW governing laws and equipment standard practices. Any downtime anticipated due to testing shall be coordinated with the COR as soon as the requirement is known. If tanks need to be taken offsite for testing, the tanks shall be replaced.

3.1.6 If replacement of the tanks is necessary, the entire process (removal of old tanks and the placement of new tanks, connection to the distribution system, and flush of the lines) shall all be coordinated with the COR. The cost of this shall be reflected in the Schedule of Services. The Contractor shall minimize downtime of the system and have a backup plan in place to allow for full operation of the facility shall an issue arise.

3.1.7 The Contractor shall provide a telemetry monitoring system for each microbulk tank which is wireless and solar powered to allow the Government to access via internet to observe, track, and project tank levels. System shall also be able to alert at least 10 registered email addresses of set alarm points for problems or critical fill levels. This monitoring system shall continue to operate without phone lines or electricity.

3.1.8 Unit prices for both argon and nitrogen shall be per FTS with estimated annual usage of 700,000FTS for argon and 1,400,000FTS for nitrogen.

3.1.9 The microbulk tanks shall be: 3,000 liter for argon and 3,000 liter for nitrogen and shall be compatible with our microbulk system.

3.2 Gas Cylinder Deliveries

3.2.1 DELIVERIES: The APHC requires the delivery of pre-filled gas cylinders as described in TE-1. The COR will order the required cylinders on an as-needed basis from the Contractor. The Contractor shall deliver the required gas on-site within 48 hours of the request for supply being placed by the COR. The Contractor shall coordinate with the COR prior to making deliveries or pick-ups.

These deliveries shall be made to the following location:

U.S. Army Public Health Center (APHC) 8300 Ricketts Point Road – E2850 Aberdeen Proving Ground, Maryland 21010

3.2.2 Cylinder Pick-Ups: APHC COR will notify the Contractor at least once a month when cylinders are ready for pick-up. This will be accomplished at least once (1) per month to avoid excessive rental fees. Once the COR has notified the Contractor with a specific number of tanks available for pick-up, the tanks shall be picked up within 5 business days of notification. The Government will not be charged rental fees for tanks that are not picked up within the 5 day window or if there is not sufficient space on the truck for pick-up of specified number of tanks.

3.2.3 Routine deliveries and Cylinder Pick-Ups shall occur between the hours of 0730 – 1530 hours M-F excluding holidays to ensure proper monitoring of the delivery on a military installation. Weekend, Holiday, and emergency deliveries shall be coordinated with the COR when necessary.

3.2.4 Broken or Malfunctioning Tanks: If a tank is observed by the COR to be broken, malfunctioning or empty upon receipt by the Contractor, the COR will immediately notify the Contractor and all rental fees for that tank shall cease. The tank shal; be replaced at the next business day at no additional cost to the Government.

3.2.5 Documentation: The Contractor shall provide a printed and electronic receipt for all gas tanks that are delivered or picked up from the APHC facility. This will be used for inventory tracking and to verify receipt and payment of invoices by the COR.

3.2.6 Specific Gases: The APHC requires the following gases at the estimated usage rate, at a minimum, be available for delivery when required. See TE-1 below for list.

TE-1

3.3 Dry Ice Pellets: The APHC requires the use of dry ice for analytical procedures in the laboratory. To support this requirement, the APHC requires a reliable delivery of this supply on a weekly basis.

3.3.1 Delivery Requirements

3.3.1.1 Two (2) 50-pound boxes of dry ice pellets shall be delivered to the following address:

U.S. Army Public Health Center (APHC) 8300 Ricketts Point Road – E2850 Aberdeen Proving Ground, Maryland 21010

3.3.1.2 Delivery shall occur every Monday morning after 0730 and before 1200 with the exception of Federal Holidays. For those weeks that Monday is a Federal Holiday, the delivery shall occur on the first business day of that week after 0730 and before 1200. Exceptions for inclement weather or other uncontrollable related incidents shall be coordinated with COR immediately (2-3hrs) of awareness. Any failed delivery attempt must be immediately communicated to the COR.

NOTE - Any changes to the delivery date shall be authorized in writing by the COR prior to the change and must be mutually agreed upon by the Government and the Contractor.

3.3.1.3 The Contractor shall provide a delivery receipt with each delivery. This delivery receipt shall be hand delivered to the APHC Logistics Division Warehouse Staff or other Logistics Division Civilian.

3.3.2 Safety: The dry ice pellets shall be packaged to ensure safe handling and to minimize evaporation.

3.4 Option Year 1 - Liquid Nitrogen in Portable Dewars Cylinders for Delivery to Old Main Laboratory Building: (Not to start until after 5/31/2023)

3.4.1 The Contractor shall deliver one (1) time per week for 52 weeks throughout the period of performance to Government-owned Dewars cylinders. This delivery shall occur on the first business day of the week. If a Federal Government Holiday falls on a Monday or the Government Facility is closed for business on Monday, the delivery shall occur the following business day.

Contractor shall deliver liquid nitrogen onsite to the following address:

U.S. Army Public Health Center (APHC) 8988 Willoughby Road – E2100 Aberdeen Proving Ground, Maryland 21010

3.4.2 Government will also require the filling of additional portable Dewars cylinders with liquid nitrogen approximately once every four (4) to six (6) weeks.

3.4.3 Liquid nitrogen shall be of ultra-high (99.999%) purity.

3.4.4 The Contractor shall use the Customer’s Dewars cylinders and fill them onsite. Exchange of the cylinders is not acceptable.

3.4.5 Unit prices for the liquid nitrogen shall be per liter, with estimated annual usage of 15,000 liters.

3.4.6 Any deviations from this schedule shall be coordinated with the COR immediately (2-3hrs) of awareness.

3.5 Option Year 1 - Gas Cylinder Deliveries for Delivery to Old Main Laboratory Building (Not to start until after 5/31/2023)

3.5.1 DELIVERIES: The APHC requires the delivery of pre-filled gas cylinders as described in the requirements list. The COR will order the required cylinders on an as-needed basis from the Contractor. The Contractor shall be able to deliver the required gas on-site within 48 hours of the request for supply being placed by the COR. The Contractor shall coordinate with the COR prior to making deliveries or pick-ups.

These deliveries shall be made to the following location:

U.S. Army Public Health Center (APHC) 8988 Willoughby Road – E2100 Aberdeen Proving Ground, Maryland 21010

3.5.2 Cylinder Pick-Ups: APHC COR will notify the Contractor at least once a month when cylinders are ready for pick-up. This shall be accomplished at least once (1) a month to avoid excessive rental fees. Once the COR has notified the Contractor with a specific number of tanks available for pick-up, the tanks shall be picked up within 5 business days of notification. The Government will not be charged rental fees for tanks that are not picked up within the 5 day window or if there is not sufficient space on the truck for pick-up of specified number of tanks.

3.5.3 Routine deliveries and Cylinder Pick-Ups shall occur between the hours of 0730 – 1600 hours M-F excluding holidays to ensure proper monitoring of the delivery on a military installation. Weekend, Holiday, and emergency deliveries shall be coordinated the Government COR when necessary.

3.5.4 Broken or Malfunctioning Tanks: If a tank is observed by the Government to be broken, malfunctioning or empty upon receipt by the Contractor, the COR shall immediately notify the Contractor and all rental fees for that tank shall cease. The tank shall be replaced at the next business day at no additional cost to the Government.

3.5.5 Unused and Full tanks: If a tank was returned to the Contractor with no loss of gas, the Contractor shall charge the Government the rental cost of the tank but will not charge for the gasses that were not used.

3.5.6 Documentation: The Contractor shall provide a printed and electronic receipt for all gas tanks that are delivered or picked up from the APHC facility. This shall be used for inventory tracking and to verify receipt and payment of invoices by the COR.

3.5.7 Specific Gases: The APHC requires the following gases at the estimated usage rate, at a minimum, be available for delivery when required. Please see TE-1 in 3.2.6 for specific list of gasses and annual quantities.

4.0 ANTI- TERRORISM AND OPERATIONAL SECURITY REQUIREMENTS (AT/OPSEC)

4.1 AT Level I training. For Contractor employees with an area of performance within an Army controlled installation, facility or area. All Contractor employees, to include subContractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subContractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

4.2 For Contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.3 iWATCH Training. This standard language is for Contractor employees with an area of performance within an Army-controlled installation, facility, or area. The Contractor and all associated subContractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.