ATTACHMENT 2 - STATEMENT OF WORK - 70Z03821QJ0000007.pdf

ATTACHMENT 2 – STATEMENT OF WORK (SOW)

70Z03821QJ0000007

1.0 Contractor Requirements for Repair or Overhaul

1.1 The United States Coast Guard (USCG) will furnish the components and quantities specified in the following table for repair and overhaul:

Description National Stock Number (NSN) Part Number (P/N) Estimated Yearly

Quantity

RT-5000 5821-01-629-6382 400-015525-5011 45

RT-5000 SAR 5821-01-HS1-8322 400-015525-8211 35

ANTENNA 5985-01-475-4764 121-040130-01 40

DBCU 1560-01-HS1-9043 400-046500-0101 20

1.2 The part(s) are utilized on the MH-60T aircraft. Upon receipt of the component(s), the

Contractor shall perform a test and evaluation to determine the condition of the component. Any component where no faults are found or the component is determined to be Beyond Economical Repair

(BER), the Contractor will be allowed one of the following firm-fixed prices only:

Service Total

Test and Evaluation

(TTE)/No Fault Found

(NFF)/Beyond Economic

Repair(BER/Scrap Fee)

TBD at time of award

1.2.1 When a component is found to be NFF or BER, the contractor shall prepare a failure data report in accordance with (IAW) Section 2.11. This report shall be included with the returned component. Parts that are found to be no fault found shall be marked ready for issue (RFI) and returned to the Aviation

Logistics Center (ALC) as is. The Contracting Officer will provide disposition instructions IAW Section

2.9 via a modification for all parts found to be BER.

2.0 Repair of RT-5000, RT-5000 SAR, DBCU and Overhaul of ANTENNA

2.1 Non-RFI components shall be repaired or overhauled and returned to RFI condition IAW the original equipment manufacturer (OEM) functional performance specifications. Components shall be overhauled for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI component.

The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

Discrepancies (over and above repair components) may be identified during initial evaluation. Over and above repair components consist of any findings of unusual damage IAW Section 2.7. The Contractor shall be responsible for documenting and reporting all over and above repair components to the

Contracting Officer after receipt of components at the contactor’s facility. The Contractor’s quote shall be valid for thirty (30) calendar days and the documentation must include:

Description of each discrepancy found

Number of man-hours per discipline required to complete each discrepancy

Parts costs (if the part is not listed on the separately priced parts list, this must be notated in the quotation and price for each part will be negotiated IAW Section 2.6)

Total dollar amount for each discrepancy

Total dollar amount for complete list of discrepancies

Delivery Order Number and applicable Line Item

2.1.1 The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate, or decline the Contractor’s proposal. The Contracting Officer shall provide a response to the quotation within thirty (30) calendar days after receipt. Additional work shall not be performed until the quotation is accepted and a modification to the task order is provided by the Contracting Officer.

The Contractor will have ninety (90) calendar days (plus the number of calendar days it takes the

Contracting Officer to provide a response to the over and above quotation) to complete the repairs and return the component(s) to the Government. In the event that a quotation is declined by the Contracting

Officer, the Contractor shall return the component “As-Is”. The Contractor will be authorized the firm-fixed Test and Evaluation fees established in contract.

2.1.2 The Contractor shall perform a visual and technical inspection of each component and correct all additional deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts.

The following definitions shall apply:

Minor: The process of disassembly sufficient to inspect all the operating components and the basic end article. It includes replacement or servicing as necessary followed by reassembly and testing. Upon completion of the repair or overhaul process, the component or end article will be capable of performing its intended service life or tour.

Major: In addition to those actions required for a minor repair or overhaul, a complete disassembly, to include 100% visual and 100% Nondestructive Inspection of all components, and 100% replacement of housing shall be performed. The component or end article will be capable of performing its intended service life or tour.

2.2 During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished

IAW OEM specifications and Federal Aviation Administration (FAA) Advisory Circular AC 43-4B, dated 9/11/2018, Corrosion Control for Aircraft.

2.3 Work under this purchase order shall be performed at the contractor’s facility or USCG approved repair facility. The contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and repair the components listed in this contract at the firm-fixed prices listed in the schedule (or modification).

2.4 Repair and Overhaul services must be performed IAW the procedures established in this SOW.

The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply. The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the

Contractor shall utilize the OEM repair manual. If the OEM manual does not cover a procedure, the

Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition. The USCG does not own nor can it provide the technical documents specified herein.

All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals

(CMM)

All OEM service bulletins, amendments, modifications, and specifications as applicable

2.5 The contractor shall have access to required repair or overhaul specifications and test/acceptance criteria and data to ensure all components are tested and repaired or overhauled IAW the current specifications and procedures. The USCG may review repair and overhaul manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining all specifications required for this effort. Original design or functional capabilities of the end component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.6 Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during repair or overhaul shall be included in the price listed in the schedule for these operations.

2.7 Prices do not include components that have been cannibalized or severely damaged due to mishandling. Additionally, USCG aircraft is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft.

Corrosion does not constitute unusual damage.

2.7.1 Components received which indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule.

Such components shall be inspected, repair or overhaul costs determined, and authorization to proceed obtained from the Contracting Officer by written determination or modification prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (30) calendar days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the component returned as-is, or consider the component

BER.

2.8 The USCG will provide disposition instructions (either to scrap the component at the contractor’s facility or to return the component to ALC) for all components that are considered BER. The contractor shall not dispose of a component until they have been notified by a written modification to the order.

When returning the component to ALC, the components shall be clearly marked as “BER” with the supporting evidence.

2.8.1 The USCG typically considers an item BER when the cost to repair exceeds sixty-five (65) percent of the price of a new unit; however, the USCG is not bound by that number and the Contracting

Officer will make all final BER determinations.

2.9 The Government shall not be liable for any amount expended by the contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.10 The contractor shall submit a failure data report for each repaired or overhauled component. This report shall include NSN, P/N, Serial Number (S/N), nomenclature, date of repair or overhaul, contract task order number, line item number, description of repaired or overhauled failure, the USCG’s reported failure, a listing of parts repaired and a listing of parts replaced. The contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the repaired or overhauled component.

2.11 The contractor may be required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system.

2.11.1 The contractor shall, immediately upon discovery, notify and disclose conditions to the

Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in repairs or overhauls) found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component.

Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

2.11.2 The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes. Upon request by the

Government, the contractor(s) shall forward a copy of their current certification and quality control manual for review.

2.11.3 The contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

2.11.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the

Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract or task order may be cancelled or terminated in accordance with the Federal Acquisition Regulations (FAR).

2.11.5 The contractor shall retain all records in accordance with FAR 4.7 Contractor Records Retention.

The contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

2.11.6 Unless otherwise specified, the contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

2.12 ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the contractor with deficiencies described in a Product Quality Deficiency

Report IAW the procedures established in section 6.3.

2.13 All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

2.14 Quarterly audits are conducted by ALC on Government Furnished Property at commercial contractor facilities. The contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The contractor’s role shall be to validate each component identified by S/N by ALC. Validation shall take place on the same date as the audit.

3.0 Certifications

3.1 When checked the Contractor shall:

Maintain OEM certification for the repair or overhaul of the components listed in this statement of work. The contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

All parts repaired or overhauled under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD

Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval

Tag, completed in its entirety. The contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of

Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number, and date. For Production Approval Holder, a

COC and a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided.

4.0 Tracked Components

4.1 Serial number tracking shall be used for validating the correct component(s) were received at the contractor’s repair and overhaul facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order. Should a discrepancy be identified, the contractor shall notify the Contracting

Officer in writing of the discrepancy.

Occasionally, a component will be received without a data plate. When missing, the contractor shall notify the Contracting Officer in writing requesting approval of serial number assignment. Upon the

Contracting Officer’s acceptance of the serial number proposed, a modification may be issued stating the serial number to be assigned. Upon receipt of a fully executed modification authorizing assignment of the stated serial number, the contractor shall affix a new data plate to the component. The data plate shall include all the required information about sited component including the newly assigned serial number.

4.2 When checked the contractor shall comply with the following documentation requirements:

The components to be repaired under this Purchase Order are tracked in the USCG’s Asset

Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the contractor with a Significant Component History Record

(SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped.

(NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The

Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the repaired or overhauled component(s). The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The

Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001 packed with the component. The Contractor shall retain a copy of each CRR for ninety

(90) calendar days. The contractor may request that their in-house work order be accepted to fulfill the

CRR requirement. The Contracting Officer will provide a written determination in response to the request.

5.0 Ordering Period

The Ordering Period for this contract consists of one (1) base ordering period of twelve (12) months and three (3) twelve (12) month optional ordering periods as follows:

Ordering Period Ordering Period Dates

Base Ordering Period TBD at time of award

Optional Ordering Period One TBD at time of award

Optional Ordering Period Two TBD at time of award

Optional Ordering Period Three TBD at time of award

6.0 Delivery Requirements

6.1 Delivery shall be one hundred (100) calendar days after induction. Induction shall take place no later than twenty (20) calendar days after receipt of the components at the contractor’s facility. The contractor shall be required to repair or overhaul at least two (2) RT-5000’s per month, at least two (2)

RT-5000 SAR per month, at least four (4) Antenna’s per month, and at least two (2) DBCU 1553

Ethernet per month. If the number of repairable components in the contractor’s possession falls below what is needed to maintain the contract delivery rate, the contractor will be allowed a one for one exception to the delivery requirement.

The USCG desires early deliveries therefor early shipments are encouraged at no additional cost to the

Government. If the contractor fails to deliver by the expected delivery date established within the task order and nonperformance is not covered by an excusable delay, FAR 52.212-4(f), Excusable Delays, the

Contracting Officer will negotiate consideration for delinquent deliveries on behalf of the Government.

Discounts negotiated in consideration for delinquent deliveries will be reflected in a modification to the task order. The following table shows the required delivery for each priced line item listed in the schedule.

Item

Description

Due No Later Than:

Induction/TTE Twenty (20) calendar days after receipt of components

Repair or

Overhaul

One hundred (100) days after induction

6.2 The Freight On Board (F.O.B.) Point for shipments under this contract is F.O.B. Destination.

Pricing shall include all applicable customs, duties, taxes, and shipping charges.

6.3 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies may be reported on standard form "SF 368", Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

6.4 Aircraft on Ground (AOG) will necessitate a special schedule. When the Contracting Officer notifies the contractor of an AOG situation, the contractor shall provide a response within twenty four

(24) hours of the notification. The contractor’s response shall provide status of the component needed to satisfy the AOG situation and the requirements to expedite shipment. The contractor shall ship the components directly to the USCG Air Station as quickly as possible. Material shall be shipped by the fastest traceable means, e.g. airfreight “next day delivery”.

7.0 Warranty

The contractor’s standard commercial warranty, including extended warranties, provided to the

Government at no additional cost, shall apply. IAW FAR 46.706(b)(5), Markings, the contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. The purpose of the marking or notice is to inform the Government personnel who store, stock or use the supplies that the supplies are under warranty. Markings may be brief but should include:

a. a brief statement that a warranty exists;

b. the substance of the warranty;

c. its duration; and

d. who to notify if the supplies are found to be defective.

For commercial items, the contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies.

In accordance with FAR 46.706(a), Warranty Terms and Conditions, the warranty shall clearly state:

a. Exact nature of the items and its components and characteristics that the contractor warrants;

b. Extent of the contractor’s warranty including all contractor’s obligations to the Government for breach of warranty;

c. Specific remedies available to the Government; and

d. Scope and duration of the warranty.

Acceptance of the standard commercial warranty does not waive the Government’s rights under any

“Inspection” clause that may be in the contract nor does it limit the Government’s rights with regard to the other terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and /or services listed in the schedule. The warranty shall cover a minimum period of twelve (12) months.

8.0 Shipping Instructions

Components being returned to the Government under this contract shall be shipped to the following address unless indicated otherwise in the task order.

USCG Aviation Logistics Center (Z50100)

1664 Weeksville Road

Receiving Section, Bldg. 63

Elizabeth City, NC 27909-5001

9.0 Invoicing Instructions

To constitute a proper invoice, the invoice shall be include those items cited in Paragraph (g) of

FAR 52.212-4, “Contract Terms and Conditions – Commercial Items.” In addition, the final invoice submitted under each awarded task order, if any, shall be clearly marked and labeled as the final invoice.

The final invoice shall be accompanied by a fully completed and signed (by the contractor) DHS

Contractor’s Release form (DHS Form 700-3). A copy of the invoice and all supporting documentation shall be submitted to the following address:

Email: ALC-FISCAL@USCG.MIL (preferred method) or

Chief, Fiscal Branch

USCG,ALC

1664 Weeksville Road., Bldg. 63

Elizabeth City, NC 27909-5001

Contractor Proposed Cyber/IT-Related Solutions The offeror or contractor shall identify all cyber/IT-related hardware, software and/or services that are included as part of its solution to the government’s requirement to store or process Coast

Guard data or connect to Coast Guard networks or other assets. The offeror or contractor shall provide this information in an electronic delimited file format (for example, csv file, docx table, xlsx table, rtf table or HTML file) as follows in its government response to the solicitation.

Contractor Proposed Cyber/IT Related Solutions for CG-6 Review Table is on the following page.

(Remainder of the page intentionally left blank) mailto:ALC-FISCAL@USCG.MIL

Contractor Proposed Cyber/IT Related Solutions for CG-6 Review

Product

Name or

Service

Manufacturer or Company

Version

(if any) Release

(if any) Quantity

(if any) Brief

Description

Cost (If not FFP.

Contractor is responsible for also ensuring inclusion in the cost proposal)

Recurring or Non-

Recurring?

If recurring, state frequency