Attachment 2 - Specifications Sheet - Dental Supplies.docx

INDIAN HEALTH SERVICE

Portland Area Attachment 2 - Specifications Sheet Western Oregon Service Unit Dental Supplies

1. Title Western Oregon Service Unit Dental Supplies

2. Background The Western Oregon Service Unit requires a reliable source of dental supplies to support direct patient care at Chemawa Indian Health Center. The supplies are necessary to maintain uninterrupted dental clinic operations and support patient treatment, prevention, sterilization, hygiene, and related dental services.

3. Scope The contractor shall provide dental supplies listed in Attachment 1 - Schedule of Items on an as-needed basis upon order from the Government. The contractor shall receive orders, coordinate shipment as needed, and deliver supplies to the designated facility within the required delivery timeframe.

4. Supply List and Product Requirements The contractor shall provide all dental supplies listed in Attachment 1. Example manufacturer and part/reference numbers are provided for identification of the required product type and expected form, fit, function, quality, and packaging. Equivalent items may be proposed, but must meet or exceed the referenced item characteristics and must be identified in the pricing schedule.

5. All-or-None Requirement The vendor is required to bid on all items. A quotation that does not include pricing for all listed items for the base period and each option period may be found unacceptable.

6. Ordering Supplies will be ordered on an as-needed basis by authorized Government personnel. The contractor shall accept orders by email or another mutually agreed ordering method and shall confirm receipt of each order.

7. Delivery The contractor shall deliver supplies within 10 business days after order, unless otherwise approved by the Government. Deliveries shall be made F.O.B. Destination during normal business hours, 7:30 AM to 4:30 PM local time, Monday through Friday, excluding Federal holidays.

8. Delivery Address Chemawa Indian Health Center, Western Oregon Service Unit, Attn: Dental Department, 3750 Chemawa Road NE, Salem, OR 97305.

9. Backorders, Discontinued Items, and Substitutions The contractor shall notify the Government in writing within two (2) business days after the contractor becomes aware, or reasonably should have become aware, that an ordered item is on backorder, on indeterminate backorder, unavailable, or discontinued. The notice shall identify the affected item, order number, reason for nonavailability, estimated availability date if known, and any proposed comparable alternative. If an item is unavailable, the contractor shall propose a comparable alternative. No substitution shall be shipped unless accepted in writing by the Government.

10. Product Condition, Shelf Life, and Packaging All supplies shall be new, unused, undamaged, and suitable for clinical dental use. Products shall not be expired at delivery. Sterile or infection-control products shall maintain packaging integrity and include lot number and expiration information when applicable. Deliveries shall be packaged to prevent damage, contamination, or product deterioration during shipment.

11. Infection Control, Safety, and Security The contractor shall comply with Chemawa Indian Health Center infection control, safety, and security procedures, practices, and standards when delivering supplies or otherwise accessing the facility. Delivery personnel shall follow facility check-in and access directions.

12. Government-Furnished Information and Equipment The Government will provide Attachment 1 - Schedule of Items and ordering information. No Government-furnished equipment will be provided.

13. Performance Monitoring The Government will monitor performance through verification that ordered items are received, inspection for order completeness and accuracy, confirmation that supplies are not damaged or expired, review of delivery timeliness, and confirmation that substitutions or equivalents have been accepted before shipment.

14. Inspection and Acceptance Criteria Supplies will be accepted upon verification that items match the order, quantities are correct, packaging is intact, items are undamaged and not expired, and any accepted equivalent items meet the Government requirement. Incomplete, damaged, expired, incorrect, or nonconforming supplies may be rejected and shall be replaced at no additional cost to the Government.

15. Period of Performance Base: 07/01/2026 - 06/30/2027; Option Year 1: 07/01/2027 - 06/30/2028; Option Year 2: 07/01/2028 - 06/30/2029; Option Year 3: 07/01/2029 - 06/30/2030; Option Year 4: 07/01/2030 - 06/30/2031.

16. Invoicing Invoices shall be submitted through the Department of Treasury Invoice Processing Platform (IPP) after delivery and Government acceptance. Invoices shall identify the applicable order, CLIN(s), item descriptions, quantities, unit prices, extended prices, delivery date, and supporting packing slip or receiving documentation.

17. Special Consideration - PPE Items The supply list includes items that may constitute personal protective equipment, including gloves, gowns, masks, and protective eyewear. The contractor shall comply with applicable domestic sourcing, Buy American, Trade Agreements, Make PPE in America Act, and other applicable acquisition requirements incorporated into the solicitation and resulting award.