Attachment 2_SOW Industrial Hygiene Support Services.pdf

Statement of Work Industrial Hygienists Consulting Services

USDA – Agricultural Research Service (ARS) Beltsville Agricultural Research Center (BARC)

Safety, Occupational Health, and Environmental Management (SHEM) Unit

1.0 Purpose:

The purpose of this requirement is to provide Industrial Hygiene (IH) support services to the U.S.

Department of Agriculture (USDA), Agricultural Research Service (ARS), Beltsville Agricultural Research Center (BARC). The Contractor shall provide one qualified consultant, equipment, and technical expertise necessary to support the ARS in maintaining a safe, compliant, and health-protective work environment across BARC facilities.

2.0 Background:

The Beltsville Agricultural Research Center (BARC), operated by the USDA Agricultural Research Service (ARS), is the largest ARS research campus, spanning roughly 6,400 acres and supporting about 700 federal employees. The site contains 439 buildings totaling over 2 million gross square feet, with 207 buildings actively in use for offices, laboratories, agricultural operations, greenhouses, and essential infrastructure.

3.0 Scope of Services:

The Contractor shall provide one industrial hygiene consultant, including but not limited to the following tasks:

3.1 Schedule: The Contractor is expected to work 40 hours per week, onsite Monday through Friday. The schedule will be full-time and will at times rotate across all three shifts which can include workdays on both Saturdays and Sundays.

3.2 Workplace Assessments: Conduct routine safety, occupational health, and environmental exposure assessments and evaluations across laboratories, greenhouses, animal facilities, industrial facilities, and administrative spaces when safety concerns/complaints are received by staff.

3.3 Hearing Conservation Assessments: Perform routine noise monitoring, related evaluations, and prescribe personal protective equipment, to support BARC’s Hearing Conservation Program when safety concerns/complaints are received by staff.

3.4 Respirator Fit Testing: Perform annual qualitative and quantitative respirator fit testing in accordance with OSHA 29 CFR 1910.134, and prescribes personal protective equipment, to support BARC’s Respirator Protection Program.

3.5 Radiation Safety Officer: Develop a compressive radiation safety program. Create and provide quarterly comprehensive reports summarizing all radiation waste assessments conducted, including waste characterization, quantity, and storage type data, storage and disposal recommendations, and compliance findings. Additionally, the Contractor shall develop a comprehensive radiation dosimetry program package consisting of program design documents, standard operating procedures, personnel monitoring protocols, and dose-tracking processes that focuses on staff that utilize or are exposed to radiative isotopes in the workplace. Programs must be clear, technically accurate, and suitable for immediate implementation.

3.6 Response to Safety, Occupational Health, and Environmental Concerns: Provide rapid response to general safety, occupational health, and environmental concerns to include but not limited to, hazardous materials incidents (chemical, biological, radiological, and industrial), including emergent Industrial Hygiene needs across BARC. The Contractor shall remain on call 24/7 to provide response support, as BARC operations run continuously across all three shifts.

3.7 Incident Report Writing: Prepares timely, clear, and comprehensive reports documenting findings, sampling results, corrective actions, and recommendations. Reports shall be submitted to the SHEM Unit, Compliance Manager, within three business days of assignment.

3.8 Annual Documentation Review: Conduct the annual review of existing SHEM Unit programs, policies, and standard operating procedures. At the start of each fiscal year, the Contractor shall submit an annual documentation review report to the SHEM Unit, Compliance Manager. The report must list all programs, policies, and standard operating procedures reviewed; identify compliance status; provide a gap analysis; and outline corrective actions needed to achieve compliance, including any new programs that must be developed. This report is due within forty business days of the beginning of the fiscal year.

3.9 Occupational Medical Surveillance Program (OMSP): Serves as the primary point of contact for program enrollment. Collect and review completed enrollment forms from BARC staff and then submit them to the designated SHEM Unit OMSP enrollment point of contact.

Assist supervisors in the OSMP enrollment process, any requirements after initial enrollments to include medical appointment scheduling are the sole responsibility of supervisors.

3.10 Annual Industrial Hygiene Inspections: Performs annual industrial hygiene inspections of all laboratories, facilities, and administrative spaces. Creates and submits annual compliance inspection checklists. Reports shall be submitted to the Shem Unit, Compliance Manager, within five business days of inspection completion.

3.11 Chemical Hygiene: Serves as the Beltsville Chemical Hygiene Officer (CHO). Routinely manages the chemical inventory system and collects inventory information from unit research leaders. Develops, implements, and oversees the Chemical Hygiene Plan to ensure the safe handling, storage, and use of hazardous chemicals. Responsibilities include maintaining regulatory compliance, conducting routine laboratory inspections, identifying and mitigating chemical hazards, coordinating employee training, and maintaining required safety documentation. The CHO also acts as the primary point of contact for chemical safety, provides guidance on risk assessments, and supports incident response and corrective actions to ensure a safe and compliant work environment.

3.12 All work shall comply with applicable federal regulations, USDA policies, ARS safety directives, and recognized industrial hygiene standards.

4.0 Industrial Hygienist Qualifications:

4.1 Must possess a bachelor’s degree in science (chemistry, biology, and/or physics, environmental engineering), or another STEM field.

4.2 Minimum 4-years professional, full-time, Certified Industrial Hygienist accreditation is highly desired but not required.

4.3 Experience must involve recognition, evaluation, and control/mitigation of workplace laboratory, industrial, and administrative workplace hazards.

4.4 Must demonstrate responsibility for industrial hygiene decision-making past technician level tasks.

4.5 Must demonstrate hands‑on knowledge and experience using a range of industrial hygiene monitoring instruments, including but not limited to: multi‑gas detectors (e.g., MSA Altair 4X/5X, Dräger X‑am series), personal and area air sampling pumps (e.g., SKC AirChek, Gilian GilAir), noise dosimeters and sound level meters (e.g., Larson Davis Spartan, 3M/Quest Edge), and radiation detection and monitoring devices such as (e.g., Dosimeters, Geiger counters, Thermo Scientific RadEye units, and Ludlum survey meters). Applicants must also be proficient in the inspection, calibration, functional testing, and routine maintenance of this equipment to ensure accurate and reliable field measurements.

5.0 Period of Performance:

5.1 The period of performance shall be one (1) year from the date of award.

6.0 Deliverables

6.1 Workplace Assessments:

6.1.1 Conduct routine safety, occupational health, and environmental exposure assessments across all facility types in response to staff concerns or complaints.

6.2 Hearing Conservation:

6.2.1 Performs routine noise monitoring and evaluations and recommends appropriate PPE to support the Hearing Conservation Program.

6.3 Respirator Fit Testing:

6.3.1 Conducts annual qualitative and quantitative respirator fit testing per OSHA 29 CFR 1910.134 and prescribes appropriate PPE.

6.4 Radiation Safety Program:

6.4.1 Develop and maintain a comprehensive radiation safety program.

6.4.2 Provide quarterly radiation waste assessment reports with characterization, quantities, storage details, and compliance findings.

6.4.3 Develop and maintain radiation dosimetry program, including SOPs, monitoring protocols, and staff exposure dose recordkeeping processes.

6.5 Safety, Occupational Health & Environmental Response:

6.5.1 Provide rapid, 24/7 on-call response to chemical, biological, radiological, industrial, and other safety or environmental incidents, including emergent industrial hygiene needs.

6.6 Incident Reporting:

6.6.1 Prepare and submit clear, comprehensive incident reports, including findings, sampling results, corrective actions, and recommendations, within three business days of assignment.

6.7 Annual Documentation Review:

6.7.1 Conduct an annual review of all SHEM programs, policies, and SOPs.

6.7.2 Submit a compliance report with gap analysis, corrective actions, and identification of programs requiring development within forty business days of the fiscal year start.

6.8 Occupational Medical Surveillance Program (OMSP) Support:

6.8.1 Routinely collects, reviews, and submits staff enrollment forms and assists supervisors with the enrollment process.

6.9 Annual Industrial Hygiene Inspections:

6.9.1 Performs scheduled annual industrial hygiene inspections of all laboratories, facilities, and administrative spaces.

6.9.2 Submits inspection checklists and reports within five business days of inspection completion.

6.10 Chemical Hygiene Officer (CHO) Duties:

6.10.1 Routinely manages the chemical inventory system and coordinates inventory collection from unit heads.

6.10.2 Develop and maintain the Chemical Hygiene Plan.

6.10.3 Conduct routine laboratory inspections, identify hazards, coordinate training, maintain compliance documentation, and support incident response and corrective actions.