Attachment 2 - SOW - Dry Ice-Gas-Liquid Cylinder and Dewar Supply contract.pdf

Statement of Work:

USDA-ARS-WRRC Dry Ice, Gas and Liquid Cylinder & Dewar supply contract

Background:

The United States Department of Agriculture, Agricultural Research Service, Western

Regional Research Center (USDA-ARS-WRRC) at 800 Buchanan St., Albany, California

94710 has a requirement for the following (see table below) to be delivered on a weekly

Dry ice and Cylinders / Dewars. The following list of deliverables represents the

WRRC’s requirements.

Item Size Quantity & Frequency

Dry Ice Pellets 560 lbs (approx.) Weekly

Liquid Nitrogen 22PSI 160-180 L dewar As needed, typically 14 per month

Nitrogen Gas - Industrial Grade 250 size cylinder As needed, typically 7 per month

Nitrogen Gas - Ultra High

Purity 99.999%

300 size cylinder As needed, typically 2 per month

Helium - Ultra High Purity

99.999%

300 size cylinder As needed, typically 8 per month

Argon - Industrial Grade 250 size cylinder As needed, infrequently

Argon - Ultra High Purity

99.999%

300 size cylinder As needed, typically 1 per month

CO2 liquid - Industrial Grade 250 size cylinder As needed, typically 3 per month

CO2 liquid - Industrial Grade with eductor (tube)

250 size cylinder As needed, typically 2 per month

CO2 liquid - Ultra High Purity

99.999%

300 size cylinder As needed, typically 1 per month

Oxygen - Industrial Grade 250 size cylinder As needed, typically 1 per month

Oxygen - Ultra High Purity

99.999%

300 size cylinder As needed, infrequently

Hydrogen - Ultra High Purity

99.999%

300 size cylinder As needed, infrequently

Air – Ultra High Purity

99.999%

300 size cylinder As needed, infrequently

There are infrequent times when the contractor may be asked to provide other cylinder gases. When this occurs the contractor will send the contracting officer and COR the price for that item and this may be added to the contract via bilateral contract modification. These not listed items shall not be provided until a modification is approved or via prior written contracting officer approval.

Any quote provided to the USDA must include all charges (surcharges, fees, etc.)

associated with the ordering and the delivery of gases and items as needed and reflected on the schedule of prices. Cylinder, dewar, and dry ice containers must be provided, will not be provided by the USDA. Cylinder, dewar, and dry ice container rental is expected to be a part of your quote and in the schedule of prices.

Services to start DATE HERE.

2.1 General Requirements

2.1.1 The Contractor, as an independent contractor and not an agent of the United States

Department of Agriculture, Agricultural Research Service, Western Regional Research

Center (ARS WRRC) shall, on a weekly (delivery of dry ice) or an as required basis

(delivery of cylinder and dewars), supply the material and all other things necessary for or incident to the performance of the assigned task.

2.1.2 All work performed by the contractor shall comply with all applicable Federal, state and local laws and regulations, including, but not limited to, those promulgated under the

Resource Conservation and Recovery Act, the Toxic Substances Control Act, the

Occupational Safety and Health Act, the Hazardous Materials Transportation Act, California Title 22 and applicable Department of Transportation regulations.

2.2 Specific requirements

The contractor will provide all services necessary for the ordering, delivery of, and retrieval of empty containers listed in the schedule in accordance with all local, state, and federal laws, and regulations, and the terms and conditions of this contract.

• Ordering & Delivery

The contractor shall provide a POC - preferably via the internet, to allow the COR

(USDA personnel) to place as needed orders. For dry ice – a standing order will be in place for the weekly delivery of 560 lbs. For gases, typically the USDA places weekly orders, but there have been rare occasions in the past when in a previous contract the

USDA placed two orders in a week. Contractor shall keep records of how much the COR has ordered and how much has been funded on the delivery order. The contractor shall not provide any gas or ice without a funded order or without prior contracting officer approval.

Delivery must be made within the USDA-WRRC’s operational hours M-F 8:00 to

4:30PM.

The quantities specified in the schedule of prices are estimates only. If the Government's requirements do not result in orders in the quantities described as estimated in the pricing schedule, then that fact shall not constitute the basis for an equitable price adjustment.

Contractor will be compensated at a fixed unit price for items listed for only the items ordered and delivered.

• Timeliness of delivery

Ordered as needed items must be delivered within 96 hours after the order is received.

Anytime ordered cylinder gasses are unavailable or will not be able to be delivered within this time frame must be conveyed to the COR within 24 hours of the time the order was received.

Dry ice must be delivered on a weekly basis within seven days from the previous delivery.

• Invoicing & billing

Invoices must be posted on the Dept. of Treasuries Invoice Processing Platform (IPP) at:

www.ipp.gov. Invoices shall not be sent more than monthly. There should be a cover page showing all the costs associated with that month then backup documentation / breakdown of orders placed during that month to show the details of those costs. All costs shall correspond to the approved costs found in the schedule or prices or invoices will be rejected back for correction.

• ARS Equipment and Personnel

ARS-WRRC shall not furnish any equipment to assist the contractor in the performance of the contractor's responsibilities under this contract.

• Safety

The contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable Federal, state, and local laws, safety regulations and procedures, and contractor will ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and delivering gases and dry ice be trained for the level of expertise required for the proper performance of the task. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe delivery and handling of the cylinder gases and dry ice.

http://www.ipp.gov/