Attachment 2 SOW.pdf

INDIAN HEALTH SERVICE

PHOENIX INDIAN MEDICAL CENTER

Statement of Work

Background The Phoenix Indian Medical Center (PIMC) is a 1.2M SF campus comprised of a hospital tower and numerous outpatient care and support buildings. The campus is located at 4212 North 16th Street, Phoenix, Arizona 85016. The PIMC hospital tower (Building 233) is a five-story, Joint Commission (TJC) accredited, 127-bed hospital employing 1,200 staff that primarily serves a patient population of 140,000 Native Americans in the Phoenix metropolitan area. The hospital tower was built in 1970 and is approximately 163,000 SF.

This is a federal facility on federal property and the authority having jurisdiction (AHJ) is not the City of Phoenix. The AHJ is the Phoenix Area Indian Health Service Director of the Office of Environmental Health and Engineering. There are four (4) total elevator cars operating in two (2) elevator shafts in the main tower of the hospital. The elevator shaft on the west side houses two (2) cars that serve staff only (PIV access card required to operate – Cars #1 and #2) and the elevator shaft on the and east side houses two (2) elevator cars that serve patients (Car #3 and #4). The elevator mechanical room is accessed on the tower roof in the penthouse above the 5th floor of the hospital tower.

Each car is manufactured by Galaxy/Hollister Whitney, is geared, and is rated at 4,000 pounds with a speed of 350. The controller is a GALaxy IV Traction elevator controller. Each car is operated by a 50 HP Nidec Elevator System Type E motor running on 3-phase power.

Objective The objective of this contract is to provide PIMC with services to ensure the hospital’s elevators are maintained and reliable by providing the following services:

1) To perform Preventative Maintenance (PMs) for elevators per ASME A17.1/CSA B44, Safety Code for Elevators and Escalators (2010).

2) To performing PM tests and inspections at frequencies specified in Appendix N ASME A17.1/CSA B44, Safety Code for Elevators and Escalators (2010)

3) To perform service calls for elevator repair at regular hour rates

4) To perform service calls for elevator repair at emergency rates

5) To perform service calls for elevator repair after hour rates

6) To coordinate with fire alarm contractors for access to elevator shafts

7) To perform monthly test of firefighter’s emergency operations and written record of findings per

NFPA 101 (2012) 9.4.3 and 9.4.6

All technicians performing tests, inspections, and repairs shall meet the qualification requirements of the ASME QEI-1. Inspectors and inspection supervisors shall be certified by an organization accredited by ASME in accordance with the requirements of ASME QEI-1.

This is a service contract only and all parts needed for repairs shall be purchased separately through an alternate procurement method.

Period of Performance Contract performance shall be for a base year and four (4) one (1) year option for renewal. If the Government exercises its option pursuant to FAR 52.217-9, “Option to extend the term of the contract”, the performance period will be extended in accordance with the following schedule:

Base – Upon issuance of award through December 31, 2024

Option Year 1 - January 01, 2025 through December 31, 2025

Option Year 2 - January 01, 2026 through December 31, 2026

Option year 3 – January 01, 2027 through December 31, 2027

Option year 4 – January 01, 2028 through December 31, 2028

Contract Awardee Responsibilities & Tasks

1) Provide a monthly PM service to examine, lubricate, adjust, and when conditions warrant, to repair or replace the components of the traction elevator system listed below. Parts and components shall be purchased separately from this contract. This contract shall include the labor to PM and replace parts only.

a. Machines, Drives, Motors, Governors, Sheaves, Counterweights, Safety Mechanisms, Hoist Ropes, Relays, Motor Starters, Fuses, Transformers, Contacts, Circuit Boards, Limit Switches, Door Operators and Belts, Gibs, Door Closers and Door Protective Devices, Emergency Lighting, Car and Hall Position Indicators, Lobby Control Panels, fireman's service key switches. Re-lamping of signal fixtures is included during preventive maintenance visits

2) Provide a monthly written record of monthly firefighters’ emergency operation test.

3) Perform all required periodic inspections as outlined in Appendix N of ASME A17.1/CSA B44, Safety Code for Elevators and Escalators (2010), and provide written records of inspection.

Written records submitted shall include date of inspections, components or systems that have not been inspected, and code deficiencies noted during the inspection alogn with a statement of corrective action taken if any.

Per Appendix N, every six months the following are to be inspected:

4) Perform all required periodic tests as outlined in Appendix N of ASME A17.1/CSA B44, Safety Code for Elevators and Escalators (2010), and provide written records of tests performed.

Written records submitted shall include date of test, type of test(s) performed, detailed results of the test(s) including but not limited to, speed, governor trip speed, safety slide distance, relief valve setting, escalator/moving walk brake torque setting, etc. Code deficiencies found during the test are to be noted in the report along with any corrective action taken.

Per Appendix N the following are to be tested annually:

Oil Buffers Safeties Governors Slack-Rope Devices on Winding Drum Machines Normal and Final Terminal Stopping Standby or emergency power operation Power operation of door system Broken Rope/Tape/Chain Switch E/E/PES electrical protective devices Ascending Car Overspeed Protection and Unintended Car Movement Traction loss detection means Broken-Suspension Member and residual-strength detection means

5) Contractor shall provide up to 25 of non-emergency service visit hours per year during regular business hours. Non-Emergency calls are defined as calls where there is at least 1 of the 4 elevators at the hospital working.

6) Contractor shall provide up to 15 emergency service hours defined as having no working elevators at the hospital. Contractor is required to respond within 2 hours of an emergency call.

7) Contractor shall provide up to 10 hours of after hours response.

Contracting Officer Authority Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved for the Contracting Officer.

Contracting Officer’s Representative (COR) The person identified below is hereby designated as the Contracting Officer's Representative (COR) for this contract.

Contacts: Douglas Barber 602-263-1539 douglas.barber@ihs.gov

Invoice Submission and Payment The Contractor shall submit its original invoice to the Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix AZ 85016 and or via email to PHX_PIMCAPInvoice@ihs.gov. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included);

(3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. Phoenix Indian Medical Center, Finance Dept., Aztec Building 1616 East Indian School Road, Suite 360E, Phoenix, AZ 85016, shall make payment.