Attachment 2 SOW.pdf

USDA Forest Service

Green Mountain National Forest

Manchester Ranger District

Statement of Work for

Recreation Site Vault Pumping Contract

December 12, 2022

Somerset Airfield Double Vault CXT Toilet Building – located on the Manchester Ranger District

TABLE OF CONTENTS

1.0 General

2.0 Specific Requirements/Tasks

3.0 Special Instructions………………………………………………………………………………………5

Statement of Work (SOW) Manchester Ranger District Recreation Site Toilet Vault Pumping

1.0 General

1.1 Background

The mission of the USDA Forest Service to achieve quality land management under the sustainable multiple-use management concept to meet the diverse needs of people. The mission of the Green Mountain & Finger Lakes National Forests is to offer extensive multi-use advantages to the public. This acquisition is needed to ensure public recreation facilities are maintained and are sanitary for the safety and well-being of visitors at the developed recreation sites across the Manchester Ranger District on the Green Mountain National Forest.

1.2 Objective

Vault toilets and a holding tank located at recreation sites on the Manchester Ranger District require annual waste removal. The contractor shall provide all equipment and labor necessary to remove waste from vault toilets and a wastewater holding tank in accordance with contract specifications for the purpose of maintaining facilities.

1.3 Scope of Work

Contractor shall furnish, on a “call when needed” basis, toilet pumping services which includes all equipment, supervision, transportation, labor, operational supplies, and incidentals necessary to pump, wash down, cleanup, disinfect and dispose of all waste products removed from the toilets and underground vault tanks, in accordance with the following contract specifications and in accordance with State and Federal regulations. Not all vaults will be pumped each year.

1.4 Period of Performance

The approximate toilet pumping services period of this contract is from July 1 to October 31.

The Contract Officer Representative (COR) will notify the Contractor when there is a need for servicing. This initial notification may be by phone or email. Contractor should work with COR to schedule dates within the period of performance. A delegated representative will typically meet the Contractor on site for each pump out. Generally, servicing shall be between the hours of 7am and 5pm during the work week (Monday – Friday).

1.5 Place of Performance

Vaults are located at the following recreation sites on the Manchester Ranger District:

White Rocks Picnic Area – Wallingford, Rutland County. From Rt 7, follow Rt 140 east 2.1 miles to the junction of Sugar Hill Rd on the right. Follow Sugar Hill Road for about 200 feet to the sign for the Green Mountain National Forest – White Rock Picnic Area. Turn right on Forest Road 52. Follow FR 52 for 0.5 miles to the Picnic Area parking lot. Outhouse is on the left side of road.

Big Branch Picnic Area – Mt Tabor, Rutland County. From Rt 7 travel 1 mile on Forest Road 10. Site is on the right side of the road.

Little Rock Pond AT/LT Trailhead – Mt Tabor, Rutland County. From Rt 7 travel 3 mile on Forest Road 10. Site is on the left side of the road.

Greendale Campground – Weston, Windsor County. 2 miles north of Weston on Rt 100, then 2 miles northwest on Forest Road 18.

Hapgood Pond Rec Area –Peru, Bennington County. North on Rt 11 & 30, follow Rt 11 to Peru. Turn left and go 1.75 miles to entrance. Picnic area outhouse is to the right. Campground loop and volunteer host site underground vault is to the left.

Grout Pond Rec Area –Stratton, Windham County. Grout Pond can be reached by taking Forest Road 262 off of Arlington/West Wardsboro Rd.

Somerset Airfield Camping Area – Somerset, Windham County. From State Route 7 in Bennington, take State Route 9 east for 15 miles (passing State Route 8 on the right after 13.5 miles). On a downhill decent, take a left onto FR71.

Traveling north on FR 71 for 6.6 miles. Turn left (at 6 miles to stay on FR 71) so you don’t end up at Somerset Reservoir.

The outhouse locations are a short distance ahead. The double unit is on the left and the single unit is on the right.

Route 9 AT/LT Trailhead – Woodford, Bennington County. Located on Rt 9 in the town of Woodford. The trailhead is located approximately 5 miles east of Bennington on the North side of Rt 9.

2.0 Specific Requirements and Tasks

2.1) PUMPING PROCEDURES WHEN AN OUTSIDE MANHOLE IS AVAILABLE

If a vault has an outside manhole, pumping must happen utilizing this access.

The manhole/clean out hatch is located outside of the building generally near the vent stack. The double units have two clean out hatches and the single units have one. A key or tool will be needed to unlock the hatch. The contractor will need to arrange with the COR to have units unlocked prior to service. The contractor will also need to have tools on hand to remove the hardware securing the hatches for those that are fastened in such a way.

Waste (sewage and debris) shall be removed down to within 2-4 inches of the very bottom of the unit.

If there is a heavy concentration of solids on the bottom of the vault, apply water to break up and dilute the solids and then pump this diluted waste down again.

There will be trash in these vaults and this will be removed and placed in a leak proof container so that no contamination to the surrounding area will result. This trash is to be disposed of in an appropriate trash receptacle off National Forest Land.

After vaults are pumped and trash is removed, thoroughly clean and disinfect all contaminated areas resulting from the pumping process. Either sweep or wash all waste that is deposited on the concrete surrounding the manhole cover back into the vault if possible.

100 gallons of clean water should be added back to the vault units (except for the underground holding tank at Hapgood Pond campground host site). This clean water is essential for odor reduction and insect control.

After adding clean water, thoroughly clean around the manhole cover gasket area and replace the cover. When locking the lid on the CXT concrete units, it will be necessary to stand on the lid (compressing the seal) to line up the holes provided for the lock. The manhole cover MUST fit with an airtight seal so that the venting process of the vault is not interfered with. If there is not an airtight seal, the contractor shall notify the representative on site.

2.2) PUMPING THROUGH THE TOILET RISER WHEN THERE IS NO OUTSIDE MANHOLE

Remove the debris and pump as noted in above section. Extra care shall be taken to prevent waste spillage onto the interior floor and wall surface while removing debris and while pumping. The toilet paper dispenser and toilet riser shall be protected from damage and the toilet paper shall be covered with a waterproof material prior to removing debris or pumping in order to prevent contamination.

During the final cleanup, the interior floor surface and any wall surface that was contaminated by waste shall be thoroughly disinfected. Thoroughly wash, disinfect, and dry the toilet riser, the seat and cover before the contractor leaves the work site. Remove the waterproof covering that was protecting the toilet paper and make sure the paper did not get contaminated. If the paper did get contaminated, the contractor shall notify the representative on site. The door handles or knobs shall also be disinfected and dry before the contractor leaves the job site.

Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any toilet location until final cleanup is accomplished.

2.3) ADDING WATER BACK INTO TANK

Clean water will be added back into the tanks after final pumping has been accomplished.

2.4) OFFSITE DISPOSAL OF SEWAGE AND DEBRIS

The Contractor shall be properly licensed and shall be responsible for making disposal arrangements, including disposal of all affluent, debris, and trash, and payments of all fees. Disposal shall conform to all Federal, State, and local laws and ordinances.

The Contractor shall be responsible to prevent spillage and to haul all waste material (sewage and debris) in watertight containers. Handling of all waste material shall be in accordance with all applicable health regulations.

3.0 Special Instructions

3.1) CONDUCT OF PERSONNEL

The Contractor and Contractors employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract.

Due to the nature of the duties under this contract, the contractor and contractor’s employees shall keep themselves and equipment presentable at all times. The Contracting Officer may, in writing, require the contractor to remove from the work site any employee the Contracting Officer deems incompetent, careless, discourteous to the public, or is otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government-owned property.

3.2) RESOURCE DAMAGE

Any damage or defacement that occurs to government property or land resource during contracting operations shall be repaired at the contractor’s expense to its original condition. Onsite inspection will be made by representative on site prior to acceptance of work.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.