SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

APHIS-MN-126395

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

USDA APHIS

APHIS-WS-NV-SO-93AG CODE 16. ADMINISTERED BYCODE

X

X

X

481219

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORAPHIS-MN-126395

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/13/2026 1200 CT

04/07/2026

6123363433AMANDA BARBOSA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12639526Q0099

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 30 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Reno NV 89521 8775 Technology Way

USDA, APHIS, WS

Nevada State Office

15. DELIVER TO

MINNEAPOLIS MN 55401

SUITE410

250 MARQUETTE AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$25

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA APHIS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 05/01/2026 to 04/30/2031

0001 Ordering Period One: Rotary-wing flight services in accordance with CLINs 0001a-0001e of the Schedule (05/01/2026 - 04/30/2027)

Period of Performance: 05/01/2026 to 04/30/2027

0002 Ordering Period Two: Rotary-wing flight services in accordance with CLINs 0002a-0002e of the Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

AMANDA K. BARBOSA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Schedule (05/01/2027 - 04/30/2028)

Period of Performance: 05/01/2027 to 04/30/2028

0003 Ordering Period Three: Rotary-wing flight services in accordance with CLINs 0003a-0003e of the Schedule (05/01/2028 - 04/30/2029)

Period of Performance: 05/01/2028 to 04/30/2029

0004 Ordering Period Four: Rotary-wing flight services in accordance with CLINs 0004a-0004e of the

Schedule (05/01/2029 - 04/30/2030)

Period of Performance: 05/01/2029 to 04/30/2030

0005 Ordering Period Five: Rotary-wing flight services in accordance with CLINs 0005a-0005e of the

Schedule (05/01/2030 - 04/30/2031)

Period of Performance: 05/01/2030 to 04/30/2031

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

30 2 of

PART 1.0 - SCHEDULE OF ITEMS

0001 CLINs Ordering Period One: May 1, 2026 – April 30, 2027

Item No. Description of Item Unit Est. Quantity Unit Price Total Amount

0001a. Rotary Wing Flight Services HR 60 $_______ $_______

0001b. Fuel Truck Mileage Mile 2,500 $_______ $_______

0001c. Trailering Mileage Mile 2,000 $_______ $_______

0001d. Travel Expenses (Operational) Day 10 $200.00 $2,000.00

0001e. Travel Expenses (Training) Day 4 $500.00 $2,000.00

0002 CLINs Ordering Period Two: May 1, 2027 – April 30, 2028

Item No. Description of Item Unit Est. Quantity Unit Price Total Amount

0002a. Rotary Wing Flight Services HR 100 $_______ $_______

0002b. Fuel Truck Mileage Mile 4,000 $_______ $_______

0002c. Trailering Mileage Mile 2,000 $_______ $_______

0002d. Travel Expenses (Operational) Day 10 $200.00 $2,000.00

0002e. Travel Expenses (Training) Day 4 $500.00 $2,000.00

0003 CLINs Ordering Period Three: May 1, 2028 – April 30, 2029

Item No. Description of Item Unit Est. Quantity Unit Price Total Amount

0003a. Rotary Wing Flight Services HR 100 $_______ $_______

0003b. Fuel Truck Mileage Mile 4,000 $_______ $_______

0003c. Trailering Mileage Mile 2,000 $_______ $_______

0003d. Travel Expenses (Operational) Day 10 $200.00 $2,000.00

0003e. Travel Expenses (Training) Day 4 $500.00 $2,000.00

0004 CLINs Ordering Period Four: May 1, 2029 – April 30, 2030

Item No. Description of Item Unit Est. Quantity Unit Price Total Amount

0004a. Rotary Wing Flight Services HR 100 $_______ $_______

0004b. Fuel Truck Mileage Mile 4,000 $_______ $_______

0004c. Trailering Mileage Mile 2,000 $_______ $_______

0004d. Travel Expenses (Operational) Day 10 $200.00 $2,000.00

0004e. Travel Expenses (Training) Day 4 $500.00 $2,000.00

0005 CLINs Ordering Period Five: May 1, 2030 – April 30, 2031

Item No. Description of Item Unit Est. Quantity Unit Price Total Amount

0005a. Rotary Wing Flight Services HR 100 $_______ $_______

0005b. Fuel Truck Mileage Mile 4,000 $_______ $_______

0005c. Trailering Mileage Mile 2,000 $_______ $_______

0005d. Travel Expenses (Operational) Day 10 $200.00 $2,000.00

0005e. Travel Expenses (Training) Day 4 $500.00 $2,000.00

CONTRACT CEILING: $1,500,000.00

SCHEDULE NOTES

1) The quantities as listed in the “Schedule of Items” are estimated requirements for this contract period. The Government estimates, but does not guarantee, the volume of purchases under this contract. The USDA, APHIS attempts to be as accurate as possible when providing estimated quantities, however, actual quantities required may vary from the quantities listed. Beyond the guaranteed contract minimum of $7,000.00, no guarantee is given as to the actual quantity required during the term of this contract.

2) The Department of Labor Service Contract Act applies to this contract so the contractor must take this into consideration when developing a price quote. The contractor is responsible for obtaining the wage determination applicable to the location where the services will be performed as well as determining the appropriate labor categories/occupation codes under the applicable wage determination. See section entitled “Wage Determination and Labor Rates” for further information. Please contact the contracting officer if you need assistance.

3) Fuel truck mileage must be approved in advance by the COR. Mileage will originate from the contractor’s home base. If fuel truck mileage is authorized, it is reimbursed at the fixed rate in the Schedule.

4) Trailering mileage must be approved in advance by the COR. Mileage will originate from the contractor’s home base. If trailering mileage is authorized, it is reimbursed at the fixed rate in the Schedule.

5) Travel Expenses (Operational): On occasions when flight operations occur more than 50 miles from the Contractor’s home base, a fixed daily travel rate will be paid for each individual required to travel. All travel must be approved in advance by the Contracting Officer Representative (COR). Travel will be reimbursed at the fixed rate established in the Schedule.

6) Travel Expenses (Training): On occasions when travel of more than 50 miles from the Contractor’s home base is required to complete training and performance evaluations required under this contract, a fixed daily travel rate will be paid for each individual required to travel.

All travel must be approved in advance by the Contracting Officer Representative (COR).

Travel will be reimbursed at the fixed rate established in the Schedule.

PART 2.0 – PERFORMANCE WORK STATEMENT

2.1 - Scope This PWS defines the requirements for providing rotary‑wing flight services, supporting wildlife damage management operations in Nevada and bordering states, including all tasks, deliverables, and standards required for safe and compliant flight operations

2.2 - Background The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS) Program in Nevada require contracted rotary‑wing flight services to support their wildlife damage management and related operational missions.

The Contractor must furnish, operate and maintain one helicopter and one fuel truck in accordance with the specifications.

2.3 - Purpose The purpose of this Performance Work Statement (PWS) is to identify the required tasks and responsibilities of the Contractor providing rotary‑wing flight services in support of the Nevada WS Programs.

Contracted flight operations primarily support activities related to wildlife damage management.

Additional missions may include disease monitoring, removal of invasive species, and emergency response operations. Flight requirements may fluctuate based on predation levels, operational priorities, and weather conditions; however, the Contractor must remain available to perform services with a minimum of 72 hours’ notice.

WS may conduct operations under interagency agreements or cooperative service agreements with state and federal agencies, and private landowners. The Contractor’s services may be utilized to support any such agreements.

2.4 - Contract Type and Term The government is awarding a firm, fixed-price, indefinite delivery, indefinite quantity, commercial services contract.

The period of performance for this contract includes five ordering periods and each ordering period will be twelve (12) months in duration.

2.5 Limitations on Personal Services

The Government will not exercise supervision or control over Contractor personnel. Contractor personnel shall perform independent, non‑personal services.

2.6 - Performance Tasks

2.6.1 Objective 1: Provide Safe and Effective Rotary-Wing Flight Operations The Contractor must conduct rotary-wing flight operations to support wildlife damage management missions including predation mitigation, disease monitoring, invasive species removal, and emergency response operations. The Contractor must maintain availability with a minimum of 72 hours’ notice and conduct flights only during daylight hours and under VFR conditions. Expected outcomes include safe, efficient completion of missions and consistent aircraft and pilot readiness. All tasks must comply with the WS Aviation Safety and Operations Manual, FAA regulations, weight and balance requirements, and all applicable safety policies. The Contractor must possess and maintain all required pilot qualifications, including a Commercial Pilot Certificate with instrument rating, FAA medical certification, and required flight-hour minimums. The pilot must demonstrate proficiency in low-level flight, safe operational judgment, emotional stability, and effective communication.

2.6.2 Objective 2: Maintain Required Safety, Reporting, and Compliance Documentation The Contractor must submit accurate flight hour documentation per sortie, complete required pilot evaluations and annual flight reviews, and report all accidents, incidents, and hazards in accordance with WS and FAA requirements. Expected outcomes include timely and accurate reporting that supports program oversight, regulatory compliance, and risk management. Compliance must follow FAA reporting rules and WS Aviation Safety Manual requirements. The Contractor must possess the ability to accurately complete all reporting, documentation, and hazard/incident submissions.

2.6.3 Objective 3: Comply with Personal Protective Equipment Requirements The Contractor must wear a WS-approved aviation helmet, flight suit, gloves, and all other required protective equipment during all flight operations. Expected outcomes include full adherence to aviation PPE requirements, ensuring pilot safety and compliance with WS standards. All PPE must meet the specifications within the WS Aviation Safety and Operations Manual. The Contractor must be able to inspect, maintain, and properly wear all required PPE.

2.6.4 Objective 4: Ensure Aircraft Fueling, Handling, and Maintenance Compliance The Contractor must ensure that all fuel used meets engine manufacturer requirements and is transported, stored, and dispensed in accordance with applicable aviation standards. The Contractor is solely responsible for performing all aircraft maintenance and ensuring that the aircraft is maintained in full compliance with manufacturer instructions, FAA regulations, FAA Airworthiness Directives, and WS maintenance advisories. The Contractor must also maintain complete and accurate aircraft maintenance records, including current weight and balance data. Expected outcomes include safe, airworthy contractor‑maintained aircraft with complete, accurate, and fully compliant maintenance documentation. The Contractor must possess and apply adequate knowledge of aircraft fueling standards, maintenance documentation procedures, and all applicable regulatory requirements.

2.6.5 Objective 5: Implement and Maintain a Contractor Safety Management System The Contractor must establish, implement, and maintain a Safety Management System that aligns with WS aviation safety practices and includes Safety Policy, Safety Risk Management, Safety Assurance, and Safety Promotion. The Contractor must utilize the WS Flight Risk Assessment Tool (FRAT), SAFECOM reporting, and maintain a hazard log with corrective action tracking. Expected outcomes include continuous hazard identification, effective mitigation, and integration of safety practices into all aviation operations. SMS documentation must be submitted within 30 days of award. The Contractor must possess skills in aviation SMS processes, hazard analysis, and corrective action monitoring.

2.6.6 Objective 6: Provide Operational Availability, Coordination, and Communication The Contractor must maintain readiness at designated operational bases and coordinate schedules with the Contracting Officer Representative or Contracting Officer as required.

The Contractor must notify the Contracting Officer when reaching 80 percent of the task order funding limit. Expected outcomes include consistent operational availability and effective coordination with Government personnel. The Contractor must have strong communication skills and the ability to operate in variable schedules and remote locations.

2.6.7 Objective 7: Meet Security, Background, and Eligibility Requirements The Contractor must complete all required background checks, identity verification, and adherence to personnel eligibility requirements, including citizenship and lawful permanent resident status where applicable. Expected outcomes include ensuring that only vetted, eligible personnel support contract performance. Compliance must follow HSPD-12, FIPS 201, and applicable federal security requirements. The Contractor must have the capability to successfully undergo federal background processes and complete internal pre-screening prior to Government submission.

2.7 - Deliverable Schedule

Key Deliverables Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Pilot Services Report

Report of recorded flight hours

Per sortie Ref. PWS Section 2.18, Recording and Payment of Services

Via IPP invoice

No more frequently than every two weeks

2 Annual Pilot Qualification Verification Report

Report verifying compliance with PWS Section 2.8.6 and 2.15.6

Annually Ref. PWS Section 2.15.6, Inspection of Key Personnel

Via email to COR

Prior to start of ordering period flight operations

3 Safety Management System Documentation and Updates

Initial SMS plan plus updates, revisions, hazard logs, and safety date required under contractor’s

SMS

Initial submission within 30 days of award;

update as required or upon Government request

Ref. PWS Section 2.22 Contractor Safety Management System (SMS)

Via email to COR and SASI

30 days after award;

Updates: As required

2.8 - Performance Requirements

2.8.1 - Helicopter Specifications The helicopter must meet the following minimum requirements:

• Type Engine: Turbine

• Minimum cruise speed of 100 knots

• The helicopter and all accessories must be in an operable condition and present a neat and clean appearance

• Upholstery, paint, and plexiglass must be in good condition

• Minimum seating capacity: pilot and three WS/cooperator qualified non-crewmembers

2.8.2 - Helicopter Equipment Requirements

• Adequate equipment and instruments for VFR day and night operations in accordance with FARs

• Lap belt and double strap shoulder restraints for each occupant, lap belts and shoulder straps must fasten with one single point/quick-release mechanism

• Flight recording meter reader in hours and tenths activated by an oil pressure switch wired in series with a switch on the collective control or equivalent system to record flight time only

• An approved fire extinguisher, first-aid kit, and an appropriate survival kit for the operating environment as required by the WS Aviation Safety and Operations Manual

• Personnel access step for each door if extended height gear is installed

• An automatic fixed or automatic deployable emergency locator transmitter (ELT) meeting the latest Technical Standard Order (TSO) will be attached to the aircraft in such a manner that the transmitter is activated in a crash but will not sustain serious damage

• The following Telonics VHF telemetry receiving system will be provided as Government Furnished Equipment (GFE):

Two strut mounted THB -1 brackets for helicopter with two RA2A antennas

TAC-2RLB antenna control unit

TAC-6 remote control coaxial unit

TLA-1 lightning arrestor

The contractor must provide coaxial cable to provide connectivity of above items to cabin radio telemetry equipment operator. The contractor will install the above listed GFE at the contractor’s expense.

• Interphone system between pilot and crew members capable of “hands free” operation

• Cabin heating system and outside air temperature gauge

• USDA will provide a portable flight following system that must be used during all operations

2.8.3 - Substitution of Aircraft The Contractor may substitute aircraft during performance of the contract, provided such substitution meets all requirements herein and is approved in writing by the Contracting Officer or his/her authorized representative. Request for substitution must be made at least 10 days prior to exchange except for unforeseen conditions. Transportation of substituted aircraft to the point of use will be at the Contractor’s expense.

2.8.4 - Fuel Truck Equipment and Operation The fuel truck operations meet the following minimum requirements:

• A licensed fuel truck driver, as needed, to transport fuel to a field refueling site

• Fuel truck will meet all Federal and State Department of Transportation and FAA requirements and restrictions for transporting aviation fuel and complying with FAA refueling standards.

2.8.5 - Pilot Requirements The pilot must be qualified in accordance with WS aviation operations and training policies included in the Wildlife Services Aviation Safety and Operations Manual, in addition to the requirements herein.

2.8.6 - Pilot Qualifications

• Valid and current Commercial Pilot Certificate

• First-class or second-class FAA medical certificate

• Must pass required background check

• Pilots must meet the following minimum requirements:

1,500 hours total flight time 250 hours Pilot In Command (PIC) flight time 100 hours PIC flight time in the preceding 12 months 75 hours of night flight time

• Pilots who will perform low level flights must also meet the following additional requirements:

1200 hours PIC flight time in single or multi-engine helicopter 100 hours flight time in a helicopter equipped with a turbine engine 250 hours PIC flight time for wildlife damage management operations Or;

250 hours flight experience in aerial live capture, darting, or tagging/marking operations in which the helicopter was consistently flown and maneuvered close to the surface

Or;

500 hours flight experience in WS-type flying

2.8.7 - Pilot Authority and Responsibility The pilot is responsible for the safe operation of the aircraft and the safety of its occupants. Safety requirements, such as preflight, reserve fuel, and weight and balance limitations must be strictly adhered to. The pilot must refuse any flight or landing which the pilot considers hazardous or unsafe.

Pilots must not permit any passengers to ride in the aircraft or any cargo to be loaded therein unless authorized by COR and meeting the standards of a qualified non-crewmember for Public Aircraft Operations.

Pilot must demonstrate the following:

i. Flying safety attitudes and habits.

ii. Positive attitude regarding requirements and procedures for aerial hunting.

iii. Emotional stability under the stress of low-level aircraft operations required for aerial hunting.

iv. Positive personality characteristics required to work and communicate effectively with field personnel and cooperators.

v. Knowledge of and/or willingness to learn predator habits and how to effectively and efficiently aerial hunt.

vi. Ability to safely identify and maintain effective airborne contact with the target animal

vii. Willingness to work unusual hours

Pilot is limited to flying during daylight hours and under VFR conditions only. Daylight hours are defined as 30 minutes before official sunrise to 30 minutes after official sunset, or during extended twilight hours when terrain features can be readily distinguishable for a distance of at least one mile.

2.8.8 - Flight Time/Duty Time Limitations for Aircrew Members Flight crews must not exceed the following flight time and crew duty time limitations:

• Maximum of 8 hours flight time per duty period for a single-pilot crew

• Maximum crew duty period including flight and standby time of 12 hours in any

24-hour period. At least 12 consecutive hours of rest will be required prior to each duty period during each 24-hour period.

• Maximum of 40 hours flight time during any consecutive 6-day period. This 6-day flight time limitation may be temporarily exceeded during emergency life saving situations, or for unscheduled enroute delays due to weather conditions. When a pilot or crew acquires the maximum number of flight hours in a consecutive 6-day period, he/they must have the following 24-hour period off-duty, and a new 6-day cycle will begin. The 40-hour limitation must apply to any combination of flight time and performance of mechanical duties for which the pilot may be certified.

• The Government may further restrict daily flight hour limitations. Pilots may also be removed from duty for fatigue or other causes before reaching their flight hour or duty limitations.

• All pilot flying time, including both directed flights under this contract and for the pilot’s other activities (charter, instruction, etc.) will be cumulative and subject to the pilot time and duty time limitations of this contract. Pilots exceeding these limitations may be temporarily or permanently suspended from further flights on this contract.

2.8.9 - Availability of Mechanic The Contractor must ensure that a qualified mechanic is available to report to the designated base or alternate base within 6 hours from the time mechanical services are required, in order to prevent disruption to flight operations.

2.9 - Personal Protective Equipment (PPE) Pilots must provide and wear an aviator’s protective helmet equipped with microphone and headset compatible with radio specifications of this contract during all flights. The helmet must be equipped with a chin strap and must be individually fitted to cover the head, back of the neck and ears. Flights helmets must meet the specifications within WS Aviation Safety and Operations Manual.

Pilots must provide and wear a long-sleeved shirt and trousers (or long-sleeved flight suit) made of fire-resistant polyamide or aramid material or equal. Pilots must provide and wear leather or polyamide or aramid gloves. The shirt, trousers, boots, and gloves must overlap to prevent exposure to flash burns.

2.10 - Permits and Licenses The Contractor must be responsible for obtaining, at their expense, all necessary permits and licenses to comply with all applicable Federal, State, and local laws and regulations.

2.11 - Government-Furnished Property USDA-WS will provide the following government property to the Contractor for use in the performance of this contract.

i. Portable flight following equipment

ii. WS Manuals

2.12- Fuel, Oil and Lubricants

i. The Contractor must ensure all fuel used by aircraft is approved for use by the engine manufacturer and must be a petroleum product designed for use in aircraft.

ii. The Contractor must ensure all fuels are manufactured, transported, stored and dispensed in strict accordance with procedures formulated for aviation fuel standards.

iii. Fuels, lubricating oils and hydraulic fluids used to maintain the helicopter must be supplied by the Contractor.

iv. Fueling operations must comply with the manufacturer's standards.

v. Maintenance of fuel storage and fueling facilities is the Contractor’s responsibility.

vi. Helicopters must not be refueled while the engine is running, or rotor blades are turning unless the helicopter and refueling facility is equipped with an approved closed-circuit refueling system.

2.13 - Flight Operations Flight operations will be conducted in strict compliance with the WS Safety and Operations Manual, the WS Aviation Safety Program Policies, the Federal Aviation Regulations, and any applicable local laws.

2.14 - Government Roles and Responsibility The Contracting Officer will designate a Contracting Officer Representative (COR) to work with the Contractor to coordinate all aspects of this contract.

2.15 - Contractor Key Personnel

2.15.1 Key Personnel Designation

The Contractor shall designate the Pilot(s) performing services under this contract as Key Personnel due to the critical nature of aviation operations and the mission-essential skills required for wildlife damage management flight missions. Key Personnel are those individuals whose qualifications, experience, and performance are essential to successful contract execution.

2.15.2 Approval and Substitution of Key Personnel

The Contractor shall identify all proposed Key Personnel in their offer, including full name, licenses, certifications, flight hour documentation, and all other information necessary to verify compliance with the pilot qualification requirements.

No substitutions of Key Personnel may be made without prior written approval from the Contracting Officer. Requests for substitution must include:

• Reason for the requested change;

• Full qualification package for the proposed replacement;

• Confirmation that the replacement meets or exceeds all performance, safety, and flight-hour requirements contained in this PWS.

The Contracting Officer reserves the right to reject any proposed replacement who does not meet qualification standards or whose experience is deemed insufficient for safe and effective mission performance.

2.15.3 Temporary Absences

In the event of short-term, temporary absences (e.g., illness, personal emergency), the Contractor shall notify the COR as soon as practicable. If the absence exceeds five (5) consecutive business days, the Contractor shall either provide a qualified substitute pilot for Contracting Officer approval or suspend flight operations until Key Personnel availability is restored. The Government is under no obligation to accept unapproved personnel.

2.15.4 Performance of Key Personnel

Key Personnel must maintain the performance, safety, and conduct standards required in the PWS at all times, including:

• Compliance with flight-hour and medical requirements (Section 2.5.2);

• Compliance with WS Aviation Safety and Operations Manual;

• Demonstrated safe decision-making, emotional stability, and professionalism;

• Ability to work effectively with WS crews, cooperators, and Government personnel.

If Key Personnel performance becomes unacceptable or unsafe, the CO may require their removal and replacement at no additional cost to the Government.

2.15.5 Continuity of Operations

The Contractor shall maintain adequate staffing and internal planning to ensure continuity of operations in case of resignation, removal, or extended unavailability of Key Personnel.

Delays in performance due to failure to provide qualified Key Personnel will be considered a Contractor performance issue and may affect past performance evaluations, payment, or continuation of work.

2.15.6 Inspection of Key Personnel

Upon request, Contractor must promptly submit completed pilot information forms.

Information from these forms will be used in evaluating the pilot's qualifications. Only those individuals whose previous experience can be verified will be considered for use under this contract.

Prior to commencing flight operations under this contract, all pilots must complete a pilot performance evaluation for carding in accordance with the Wildlife Services Aviation Safety and Operations Manual. This performance evaluation may be conducted by a Wildlife Services check airman or contractor at the expense of the Government. The aircraft used for the evaluation will be the same type and model utilized for operations under this contract.

Location of the evaluation flights should include access to terrain similar to that to be flown during the contract period when possible.

Pilots under this contract must complete an annual flight review consisting of a minimum of the base tasks (1000 series) and mission task (2000 series) as outlined in the WS Airmen Certification Standards.

2.16 - Inspection of Aircraft Prior to commencing flight operations under this contract, all aircraft must be presented for inspection in accordance with the Wildlife Services Aviation Safety and Operations Manual.

The Contractor must make its aircraft available for inspection at the designated base of operations or other location acceptable to the Government at a mutually agreed upon time not later than 24 hours prior to commencing flight operations under this contract. At the time of inspection the aircraft must be properly certified and registered by the FAA and comply with all specifications set forth herein.

If the aircraft meets all requirements, an Aircraft Data Card (APHIS Form 150) authorizing use of the equipment will be issued by the Contracting Officer or his/her designated representative.

The Aircraft Data Card must be with the aircraft at all times.

The Contractor must supply at the time of the initial aircraft inspection a list of all items installed on the aircraft which are required to be overhauled or replaced on a specified time basis. This list must include the component names, serial numbers, service life (or inspection/overhaul time), total time since major inspection.

The Contractor will not be charged for the inspection required to issue or renew the Aircraft Data Card. Any additional re‑inspection made necessary due to Contractor negligence or oversight will be at the Contractor’s expense.

2.17- Availability of Service The Contractor must perform required flight services at the designated base as required by the Contracting Officer or COR. The schedule of operations will be planned by the Government with the cooperation of Contractor personnel. The Government may order flight services on any day during daylight hours, depending upon the necessity of the work and suitability of flying conditions. Daylight hours are defined as between ½ hour before sunrise to ½ hour after sunset.

2.18 - Recording and Payment of Services

i. All services received will be submitted for payment in IPP.

ii. Helicopter flight time will be paid from the time a helicopter lifts off the ground for a direct flight until it lands.

iii. Flight time will be recorded in hours and tenths by means of an engine hour recorder activated by the collective control, or some other means to record flight time only.

iv. Payment must be made only for flight time ordered by the Contracting Officer or COR.

Payment will be made to the nearest tenth of an hour of actual flight time. No charge will be allowed for taxes from which the USDA is exempt.

v. Whenever WS is required to cancel or change a pre-scheduled flight on short notice, no charge must be made unless the helicopter is already airborne from the helicopter home base at the time of notification.

2.19 - Accident Reporting and Investigation In the event of an incident or accident involving the aircraft, the pilot, if able, must notify the respective WS supervisor and the National Aviation Coordinator (NAC) as soon as practical. An incident report must be submitted to the NAC. Other reporting provisions provided in the WS Aviation Safety Manual will be submitted in a timely manner.

The Contractor must maintain an accurate record of all aircraft accidents, incidents and injuries to all personnel involved while performing under this contract and must immediately notify the National Aviation Coordinator of all such accidents, incidents or injuries. Contractor is not permitted to remove or alter the aircraft following an accident. Contractor must make available all flight records and any equipment (damaged or undamaged) deemed necessary by the Accident Investigation Board to determine what factors caused the incident/accident.

The Contractor will be responsible for all costs associated with the disassembly of any aircraft, aircraft engine, or equipment that is necessary to determine the probable cause of any accident or incident.

Post-accident drug and alcohol testing will be in accordance with the FAA’s drug and alcohol testing regulation (14 CFR part 120) for individuals certificated under parts 61 and 63. All drug and alcohol testing results must be made available to the Government upon completion. Payment for required drug and alcohol testing will be coordinated through the applicable State Director’s office with the Government paying for the testing on a Government Purchase Card.

2.20- Rescue and Salvage Responsibilities The Contractor will be responsible for rescue operations of the Government and Contractor’s personnel employed under this contract.

Salvage of damaged or demolished helicopters will be done at the Contractor’s expense. No equipment or personnel performing under this contract may be used on such operations unless authorized by the Government.

2.21 - Liabilities of The Contractor and The Government The Government will not assume any responsibility for loss or damage to equipment owned or operated by the Contractor, his agents, employees or sub-Contractors. The Government will not assume any responsibility for injury or death of the pilot, his agents, employees or sub- Contractors, caused during the performance of the contract. The Contractor will be responsible for the intentional negligent and wrongful acts or omissions of the pilot, his agents, employees or sub-Contractors and employees and agents of the sub-Contractors incidental to the performance of this contract.

The Contractor will hold and save the Government, its officers and employees harmless from all liability for any death or damage to all persons, (other than the liability of the Government to USDA employees as provided for under the Federal Employees Compensation Act) real property or personal property which results from the operation of, or incident to, equipment furnished by the contract, or otherwise incidental to performance of the agreement. However, the Contractor will not be responsible for any intentional negligent or wrongful acts of omissions of Wildlife Services employees.

During the period of performance of the contract, certain Government Furnished Equipment (GFE) may be assigned to the Contractor, (e.g. flight following device). If any GFE is lost, damaged or destroyed as a result of the Contractor’s negligence, or as a result of any accident, the fair market value of the equipment will be charged to the Contractor and withheld from payments due under this contract.

2.22- Contractor Safety Management System (SMS)

2.22.1 Requirement. The Contractor must establish, implement, and maintain its own

Safety Management System (SMS) covering all aviation activities performed under this contract. The Contractor’s SMS must, at a minimum, include Safety Policy, Safety Risk Management, Safety Assurance, and Safety Promotion processes and be compatible with Wildlife Services (WS) aviation safety practices.

2.22.2 Alignment. The Contractor’s SMS must integrate applicable WS procedures and tools for missions performed under this contract, including use of the WS Flight Risk Assessment Tool (FRAT) and SAFECOM hazard/incident reporting, as directed by the Supervisory Airworthiness Safety Inspector (SASI).

2.22.3 Submission and Acceptance. Within 30 calendar days of award (or prior to flight operations, whichever is earlier), the Contractor must submit its SMS documentation (policy, procedures, reporting, assurance, and training) to the SASI for review of alignment. The Government’s review confirms compatibility with WS practices and does not relieve the Contractor of responsibility for safety performance.

2.22.4 Reporting and Notifications. The Contractor must:

(a) Report aviation hazards and incidents via SAFECOM and the Contractor’s internal system;

(b) Provide immediate notification to the COR of any accident/incident affecting a WS mission, followed by written reporting to the SASI and Contracting Officer (CO).

2.22.5 Corrective Actions and Data Sharing. The Contractor must maintain a hazard log, track corrective actions, and share relevant safety data/trends with WS upon request to support mission risk management.

2.22.6 Training and Competency. The Contractor must document and maintain safety training and qualifications commensurate with the Contractor’s roles and aircraft operated under this contract.

2.22.7 Sub-Contractors. The Contractor must flow down these SMS requirements to all aviation sub-Contractors performing under this contract.

2.22.8 Enforcement. Failure to maintain and operate an effective, WS‑aligned SMS constitutes a material breach and may result in suspension of flight activities, withholding of payments, or termination, in addition to other remedies.

2.23 - Maintenance Requirements The aircraft must be fully maintained by the Contractor. If maintenance is required at locations other than the Contractor’s home base, the Contractor must provide appropriate maintenance support, equipment and personnel necessary to repair the aircraft. Transportation of maintenance personnel and equipment must be provided by the Contractor at no additional cost to the Government.

Aircraft must be operated and maintained in accordance with all manufacturers’ specifications and applicable APHIS regulations

All maintenance deficiencies existing prior to the contract must be corrected prior to performance under this contract Those deficiencies occurring during the period of performance must be corrected during normal scheduled maintenance.

All applicable manufacturer’s mandatory bulletins and FAA Airworthiness Directives and WS maintenance advisories and alerts must be complied with prior to performance under this contract. Bulletins or Airworthiness Directives published during the contract must be complied with in accordance with the individual bulletin or directive.

The Contractor must assure that all maintenance performed on aircraft is recorded in the affected aircraft’s maintenance record in accordance with FAR 43 and FAR 91. In addition to aircraft time-in-service, the hour meter reading must be recorded for all maintenance record entries.

A copy of the aircraft’s current maintenance record, containing as a minimum the information required by FAR 91.417, must be kept at the designated base.

The Contractor must immediately notify the Contracting Officer or COR of any proposed change of any engine, power train, flight control, or major airframe.

A test flight must be performed at the Contractor’s expense following overhaul, or replacement of any engine, propeller, major component, or flight control equipment, and following any adjustment of the flight control system before the aircraft resumes service under this purchase order. The result of the test flight must be logged in the aircraft records by the pilot.

The aircraft’s required weight and balance data must current and updated following any major repair or major alteration or change to the equipment list which affects the center of gravity of the aircraft.

The aircraft’s static system, transponder and encoding altimeters system must be maintained in accordance with the requirements of FAR 91.215.

The aircraft must have the maximum available time remaining before any scheduled or required inspections at the start of the contract. The aircraft engine and all time‑change components must each have no less than 400 hours remaining. If the engine has fewer than 400 hours remaining, the Contractor must provide documented proof of availability of a replacement engine to the Contracting Officer or COR.

For engines, rotors, and appliances, the Contractor must ensure that all maintenance performed on aircraft is recorded in the aircraft maintenance records in accordance with FAR Part 135, FAR Part 91, and FAR Part 43 as applicable.

2.24 - Task Orders

i. Government funding will be obligated to the contract by task order. The fixed hourly rate for flight services will be listed and a total not to exceed contract amount will be included.

ii. The Contracting Officer may provide funding under this contract obligating funds for the procurement of flying hours prior to the Government needing delivery of said ordered quantities.

iii. The COR will be allowed to coordinate services and schedule specific performance dates and quantities up to, but not exceeding, the total quantity authorized by the Contracting Officer.

iv. The Contractor must inform the Contracting Officer if the task order reaches 80% of the total not to exceed contract amount.

2.25 - Invoices and Payment Information

i. USDA uses the Invoice Processing Platform (IPP) for electronic submission and tracking of invoices and payment information to its suppliers of goods and services. Invoices must be submitted electronically to the IPP invoicing system. Additional information is available at www.ipp.gov.

ii. Invoices must be prepared in accordance with 52.212-4 (g) and must be supported with a sum of the actual flight service hours performed.

iii. Credit card purchases are allowed under this contract. The USDA Contracting Officer will provide the names of individuals authorized to make credit card purchases under this contract. The authorization will be in the form of written verification via email.

2.26- Wage Determination and Labor Rates The Department of Labor Service Contract Act applies to this contract. Task orders will specify the applicable wage determination for the ordering period.

The Contractor will be responsible for obtaining the proper wage determination for the location where the work will be performed. The SCA wage determinations can be found at www.sam.gov. Please contact the contracting officer if you need assistance in obtaining the wage determination.

2.27- Safety and Security Requirements The Homeland Security Presidential Directive-12 (HSPD-12), dated August 27, 2004, requires the development and agency implementation of a mandatory Government-wide standard for secure and reliable forms of identification for Federal employees and Contractors, including Contractor employees. As directed by HSPD-12, on February 25, 2005, the Department of Commerce issued FIPS PUB 201, which is a federal standard for secure and reliable personal identity verification (PIV) for routine physical access to Federally controlled facilities or information systems. Office of Management and Budget (OMB) memorandum M-05-24 dated August 5, 2005, provides instructions for implementing HSPD-12 according to FIPS PUB 201, and M-08¬01, dated October 23, 2007, reminds all parties that a background investigation is required.

48 CFR 3052.204-71 requires each individual employed under a federal contract to be a citizen of the United States of America, or a non-U.S. citizen who has been lawfully admitted for permanent residence as evidence by a Permanent Resident Card (USCIS I-551).

Contractor’s must identify in their quotes or proposals, the names and citizenship of all non-U.S.

citizens proposed to work under the contract. Any additions of deletion of non-U.S. citizens after contract award must also be reported to the CO.

All Contractor personnel must have a valid driver’s license or identification.

The Contractor must, through their own internal background investigation protocol and pre-employment investigation, ensure that each Contractor employee submitted for a federal background investigation is reasonably expected to receive a favorable adjudication of their respective investigation.

http://www.ipp.gov/ http://www.sam.gov/

For additional information related to USDA implementation of HSPD-12, visit http://hspd12.usda.gov

2.28– Insurance Requirements for CAS Contracts – Public Aircraft Operations (PAO)

GENERAL

The Contractor must maintain, at its own expense, all insurance necessary to comply with FAR 52.228‑5, Insurance—Work on a Government Installation, and FAR 52.245‑1, Government Property, Alternate I, as applicable to CAS operations. Insurance must fully cover all aircraft operations conducted under this contract, including those designated as Public Aircraft Operations (PAO) in accordance with 49 U.S.C. §40125 and FAA Advisory Circular 00‑1.1B.

Insurance must remain effective for the duration of the contract and any exercised option periods.

PUBLIC AIRCRAFT OPERATIONS (PAO) ENDORSEMENT

All aviation insurance policies required under this contract must include an endorsement affirming coverage for Public Aircraft Operations. The endorsement must remove any civil‑aviation‑only exclusions and must state that coverage applies to missions determined to be PAO on a flight‑by‑flight basis pursuant to FAA AC 00‑1.1B. The Contractor must ensure that no policy exclusion invalidates coverage due to PAO status, mission purpose, aircraft operator, or persons onboard.

“ANY AIRWORTHINESS” CERTIFICATE ENDORSEMENT

All aviation insurance policies required under this contract must include an endorsement affirming “any airworthiness” certificate coverage. The endorsement must remove any exclusions tied to the type of airworthiness certificate and must state that coverage applies whether the aircraft holds a Standard, Restricted, Experimental, or any other FAA‑issued airworthiness certificate. The Contractor must ensure that no policy exclusion invalidates coverage due to airworthiness certificate type.

ADDITIONAL INSURED AND WAIVER OF SUBROGATION

All liability insurance policies required under this contract must name the United States of America, Department of Agriculture, as Additional Insured. All such policies must include a Waiver of Subrogation in favor of the United States to the extent permitted by law.

NOTICE OF CANCELLATION OR MATERIAL CHANGE

All required insurance policies must provide the Contracting Officer with no less than thirty (30) days’ written notice of cancellation, non-renewal, or any material change that affects coverage levels or required endorsements.

MINIMUM INSURANCE LIMITS

The following coverage types and minimum limits are required in accordance with AGAR

428.306 Insurance Under Fixed-Price Contracts.

a. Workers' Compensation and Employer's Liability. The Contractor must comply with applicable Federal and State workman’s compensation and occupational disease statutes.

http://hspd12.usda.gov/

If these diseases are not covered, they must be included under the employer's liability section of the policy, unless contract operations are commingled with the Contractor's commercial operations. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that prohibit private carriers from providing workers' compensation.

b. General Liability. The Contractor must have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

c. Automobile Liability. The Contractor must have comprehensive automobile liability insurance covering bodily injury and property damage for all vehicles used in this contract. For U.S.