Attachment 2- SOW.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project Aggregate Crushing – Quartzite Pit

General Information

1.0 Scope of Work

The contractor shall furnish all labor, equipment, materials and incidentals necessary to produce and stockpile crushed gravel in the locations, quantities, quality and gradation specified.

2.0 Background

The Medicine Bow-Routt National Forest and Thunder Basin National Grassland intends to contract aggregate crushing services in the Quartzite gravel pit located on Forest Service land, west of Encampment, Wyoming. The aggregate produced from this contract will be used on Forest Service roads in support of surface rock replacement for timber sales.

Contractor Requirements

3.0 Technical Requirements / Tasks

Period of Performance Approximately 10/1/2025-9/30/2026 or 365 days from the NTP.

Definitions

Acceptable Quality Level (AQL) The maximum allowable deviation from perfect performance that may occur before the government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Performance Requirement Measures (PRM)

The PRM summarizes the service tasks of the contract as well as their respective quality standards, acceptable quality levels, measurement method and incentives/disincentives.

Quality Control Plan (QCP)

A written plan outlining the contractor's quality control program/inspection system to monitor and control the performance of services required in order to meet the requirements of the contract.

Quality Assurance (QA)

Those actions taken by the government to assure services meet the requirements of the contract.

Quality Assurance Plan (QASP)

A written plan outlining the methods the government intends to use to perform Quality Assurance.

Contacting Officer's Representative (COR) A government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

Government Inspector

A government person responsible for surveillance of contractor performance.

Quality Control (QC)

Those actions taken by a contractor to control the performance of services so that they meet the requirements of the

PWS.

Requirements

The contractor shall furnish all labor, equipment, materials and incidentals necessary to produce and stockpile crushed gravel in the locations, quantities, quality and gradation specified.

The work will be performed at the Quartzite quarry located on U.S. Forest Service land. The project location map, and quarry site plan is located in Technical Exhibits 1 and 2. (See Attachment Section)

The aggregate gradation specification is located in Technical Exhibit 3. (See Attachment Section)

The required quantities will be specified in the Schedule of Items as awarded.

Crushing activities shall be coordinated with the Forest Service and other users of the pit area.

The contractor shall maintain access roads to the quarry locations.

The contractor is responsible for loading, transporting, and blending of filler material to meet the specification, if needed.

The contractor is responsible for reclaiming/regrading all ground surface disturbed by operations.

QUALITY STANDARDS

1. The crushed materials conform to the required gradation and plasticity index specifications.

2. Suitable topsoil was stripped and stockpiled as designated by the Contracting Officer’s Representative.

3. Unsuitable material was stockpiled at designated locations.

4. Oversize material was reduced and utilized in the production of aggregate.

5. Development and stockpile areas were sloped to drain.

6. All drainages were protected from sedimentation and blockage.

7. The working face of the development area conformed to MSHA regulations during crushing.

8. All created or substantially modified side slopes of the development area were left at a slope of 2:1 (H:V) or flatter at the completion of the contract.

9. The pit area was resloped following crushing as noted on the respective pit development plans.

10. Existing stockpiles were not disturbed unless approved by the Contracting Officer’s Representative.

11. A buffer of twelve feet was maintained between existing and new stockpiles.

12. All disturbed areas were seeded with the specified seed mix, if required.

13. A 12-foot wide trail, passable by a crawler tractor was constructed and maintained at the top of the cut along the developed area.

14. Any filler sources developed were rehabilitated and seeded.

15. Access roads to the quarry and filler source locations were maintained.

MEASUREMENT

The quantity to be paid for will be the weight of the material measured by a conveyor scale that shall meet the requirements specified below. The contractor will also be required to furnish a certified scale receipt for a minimum of one truckload of the crushed material in order to verify the accuracy of the belt scale. The Contracting Officer’s Representative may require additional loads. Costs associated with weighing the crushed material are included in all pay items and no additional payment will be made. The tonnage weight shall not be adjusted for moisture content.

The contractor shall use a belt-conveyor scale that meets the specifications to include design, marking, installation and tolerance requirements of the National Institute of Standards and Technology (NIST) Handbook No. 44.

The contractor shall provide the most recent calibration report for the belt-conveyor scale at the start of the project.

The contractor shall use a weighing mechanism that contains a weight totalizer that displays and records the load-out weight. The total output for each day shall be provided to the contracting officer’s representative. Acceptable documents shall be printed time-dated tickets or copies of the manually entered Daily Production Log. All submitted documents shall be legible.

Under the observation of the contracting officer’s representative, the contractor shall run a daily zero-load test in accordance with the NIST Handbook No. 44.

https://www.nist.gov/system/files/documents/2024/12/19/2-21-25-HB44-20241216-508.pdf

Any alternative methods for measurements shall be submitted to the Contracting Officer’s Representative (COR) for approval.

PAYMENT

The accepted quantities will be paid for at the contract unit price for each pay item shown in the SCHEDULE OF ITEMS.

Payment will be made under:

Pay Item Pay Unit

PB 100 (01) Stockpiled aggregate Ton

3.1 TIMING REQUIREMENTS

It is expected that this contract will start in the summer or fall of 2025, or in the spring or summer of 2026.

3.2 IDENTIFICATION OF WORK AREAS

The Quartzite pit is located approximately 16 miles west of Encampment along Hwy 70, Wyoming in the Sierra Madre range.

Township 14N, Range 86W, Section 34.

41.14390N, 107.06013W

3.3 CONTRACTOR’S WORK SCHEDULE

Prior to commencing work, the contractor shall provide and maintain an accurate schedule of work to allow timely government quality assurance inspections.

3.4 QUALITY CONTROL PLAN (QCP)

The contractor shall prepare and submit a quality control plan delineating the contractor's quality control program/inspection system to monitor and control the performance of services required in order to meet the requirements of the contract. The government will review this plan after award of the contract and will monitor the contractor's adherence to this plan as part of the government's quality assurance activities.

3.5 DAILY PRODUCTION LOGS

The contractor shall keep a daily production log that records, at a minimum, the production of aggregate, the number of samples taken for testing, the results of the testing of previous samples received that day from the testing facility, and a notes section for important occurrences that day, especially problems encountered that could have affected the quality or measurement of the aggregate. These logs shall be submitted to the Contracting Officer's Representative at the beginning of each week for the previous week's work and shall become the property of the government. No payments shall be made prior to receipt of these records. A sample production log is shown in Technical Exhibit 4. The contactor can use the sample, or develop a different log that includes the required information. These logs will be reviewed by the government as part of the Quality Assurance Plan for this contract.

3.6 PIT DEVELOPMENT PLAN

The contractor shall submit a pit development plan to the Contracting Officer's Representative at least five working days prior to development. After approval of the plans, all development shall conform to the requirements of those plans unless otherwise agreed to by the Contracting Officer's Representative.

3.7 STORM WATER PERMIT FOR CONSTRUCTION ACTIVITY

The contractor shall comply with state and local storm water permit requirements. The approximate size of the pit is 5 acres.

3.7 BLASTING

In the event explosives are to be used, the contractor is required to notify the Contracting Officer's Representative 24 hours prior to detonation.

The blasting area shall be properly signed, and the contractor shall provide sufficient warning personnel to insure public safety during blasting operations. Signs shall be posted on all roads and trails leading into the area with "CAUTION - BLASTING AHEAD, TURN OFF RADIO TRANSMITTERS", or similar wording. These signs shall be place according to applicable safety rules.

Blasting, storage, and handling of explosives shall be in accordance with requirements of Bureau of Alcohol, Tobacco, Firearms and Explosives and Mine Safety and Health Administration and other authorities which have jurisdiction.

The contractor shall identify all property, structures, and persons which may be affected by blasting and shall take all safety precautions and protective measures to prevent damage or injury to the same. All personal injury or damage to persons or property of any nature, whether in the work area or appurtenant to it, shall be the responsibility of the contractor.

3.8 POLLUTION AND EROSION CONTROL

The contractor's operation shall be conducted so as to prevent siltation of streams, irrigation systems, lakes and reservoirs.

Pollutants such as fuels, lubricants, bitumen, sewage and any other harmful material shall not be discharged onto National Forest Service lands. Should a petroleum product spill or leak occur on the site, the contractor will notify the CO promptly regardless of spill mount and the Wyoming Department of Environmental Quality in accordance with State regulations. The Contractor shall remove the contaminated soil and dispose of it in an approved disposal site in accordance with instruction from the Forest Service and appropriate State agencies.

Mechanized equipment shall not be operated in live streams without written approval by the Contracting Officer.

3.9 WASHING EQUIPMENT – WEEDS

To help stop the spread of weeds, this work will require the contractor to wash his equipment, off forest, prior to bringing it on the job site and each time it is removed and returned to the job site unless otherwise agreed. The equipment shall be washed with a pressure washer that is capable of producing enough water force to thoroughly remove all organic and mineral debris, including excess grease, from the machine.

3.10 SAFETY

The contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient warning lights, danger signals and warning signs. The contractor shall operate all equipment with driving/operating lights and warning flashers, or strobe lights on at all times to increase visibility. All necessary precautions shall be taken for the protection of the work and safety of the public. All signs and devices remain the property and responsibility of the contractor. All signs and sign operations shall conform to the latest version of the Manual of Uniform Traffic Control Devices (MUTCD).

Warning signs shall be positioned such that they are readily visible and legible and define the work area to the traveling public. Signs shall be posted only when machinery is in operation.

"Trucks Hauling" signs, W20-1, black on orange, 36"x36" size, shall be posted along all haul routes in accordance with

MUTCD.

All work conducted under this contract shall be in accordance with the applicable portions of the Mine Safety and Health Administration (MSHA) regulations and Occupational Safety and Health Administration (OSHA) regulations as stated in Section I (Contract Clauses), FAR52.236-13.

The contractor shall conduct MSHA-required Site-Specific Hazard Awareness for all personnel accessing the site, including the CO, COR, and contract inspectors. Such training shall be documented in, files kept on site, with copies submitted to the CO.

The contractor shall submit for approval, at least 10 days prior to beginning on-site work, a written Safety Plan. The Contracting Officer (CO) will review the proposed Safety Plan for compliance with MSHA and OSHA and project requirements. If the Safety Plan requires any revisions or corrections, the contractor shall resubmit the Safety Plan within 10 days of notification by the CO. No crushing, excavating, drilling, or blasting work shall be performed until the Contractor's Safety Plan has been submitted and approved by the CO. No progress payments will be processed until the Safety Plan has been received and approved.

l. The Safety Plan shall include:

a. Name of responsible supervisor to carry out the program.

b. Documentation or schedule of weekly and monthly safety meetings.

c. Training, both initial and continuing.

d. First aid procedures.

e. Outline each phase of the work, hazards associated with each major phase and the methods proposed to ensure property protection and safety of the public, government personnel, and the Contractor's employees. Identify the work included under each phase by reference to SPECIFICATION SECTION.

f. Emergency Response: Planning for possible emergency situations, such as accidents, floods, fires, cave-ins, slides, explosions, power outages and storms. Such planning shall take into consideration the nature of construction, site conditions, degree of exposure of persons and property arid evacuation procedures and shall include emergency contact name(s) and phone numbers and route(s) to the nearest emergency response facility.

g. Certificates: Provide certificates from a mechanic that all mechanical equipment has been inspected and meets MSHA/OSHA requirements.

Upon request by the CO, the Contractor shall submit a brief report of safety meetings, of safety inspections, and/or proof of employees' qualifications to perform assigned duties in a safe manner.

3.11 EQUIPMENT SPECIFICATIONS

All equipment shall be in good working condition and suitable for the work required. Operators shall be competent and experienced in the work required. Equipment shall have safety signing and appurtenances required by MSHA/OSHA, such as Rollover Protection (ROPS), fire suppression devices, lights and slow-moving vehicle signs. Equipment will be inspected by the Contracting Officer's Representative prior to use.

3.12 SAMPLING AND TESTING

Acceptance tests shall be performed on samples of materials being produced. The samples are to be taken by the Contractor at the crushing or screening plants after addition of any necessary blending materials. The contractor shall perform a minimum of one gradation test with Atterberg limits per 1500 Ton and furnish the Contracting Officer's Representative a copy of the test results within 24 hours of taking the sample. If any test fails to meet the contract requirements, the Contracting Officer's Representative shall be notified immediately, and immediate re-sampling and testing shall be performed. If two successive tests fail to meet contract requirements, all of the material represented by the samples shall be rejected. All sampling and testing shall be performed in accordance with the appropriate ASSHTO test procedures.

The sampling shall not be considered a final acceptance and shall not preclude later sampling and testing after final processing of the material.

3.13 RECLAMATION

The contractor shall give attention to the effect of contract operations upon the landscape and shall take care to maintain natural surroundings undamaged.

The contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or natural features unless specifically authorized by the Contracting Officer's Representative. All existing facilities, public or private, including but not limited to, signs, cattleguards, culverts, and drainage structures, damaged by the contractor shall be replaced or repaired by the contractor at no additional cost to the government. The Contracting Officer's Representative will determine if the damage is too great to be satisfactorily repaired and must be replaced.

The contractor shall leave no refuse from operations, including rocks, reject piles, or timber on or adjacent to the pit areas.

All temporary roads or trails required for access to pit/quarry or borrow sites shall be closed when the project for which they were required is completed. The ditches shall be filled and the roadway rough graded to restore approximately the original contour of the ground or produce a pleasing appearance by forming natural-looking, rounded slopes.

The contractor is responsible for reclaiming all ground surface disturbed in the execution of this contract. To enhance public safety and minimize erosion, no created or substantially modified slope shall be left steeper than 2:1.

Erosion control measures, such as rock energy dissipaters, check dams, sediment basins, etc. shall be implemented to minimize erosion from the disturbed surface areas and to keep sediment from migrating off site as approved by the CO.

3.14 SEEDING OF DISTURBED AREAS

The contractor shall provide all labor and materials to seed all disturbed areas. Seeding shall be done in early spring or fall when temperature and moisture conditions are favorable for germination, as approved by the Contracting Officer’s Representative. A product certification for the seed mix shall be required. The kinds of seed to be furnished and the amounts to be applied, in terms of pure live seed, at the quarry shall be as follows:

Suggested seeding rate: 20-25 lbs./ac

Species Percent of Mix by Weight

Sandberg bluegrass (Poa secunda), or Canby bluegrass (Poa canbyi) 5

Prairie junegrass (Koeleria macrantha, formerly Koeleria cristata) 2

Bottlebrush squirreltail (Elymus elymoides, formerly Sitanion hystrix) 22

Western wheatgrass (Pascopyrum smithii, formerly Agropyron smithii) 40

Bluebunch wheatgrass (Pseudoroegneria spicata) 31

Total 100

3.15 SITE OPERATIONS

The Contractor shall maintain all roads accessing the quarry in the same or better condition as exists at start of Contract.

For safety and security reasons, the contractor shall install a lock on the site closure gate and lock the gate when no activities are occurring in the quarry. The gate shall remain unlocked during operations at the quarry to allow entrance for emergency vehicles if needed.

Solid waste generated at the site, such as broken equipment, scrap metal, trash, garbage, etc. will be promptly disposed of at an off-site approved facility. Storage of equipment and associated supplies at the quarry is only approved for equipment required for the execution of this contract.

Sanitary waste -Shall be handled in accordance with MSHA regulations.

3.16 STOCKPILING

The stockpile site shall be cleaned and leveled to a uniform section prior to any stockpiling. Stockpiles shall be neat and regular in form. Care shall be taken to avoid contamination, degradation and segregation of materials. Contractor shall document material handling procedures to be used during stockpiling to prevent segregation. The documentation shall be approved by the Contracting Officer's Representative prior to crushing operations.

3.17 INSPECTION AND ACCEPTANCE

Inspection of material for conformance to specifications may be performed at the pit site. These inspections may include, but are not limited to, sampling and testing for conformance to gradation specifications and inspection of the material for unreasonable contamination, degradation, and segregation.

3.18 FIRE PREVENTION

To prevent wildfire, all internal or external combustion engines will be required to have approved spark arrestors which meet either (I) Department of Agriculture, Forest Service Standard 51001-IA; or (2) the 80% efficiency level determined according to the appropriate Society of Automotive Engineers (SAE) Recommended Practice 1335 and J350 (36 CFR 261.52(])).

4.0 Government Furnished

SOURCE MATERIALS - Crushing sites and source materials are provided by the government. The contractor is relieved of any obligations in obtaining the right to remove material there from and of any responsibility for the quantity of acceptable material therein. Should it develop that the source contains insufficient material, as determined by the government, to meet the contract needs, the government will provide another source, in which event an equitable adjustment will be made in payment for materials produced from the new source and in contract time.

5.0 Deliverables / Schedule

Timely submission of deliverables is essential to successfully completing this requirement. All deliverables shall be prepared and submitted according to format, content, and schedule described in the PWS.

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Reference Delivery Format

Due By

1 Gradation Test Report

Gradation test with Atterberg limits

Once per 1500 tons

Ref. SOW, Page 8, Section 3.12, SAMPLING AND

TESTING

Via email to COR Within 24 hours of sample being pulled

Scale Output

Weight Recording

Running total from belt scale

End of each production run/Daily

Ref. SOW, Page 4, Section 3.0, Measurement

Via email to COR No later than one day after production

Belt Scale

Calibration Report

Calibration report for belt scale weight totalizer

Once Ref. SOW, Page 4, Section 3.0, Measurement

Via email to COR At start of project, before production

Schedule of

Work Project Work

Schedule As required

Ref. SOW, Page 5, Section 3.3, Contractor's

Work Schedule

Via email to COR Before work begins and throughout project

Certified scale ticket

Scale ticket for at least one truck load of crushed gravel to be used to verify belt scale accuracy once at a minimum

Ref. SOW, Page 4, Section 3.0, Measurement

Via email to COR During set up of belt scale, before production

Quality

Control Plan

Contractor's Quality

Control Plan

Before work begins

Ref. SOW, Page 5, Section 3.4, Quality Control

Plan

Via email to COR Before work begins and throughout project

7 Safety Plan Contractor's Safety Plan

Once Ref. SOW, Page 7, Section 3.10, Safety

Via email to COR At least 10 days prior to on-site work

Daily

Production Logs

Daily Production

Weight Totals

Weekly

Ref. SOW, Page 5, Section 3.5, Daily Production Logs

Via email to COR

At the beginning of each week for the previous week's work

Pit

Development Plan

Plan for Pit Development

Once

Ref. SOW, Page 6, Section 3.6, Pit

Development Plan

Via email to COR At least 5 working days prior to development

Contractor's

Key Personnel

List of Key Personnel

Working on Project

Once

Ref. SOW, Page 11, Section 7.0, Contractor's Key

Personnel

Via email to COR Before work begins

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

The Contractor shall provide a list of key personnel to the Contracting Officer and Contracting Officer’s Representative before work begins.

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

PERFORMANCE REQUIREMENT MEASURES

The government will conduct periodic inspections of the pit site and completed work for compliance with the requirements in the Statement of Work.

The Acceptable Quality Level (AQL) for this contract is 85% compliance with the requirements in the Statement of Work for the production of gravel and gradation requirements and 100% compliance for all other work. If any of the work does not meet contract requirements the work or product will be rejected, and the contractor shall perform the services again without compensation.

When the defects in services cannot be corrected by re-performance, the government will (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements or (2) may reduce the contract price to reflect the reduced value of the services performed.

Below is the Performance Requirement Measure and Surveillance table:

Performance Objective

Required Task or Deliverable Performance

Standard Method of

Surveillance Positive/Negative Incentive

SOW Item 3.0 - Production of gravel and gradation requirements

Gravel shall meet the gradation specified in Technical Exhibit 3

85% AQL

Quality Assurance and Gradation

Testing

Positive: Good Performance Evaluation Negative: Poor Performance Evaluation Negative: Rework Without Compensation

100% AQL

SOW Items 3.0-3.18 Compliance with SOW Technical

Requirements/Tasks and Quality Standards

Sampling and Testing MSHA conformance

Stormwater Permit compliance Pit development plan conformance Topsoil stripped and stockpiled Unsuitable material stockpiled

Oversize material utilized Areas sloped to drain Drainages protected

Side slope rehabilitation Stockpiles and buffers maintained

Disturbed areas seeded Filler sources rehabilitated Access roads maintained

Periodic and Final Inspection

Positive: Good Performance Evaluation Negative: Poor Performance Evaluation Negative: Rework Without Compensation

EXHIBIT 1

Project Location Map

Quartzite Pit Location. Located off Wyoming Hwy. 70

41.14390N, 107.06013W

EXHIBIT 2

Pit Site Plan

Quartzite Gravel Pit. Located off Wyoming Hwy. 70

41.14390N, 107.06013W

EXHIBIT 3

Aggregate Specification

The material shall consist of stone, gravel, slag or other approved materials crushed to the required size and gradation. A filler of finely crushed stone, sand or other finely divided mineral matter shall be added as needed to meet gradation and plasticity index requirements.

The composite surfacing material shall be free of organic material and other deleterious materials.

The crushed material shall meet the gradation specifications as follows.

Percentage by mass passing designated Sieve (AASHTO T 27 and T 11)

Sieve Designation Percent Passing

1 inch 100 ¾ inch 97-100 3/8 inch 70-87 (3) No. 4 47-66 (3) No. 16 25-42 (3) No. 40 16-29 (3) No. 200 8-18

( ) the value in the parentheses is the allowable deviation (+) from the target values.

Liquid Limit (AASHTO T 89): 35 max.

Plasticity Index (AASHTO T 90): 4-10

EXHIBIT 4

Sample Daily Production Log

United States Department of Agriculture National Forest Service

Daily Production Log

Date Production

(Tons) Samples Taken (Sample No.)

Test Results Received

Remarks