Attachment 2 SOW Cheoah Janitorial and Mowing Contract 2023-2028.pdf

12444123R0006 Attachment 2 SOW

Cheoah RD Janitorial and Mowing

CHEOAH RANGER DISTRICT

NANTAHALA NATIONAL FOREST

JANITORIAL AND MOWING SERVICES FOR RECREATION FACILITIES

SPECIFICATIONS AND STATEMENT OF WORK

SCOPE OF WORK

The Contractor shall provide all labor, transportation, management, equipment and supplies necessary to provide janitorial, trash collection, landscaping, mowing and weed trimming services described herein for the Cheoah Ranger District.

DESCRIPTION

Contractor is to comply with the general and site-specific requirements to perform the following services at the sites listed on the Schedule of Items at the times and frequencies specified for each site.

GENERAL REQUIREMENTS

1. Contract Document:

a. A copy of the contract must always be present at the site for Contractor's employees' reference.

2. Materials and Equipment:

a. Unless specified, all materials and equipment are to be provided by the Contractor to complete the work described.

3. Repairs:

a. Contractor shall be responsible for damage (caused by the negligence of the Contractor or

Contractor's employees) to buildings, equipment, and materials in connection with the performance of this contract.

4. Work Signs:

a. The Contractor shall place work/caution signs and/or barricades when performing janitorial, mowing, and weed trimming services. Special precautions should be used when mowers, trimmers, blowers, or other ground maintenance equipment are operated within the vicinity of the general public, their vehicles and personal property. The work/caution signs and barricades are a part of the contractor provided supplies.

5. Closing Area:

a. Every reasonable effort will be made to keep the restrooms open at all times. The Contractor will not be allowed to close any areas without instructions from the Contracting Officer or the

Contracting Officer Representative (COR), unless an emergency occurs threatening public safety, damage to system components, or loss of water occurs at the site.

6. Safety and Accident Protection:

a. The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract. The contractor shall wear all recommended Personal

Protective Equipment (PPE) to ensure the safety of all employees for both janitorial and mowing services provided herein.

7. Personnel Requirements:

a. The Contractor is to make their own review of the contract requirements for work included herein and in conjunction with the actual job site conditions. The Contractor is responsible for all work included herein. Additionally, the Contractor's personnel are to be polite and assist the public with information and aid in such a manner as to reflect favorably on the Forest

Service and Contractor providing the service. The Forest Service reserves the right to require the Contractor to replace any employee deemed unqualified, displaying unfavorable personal conduct or appearance and/or making a bad reflection of the Forest Service to the public.

b. The Contractor shall provide qualified personnel to satisfy the contract objectives. At least one English speaking employee must be on duty during all staffing hours.

8. Contractor Performance:

a. PERFORMANCE OF WORK

The Contractor's attention is directed to the need for the timely performance of services provided for under this contract. When the Contracting Officer or the COR observes that the

Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or the COR will take the following action:

1. Non-Compliance: When services are not provided in accordance with the contract, the Contractor's Daily Operations Supervisor will be notified and directed to perform the services within two hours.

2. Follow-up on Non-Compliance: An inspection of non-compliant items will be made after two hours by the Contracting Officer or COR. The Contractor's Daily

Operations Supervisor will be asked to accompany the COR during the inspection. If the inspection shows the item or items have been corrected or satisfactory and continuous progress is being made, the previous notice will be rescinded; however, if non-compliance remains, the Contractor's Daily Operations Supervisor will be given notification in writing with a copy of non-compliance mailed to the Contractor's company address.

3. Services Restored by the Contracting Officer: If the Contractor fails to prosecute the work as directed or fails to perform the work in a satisfactory manner, the

Contracting Officer may proceed to have the work performed with other sources.

The cost of the work so performed including materials, labor, and equipment will be deducted from payment due to the Contractor on the contract.

JANITORIAL/TRASH SERVICES REQUIREMENTS

1. Materials and Equipment:

a. All materials and equipment are to be provided by the Contractor (except as specified below);

including cleaning materials and supplies such as, but not limited to, mops, brooms, bleach, disinfectant, etc. Contractor shall provide all necessary labor, supplies, equipment, personal protective equipment, and materials for the maintenance of these areas. The Cheoah Ranger

District will only provide toilet tissue and trash bags, which will be stored on-site or at a central location.

b. Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer or Contracting Officer Representative

(COR) prior to use.

2. Trash Collection Services:

a. Trash collection includes both the removal of trash from the trash receptacles and the area immediately adjacent (defined as a 25-foot perimeter) to the trash receptacles.

b. Empty all trash receptacles at each cleaning cycle, despite the amount of prior use.

Wash/scrub the inside and outside of each trash receptacle with disinfectant monthly to maintain odor-free containers.

c. Trash will be disposed of after each collection in an approved landfill. If recycling receptacles are provided, the contractor shall appropriately recycle these materials at an approved recycling center.

3. Janitorial Cleaning Services:

a. All janitorial services shall comply with the most recent COVID-19 guidance from the

Centers for Disease Control (CDC) for cleaning a facility (see link below).

CDC cleaning guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

b. The contractor shall use disinfectants from the EPA-registered list of products identified as effective against Novel Coronavirus SARS-CoV-2 (see link below), or other products containing the same active ingredient(s) at the same or greater concentration than those on the list. Contractor shall use the product in accordance with directions provided by the manufacturer.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

EPA list of disinfectants: https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2

c. Specific Janitorial Cleaning Services Requirements:

1. Clean all visible dirty surfaces using general detergents or cleaning products compatible with the surface materials being cleaned and in accordance with directions provided by the product manufacturer.

2. Wipe down all solid, high contact surfaces using a disinfectant from the EPA-registered list of products identified as effective against COVID-19.

3. Sweep and wet mop floors, dust walls and ceiling for cobwebs.

4. Empty all trash receptacles located in restroom facilities.

5. Refill dispensers including hand towels, hand soap and toilet paper.

6. Clean toilet partitions, dispensers, waste receptacles and doors.

7. Sanitize/clean toilet bowls, toilet seats, urinals, and shower stalls.

8. Clean hardware including push/pull plates, door handles, kick plates, etc.

9. Clean mirrors.

10. Mop floor and scrub soiled spots with brushes when needed.

11. Clean building exterior of dirt, mildew, insect, animal nests, etc.

12. Remove graffiti (after COR has been notified and approves cleaning agent).

13. Inspect and report any need for major repairs such as leaks in roof, damage to doors, windows, gutters, downspouts, etc.

14. The Contractor shall maintain the inside and outside of utility/storage buildings and plumbing alleys on the site to present a clean and orderly appearance.

15. Materials and equipment stored in any on-site building shall be kept in a neat and orderly manner.

16. The Contractor shall fill out a facility cleaning log and include the date/time/initials of when the restroom was last serviced. The facility cleaning log will be provided by Forest

Service staff.

17. Chemicals, flammable liquids, etc. shall be stored in designated areas in accordance with manufacturer's recommendations and can only be stored on-site if permitted in writing by https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 the Contracting Officer.

18. Storage areas/buildings shall be kept free of dirt; mop/scrub floor as necessary to remove grease, oil, etc.

JANITORIAL/TRASH SERVICES SCHEDULE OF ITEMS

Contractor is to perform janitorial/trash services at the sites listed at the times and frequencies specified for each site:

1. Cheoah Point Campground (April 15 – October 31)

a. Bathhouse A – 300 SF, 2 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

b. Bathhouse B – 300 SF, 2 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

c. Bathhouse C – 300 SF, 2 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

d. 14 Double Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

e. Cabin 1 – 317 SF, 2 rooms, 6 bed flats – Weekly (Monday). Cabin cleaning shall take place between 11AM and 2PM in between check-out and check-in times.

f. Cabin 2 – 317 SF, 2 rooms, 6 bed flats – Weekly (Monday). Cabin cleaning shall take place between 11AM and 2PM in between check-out and check-in times.

2. Cheoah Point Beach (April 15 – October 31)

a. Vault Toilet A – 120 SF, 2 Toilets – Triweekly (Monday, Thursday, Saturday)

b. 14 Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

3. Rattler Ford Group Campground (April 15 – October 31)

a. Bathhouse A – 600 SF, 4 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

b. 8 Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

4. Horse Cove Campground Lower Loop (April 1 – March 31)

a. Vault Toilet A – 25 SF, 1 Toilet – Triweekly (Monday, Thursday, Saturday)

b. 2 Double Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

5. Lake Santeetlah Dispersed Sites-Pine Ridge Road (April 1 – March 31)

a. Vault Toilet A – 100 SF, 1 Toilet – Biweekly (Wednesdays and Saturdays)

6. Joyce Kilmer Vault Toilet and Trash (April 1 – March 31)

a. Vault Toilet A – 25 SF, 1 Toilet – Triweekly (Monday, Thursday, Saturday)

b. 2 Double Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

7. Joyce Kilmer Flush Toilet (April 15 – October 31)

a. Flush Toilet A – 400 SF, 4 Toilets – Triweekly (Monday, Thursday, Saturday)

8. Tsali Campground (April 15 – October 31)

a. Bathhouse A – 400 SF, 6 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

b. Bathhouse B – 300 SF, 2 Toilets, 2 Showers – Triweekly (Monday, Thursday, Saturday)

c. 13 Double Trash Cans – Garbage Collection – Triweekly (Monday, Thursday, Saturday)

9. Tsali Bike Lot Trailhead (April 1 – March 31)

a. Vault Toilet A – 120 SF, 2 Toilet – Triweekly (Monday, Thursday, Saturday)

b. 5 Trash Cans – Garbage Collection – Biweekly (Wednesdays and Saturdays)

10. Tsali Horse Lot Trailhead (April 1 – March 31)

a. 1 Trash Can – Garbage Collection, Biweekly (Wednesdays and Saturdays)

11. Lemmons Branch Boat Launch (April 1 – March 31)

a. Vault Toilet A – 200 SF, 2 Toilets – Biweekly (Wednesdays and Saturdays)

12. Stecoah Gap Trailhead (April 1 – March 31)

a. 2 Trash Cans – Garbage Collection – Biweekly (Wednesdays and Saturdays)

13. Cherohala Skyway—Stratton Ridge (April 1 – March 31)

a. Vault Toilet A – 200 SF, 2 Toilets – Biweekly (Wednesdays and Saturdays)

b. 2 Trash Cans – Garbage Collection – Biweekly (Wednesdays and Saturdays)

14. Swan Cabin (April 15 – October 31)

a. Swan Cabin – 741 SF, three rooms, nine bed flats – Weekly (Wednesday)

Cabin cleaning shall take place between 11AM and 2PM in between check-out and check-in times.

b. Vault Toilet A – 25 SF, 1 Toilet – Weekly (Wednesday)

15. Stewart Cabin (April 1 – December 31)

a. Vault Toilet A – 25 SF, 1 Toilet – Weekly (Wednesday)

16. Snowbird Picnic Area (April 1 – March 31)

17. Snowbird Dispersed Sites (April 1 – March 31)

18. Massey Branch Boat Launch (April 1 – March 31)

MOWING AND WEED TRIMMING REQUIREMENTS

a. Materials and Equipment:

a. Contractor shall provide all necessary labor, supplies, equipment, personal protective equipment, and materials for the maintenance of specified areas.

b. Mowing/Weed Trimming Service Specifications:

a. Mowing and weed trimming will be performed at each site two times per month from April 1 through October 31. One visit will occur during the first two weeks of the month, the second visit during the last two weeks of the month. Depending on the day when the first monthly service is performed, the next service should be two weeks from that date.

b. All grass is to be mowed or trimmed to a 2.5-inch height. Caution should be taken to avoid weed trimming damage to trees, buildings, wooden structures, etc.

c. All areas will require leaf removal during leaf-fall season, which is typically from September

15 to October 31. Leaf litter may be blown off site into the tree line.

d. Remove all natural and non-natural debris (limbs, rocks, trash. etc.) before mowing during each visit.

e. Due to typical recreational use patterns, all work must be performed Monday through

Thursday with some discretion as the COR deems acceptable. Work must be performed between the hours of 9AM and 5PM to avoid disruptions to campers.

f. Extra caution will be required if work is being performed in occupied recreational areas. At all campgrounds, when campsites are occupied and the contractor cannot mow, the site will need to be revisited at the next available opportunity to complete the work.

g. All campsites, parking areas and walkways should be blown clean and free of debris after mowing and weed trimming operations.

MOWING/WEED TRIMMING SERVICES SCHEDULE OF ITEMS

1. See the attachments for images of each of the sites that will be included in this contract. Areas outlined in red are the areas where mowing and weed trimming will occur. It is highly recommended that prospective contractors visit each site to determine actual work complexity and quantity.

2. Contractor is to perform mowing/weed trimming services at the following sites:

a. CHEOAH RANGER STATION, WORKCENTER, AND HOUSING AREAS

1070 Massey Branch Road, Robbinsville, NC

The Cheoah Ranger Station, Workcenter and Housing Areas are located on US 143 West, 1070 Massey Branch Road in Robbinsville, NC. From the town center of Robbinsville, proceed approximately 1 mile on US 129N to US 143W, also known as Massey Branch

Road. The Cheoah Ranger Station, Workcenter and Housing Areas are located in the vicinity of 1070 Massey Branch Road.

The Cheoah Ranger Station, Workcenter and Housing Areas have numerous areas of maintained landscape. The total acres to mow and trim in all three areas is estimated to be approximately 7 acres. In general, this includes all manicured areas with grass, including landscaped islands and walkways in the Cheoah Ranger Station parking lot, buildings around the Cheoah Ranger Station, two grassy areas located directly across the road from the Cheoah

Ranger Station adjacent to the employee housing areas, both highway shoulders to the tree line between the Cheoah Ranger Station, Workcenter, and Massey Branch boat launch, and all grassy areas near the CCC trailhead across the road from the Massey Branch Boat launch.

The Cheoah Workcenter has numerous areas that will require both mowing and weed trimming. Areas immediately adjacent to the two government housing units are not included (refer to IMAGE 3).

It is evident on-site as to all areas that have been historically mowed and trimmed by the

Forest Service and all these areas are required to be maintained to current standards. All parking areas and walkways should be blown clean and free of debris. See attached

IMAGES 1-3.

b. TSALI CAMPGROUND, BIKE LOT AND HORSE LOT

8101 HWY 28 NORTH, Robbinsville, NC

The Tsali Campground, Bike Lot and Horse Lot are located on Tsali Road off NC 28 West in

Graham County, NC. From Bryson City, proceed on US 19/74S for approximately 9 miles to

NC 28 West. Turn right on NC 28 West for approximately 3.5 miles. Turn right on SR 1286

(Tsali Road); then proceed approximately 1 mile to the Tsali Recreation Area. The Tsali

Campground, Bike Lot and Horse Lot are busy recreation areas that will require caution around visitors and prior planning to mow during timeframes when visitation is the lowest, typically mid-week between Monday-Thursday. The total acres to mow and trim in all three areas is estimated to be approximately 5 acres.

The Tsali bike lot is a large parking lot that will require weed trimming and mowing along the parking lot shoulders from the parking lot entrance sign to the fee station around the entire perimeter of the parking area. There are numerous trees, signs, recreation facilities, etc. that will need to be mowed and trimmed around. The Tsali horse lot is smaller than the bike lot, but similar in scope regarding mowing and trimming needs. The horse lot is accessed between the campground road and bike lot entrance, on a gravel road that ends at the horse lot.

The Tsali campground is a 40-site campground that has numerous areas that will require trimming and mowing. This includes along all road shoulders, around buildings, within and around all campsites, etc. There are numerous trees or stumps located in these areas, as well as structures, fences, trash containers, parking areas, etc. that will need to be mowed and trimmed around. As you enter the campground, mowing and trimming will be required on all road shoulders to the tree line, around the fee station, campground host site, all buildings, and within and around all campsites. There are two camping loops in Tsali Campground, with approximately 20 campsites in each.

Forest Service and all these areas are required to be maintained to current standards. During the summer or high use periods the contractor will have to use extreme caution working around forest users and campers whose personal items could be located on or around the area that is being mowed. All the parking areas, campsites and walkways should be blown clean and free of debris. See attached IMAGE #4.

c. RATTLER FORD CAMPGROUND

5754 JOYCE KILMER RD, Robbinsville, NC

The Rattler Ford Campground is located at 5754 Joyce Kilmer Road in Graham County, NC.

From Robbinsville, proceed on US 129N for approximately 1 mile, then turn left on NC

143W for approximately 10 miles, then turn right on SR 1159 (Joyce Kilmer Road) for approximately 2 miles. The campground will be on the left at the campground entrance sign.

The Rattler Ford Campground is a busy recreation area that will require caution around visitors and prior planning to mow during timeframes when visitation is the lowest, typically mid-week between Monday-Thursday. The total acres to mow and trim in the campground and entrance road is estimated to be approximately 5 acres.

The Rattler Ford Group Campground is a 4-site group campground that has numerous areas that will require trimming and mowing. This includes along all road shoulders, around buildings, around and within campsites, etc. There are numerous trees or stumps located in these camping areas, as well as structures, fences, trash containers, parking areas, etc. that will need to be mowed and trimmed around. Mowing and trimming will be required at the entrance to the campground access road around the highway sign that is located on Joyce

Kilmer Road, including all road shoulders to the tree line as you proceed to the actual campground driveway. Approximately halfway down this access road, there is a small picnic area with picnic tables and an interpretive kiosk that will require trimming and mowing in this area. As you turn into the actual campground, mowing and trimming will be required around all parking areas, campground host site, campsites, and bathroom facilities. There is a large field with a volleyball net and four separate group campsites that will require mowing and trimming.

Forest Service and all these areas are required to be maintained to current standards. During the summer or high use periods the contractor will have to use extreme caution working around forest users and campers whose personal items could be located on or around the area that is being mowed. All the parking areas, campsites and walkways should be blown clean and free of debris. See attached IMAGE #5.

d. CHEOAH POINT CAMPGROUND AND BEACH

1373 THUNDERBIRD MOUNTAIN RD, Robbinsville, NC

The Cheoah Point Campground and Beach are located at 1373 Thunderbird Road in Graham

County, NC. From Robbinsville, proceed on NC 129N for approximately 5.8 miles, then turn left on SR 1145 for approximately 0.3 miles, then turn right on SR 1147 for approximately 1 mile. The campground and beach will be on the left and are adjacent to each other.

The Cheoah Point Campground and Beach are busy recreation areas that will require caution around visitors and prior planning to mow during timeframes when visitation is the lowest, typically mid-week between Monday-Thursday. The total acres to mow and trim in both areas is estimated to be approximately 6 acres.

The Cheoah Point Campground is a 23-site campground that has numerous areas that will require trimming and mowing. This includes along all road shoulders, around buildings, around and within campsites, parking areas, etc. There are numerous trees or stumps located in these camping areas, as well as structures, fences, trash containers, parking areas, etc. that will need to be mowed and trimmed around. As you enter the campground, mowing and trimming will be required on all road shoulders, around the fee station, campground host site, all buildings, and within and around all campsites. There is one camping loop in Cheoah

Point Campground, with 23 campsites total.

The Cheoah Point Beach has a large parking lot that will require weed trimming and mowing along the parking lot shoulders to the tree line from the parking lot entrance sign to the parking areas along the lakeside retaining wall and fee station. There are numerous trees, signs, recreation facilities, etc. that will need to be mowed and trimmed around.

In both areas, it is evident on-site as to all areas that have been historically mowed and trimmed by the Forest Service and all these areas are required to be maintained to current standards. During the summer or high use time periods the contractor will have to use extreme caution working around forest users and campers whose personal items could be located on or around the area that is being mowed. All the parking areas, campsites and walkways should be blown clean and free of debris. See attached IMAGES #6-7.

e. ATOAH SHOOTING RANGE

ATOAH ROAD, Robbinsville, NC

The Atoah Shooting Range is located in Graham County on Atoah Road. From Robbinsville, head south on NC-143 Bus/Snowbird Rd approximately 2.1 miles. Turn left on Atoah Road and proceed approximately 3.1 miles where the pavement turns to gravel. Continue along the gravel road approximately 0.1 miles and the shooting range will be on the right.

The Atoah Shooting Range is a moderately busy recreation area (increasing around hunting season) that will require caution around visitors and prior planning to mow during timeframes when visitation is the lowest, typically mid-week between Monday-Thursday. The total acres to mow and trim in the shooting range is approximately 1-1.5 acres.

The shooting range has a large target field that measures approximately 300 feet by 150 feet.

It also includes areas around the shooting benches and parking area that will require trimming and mowing. This includes along all road shoulders in the parking area, around buildings, and within and around the primary shooting field. There will likely be target remnants that must be picked up and disposed of prior to mowing.

Forest Service and these areas are required to be maintained to current standards. During high use time periods, the contractor will have to use extreme caution working around forest users who may be located nearby or around the area that is being mowed. All parking areas and walkways should be blown clean and free of debris. See attached IMAGE #8.

f. The Forest Service reserves the right to add additional sites on the district, as needed throughout the life of this BPA.