Attachment 2 - SOW Catholic RE Coordinator - FINAL.pdf

STATEMENT OF WORK (SOW)

Catholic Religious Education Coordinator

Columbus Air Force Base (CAFB) 2 June 2020

1. Contract Position Title. Catholic Religious Education (RE) Coordinator (Non-Personal Service).

2. Scope of Responsibilities. Provides leadership and administrative support for Catholic RE programs, RE events, and RE resource management for the Columbus AFB Chapel. The Catholic RE Coordinator works closely with the Catholic Chaplain or Auxiliary Priest to ensure budgets, program schedules, publicity, and other program requirements are developed and implemented.

2.1. Duration of this contract is 1 October 2020 – 30 September 2021 (with 4 option years)

3. Education and Experience Requirements. The Catholic RE Coordinator:

3.1. Shall be active in and have an in-depth knowledge of the Catholic Faith and a commitment to the Catholic Faith.

3.1.1. Shall provide a resume (limited to 5 pages) with two (2) references validating education and experience requirements listed above to include sacramental preparation (including First Communion, Reconciliation, and Confirmation programs), children’s liturgies, and Rite of Christian Initiation of Adults (RCIA). Additionally, must have 1 years’ experience coordinating and conducting Catholic RE events and other seasonal Catholic religious programs (e.g..

Christmas and Easter lessons/classes).

3.1.2. Shall complete the Catechist Certification Program required by the Archdiocese of Military Services after being awarded the contract.

3.2. Shall demonstrate a basic understanding of the spiritual growth process of individuals and groups in the Catholic Faith. Contractor must be able to clearly express basic Catholic doctrine and liturgical law.

3.3. Shall demonstrate basic skill in money management related to the Catholic RE programs to include: creation and management of a budget, resourcing RE programs/classes, and managing special collections (e.g. contributions collected during RE events/classes for humanitarian relief, missions, ministry projects, etc.).

3.4. The Contractor shall complete and submit personnel background check application within twenty (20) working days after award date to the Chaplain Corps background check program manager for processing. It is mandatory that all contractors working with children under the age of eighteen (18) shall have a background investigation. The contract must be able to receive clearance from a background investigation IAW public Law 101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in

Child Care Service Position). An adverse finding from this investigation may result in a termination of services.

3.5. Contractor must agree to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint.

4. Duties and Responsibilities. The Catholic RE Coordinator shall:

4.1. Be able to work an average of 20 hours per week with a maximum of 40 hours per week during peak weeks. Peak weeks are Vacation Bible School, Christmas, Easter, Thanksgiving and special Parish events. A maximum of two additional peak weeks may occur during the contract period.

4.2. Provide a comprehensive Catholic RE program and Sacramental Preparation Programs that includes sacramental preparation (i.e., First Communion, Reconciliation, and Confirmation programs), children’s liturgies, Rite of Christian Initiation of Adults (RCIA), and other RE requirements of the Catholic Faith.

4.3. In coordination with the Catholic Priest or Auxiliary Priest, develop an annual Catholic RE curriculum and schedule. The curriculum will meet guidelines established by the Archdiocese of Military Services, USA.

4.4. In coordination with the Catholic Priest or Auxiliary Priest, determine the annual needs for Catholic RE literature, resources, and supplies. Ensure equipment and supply needs are requested in accordance with local policy and procedures for events and programs.

4.5. In coordination with the Catholic Priest or Auxiliary Priest, develop and submit an annual budget proposal to the Wing Chaplain for the Catholic RE program.

4.6. Co-lead annual Vacation Bible School (VBS) with the Protestant RE Coordinator. Specific VBS responsibilities will include planning, recruiting teachers and volunteers, advertising the event, registering students, and overseeing the program.

4.7. Develop and coordinate publicity of Catholic RE Parish programs to include advertising in the base newspaper, worship service bulletins, marquees, etc.

4.8. Ensure facility requests for all Catholic RE programs occurring in Chaplain Corps facilities are filled out correctly, submitted to the Columbus AFB Chapel staff in a timely manner, and properly coordinated.

4.9. Ensure that all funds requests for Catholic RE programs are completed correctly, submitted in a timely manner, and properly coordinated.

4.10. Monitor the handling of all funds received in Catholic RE programs to ensure compliance with applicable directives and operating instructions.

4.11. Recruit, interview, select, and train prospective teachers, teacher aides, substitutes and other workers necessary to run the Catholic RE program.

4.12. Ensure that all individuals working with children under 18 years of age have submitted and been cleared by the standard background investigations for work with children below 18 years of age, as directed by DODI 1402.5 Criminal History Background Checks on Individuals in Child Care Services and HCOI 52-107, Background Checks.

4.13. Ensure the facility (to include all classrooms) is set-up before the start of Catholic RE programs and events.

4.14. Monitor classrooms during RE programs to ensure policies/procedures are being followed.

4.15. Create and manage card files on students, parents and teachers attending Catholic RE programs. Card file data will include emergency contact information.

4.16. Supervise the registration of Catholic RE students, teachers and new families.

4.17. Maintain a Catholic RE volunteer list. The list will include the names and contact information of all Catholic RE volunteers. Contractor will also digitally track volunteer hours.

4.18. Ensure that all Catholic RE volunteers are aware of local safety requirements and procedures.

4.19. Collect and distribute weekly statistical reports (e.g. attendance of programs) for Catholic RE classes and events.

4.20. Develop and manage a continuity file for the Catholic RE program.

4.21. Attend all meetings pertaining to the RE program to include:

4.21.1. Catholic Parish Advisory Council meetings (monthly)

4.21.2. Columbus AFB Chapel weekly team meetings.

4.21.3. Meet with the Catholic Priest (as required) for coordination of the Catholic RE program.

4.22. Sub-Contracting:

4.22.1. As needed, the Catholic RE Coordinator shall provide a list of substitute contract personnel. Names of substitutes and credentials shall be provided at least 30 calendar days prior to the sub-contractor fulfilling the contract. Subcontractors shall meet or exceed the experience requirements listed in this SOW as well as comply with all required regulations. Substitutes will be submitted to and approved by the Contracting Officer in coordination with the Wing Chaplain or designee.

4.22.2. The Contracting Officer and Wing Chaplain shall be notified at least 14 days before any leave of absence that would prevent the contractor from performing the service.

4.22.3. The Contracting Officer and Wing Chaplain reserve the right to refuse the services of such a substitute if he/she is deemed unqualified.

4.23. Security. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.23.1. Contractor will be familiar with and comply with all security procedures to include ensuring the Columbus AFB Chapel facilities are properly secured, doors and windows locked, and lights turned off.

4.23.2. Contractor shall be responsible for keys provided and keys shall not be duplicated.

4.23.3. Any duplicated, lost or misplaced keys upon discovery of the occurrence shall be reported to the facility manager.

4.23.4. All keys will be returned on revocation of this contract.

4.24. The contractor shall maintain healthy interpersonal relationships with chapel staff, fellow contractors, and parishioners.

4.25. The contractor shall maintain professional standards of conduct and decorum, to include dress, appearance, grooming, and use of appropriate and professional language. Attire and grooming will be neat, clean, and proper for worship and all ministry functions.

4.26. The Contractor is being hired as an “independent non-personal service contractor” and is accountable to pay any Social Security taxes, federal or local income taxes, and state unemployment insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.