Attachment-2 SOW Bldg. 395 PDDPG19-0109 Replace VRF HVAC.pdf

DESIGN/BUILD

STATEMENT OF WORK

FOR

Replace the Existing VRF HVAC System with Chilled Water System

ATCT B395

PROJECT NO.: PDPG 19-0109

452d CIVIL ENGINEER SQUADRON (CES)

452nd MISSION SUPPORT GROUP (MSG)

24 February 2025

Statement of Work 10 December 2024 PDPG 19-0109 Replace the Existing VRF HVAC System with Chilled Water System Page ii

TABLE OF CONTENTS

1. INTRODUCTION

2. PROJECT INFORMATION

3. Project Location

4. Scope of Work

5. Governing Codes, Criteria, Regulations and Industry Guidance

6. ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

7. WORK PLAN

8. GENERAL WORK REQUIREMENTS

9. CONSTRUCTION PHASE

10. CONTRACT COMPLETION/ACCEPTANCE

11. CONTRACT ADMINISTRATION

STATEMENT OF WORK

Replace the Existing VRF HVAC System with Chilled Water System

PROJECT NO: PDPG 19-0109

1. INTRODUCTION

This Statement of Work (SOW) defines the scope of work for the contractor to demolish the existing variable refrigerant flow (VRF) system manufactured by LG; dispose the removed equipment, materials, and refrigerant in accordance with the applicable regulations; provide and install new chilled water system with 4- pipe fan coils; and provide and install hot water heating system with electric hot water boiler. The existing backup systems and the fresh air supply system to remain and continue to operate as intended.

Also, the scope will include the modifications to the existing electrical and control systems because of the HVAC system modification, new housekeeping pads, testing, and commissioning the new systems.

The Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein. Primary technical services shall be performed by individuals who are currently licensed in California or other state of the United States and having proved to be equivalent to master HVAC technicians capable of calculating HVAC system requirements using ASHRAE codes and guides with expertise in the heating, ventilation and air conditioning industry, specifically, but not limited to similar HVAC systems as is existing in Building 395 and typical airfield control towers. All work must meet the requirements of applicable Federal, State, and UFC requirements.

The Contractor shall be capable of calculating the size and configuration of the replacement systems including the water chillers, boilers, pumps, water and refrigeration pipes, power supply, circuit breakers, fuses, and short circuit requirements. Contractor shall provide the detailed shop drawings for the new system including floor plans, flow diagrams, equipment schedules, control diagrams, sequences of operation, single line power supply drawing, and electric panels schedules.

All quantities, dimensions and areas given within the statement of work are an approximation only.

Contractor is responsible to verify all quantities, dimensions and areas.

The project will be executed under a design-build contract.

2. PROJECT INFORMATION

Project Number: PDPG19-0109.

3. Project Location

The project is located on March Air Reserve Base (MARB), CA as shown on Figure 1, March Air Reserve Base (MARB) Map

Figure 1. March Air Reserve Base (MARB) Map

4. Scope of Work

Contractor shall perform the work as described herein. Additional as-built drawings for the building can be obtained from the COR, as needed to show other details such as architectural, civil, electrical, plumbing and other division drawings. The contractor shall provide shop drawings showing how the system will be modified to accommodate the new system in its work plan as discussed in the section on Work Plan.

4.1. Remove the variable refrigerant flow (VRF) made by LG

Demolish the existing variable refrigerant flow (VRF) system manufactured by LG; dispose the removed equipment, materials, and refrigerant in accordance with the applicable regulations.

4.2. Remove the electrical components for the demolished VRF system

Demolish the electrical power supply components including circuit breakers, wires, conduits, and switches. Dispose the removed equipment and materials in accordance with the applicable regulations.

Save the electrical components serving the existing fan coil units that can be reused for the new fan coil units.

4.3. Remove the housekeeping pads

Demolish the existing housekeeping pads. Dispose the removed equipment and materials in accordance with the applicable regulations.

4.4. New water chillers

Provide and install two (2) air-cooled water chillers 60%, each, of the total load. The two chillers will work in parallel and in a lead/lag basis. The size of the chillers will match the collective fan coil units capacities plus 10%.

4.5. New chilled water pumps

Provide and install variable volume chilled water system consisting of primary/secondary pumps, the primary pumps will circulate constant chilled water flow through the water chillers, and the secondary pumps will circulate variable water flow through the fan coils. The primary pumps will be constant speed while the secondary pumps will be variable speed utilizing variable speed motors and drives.

4.6. New fan coil units

Provide and install 4-pipe fan coil units including the filters, cooling coil, and the heating coil. The fan coil units will be comparable to the existing fan coil units for the cooling capacity, heating capacity, and the unit configuration. The contractor will utilize the existing ductwork, the existing air outlets and inlets, and the existing condensate drainpipe network. Contractor will make the necessary adaptation between the new fan coil units and the existing ductwork and drainpipes.

4.7. New chilled water piping system

Install new chilled water piping with insulation and vapor barrier. Install aluminum water jackets on the exterior pipes. All pipes will copper schedule L. Provide and install the expansion tank and the chemicals feed pot with all the necessary valves, pressure relief safety valves, air vents, water pressure gages, and pipe fittings.

4.8. New hot water heating system

Provide and install two (2) electric water boilers, 60% of the total heating load, each, and the associated circulating pumps, piping system, pipe insulation, expansion tank, chemical feed pot, all necessary valves, pressure relief safety valves, air vents, and pipe fittings. Pumps will be primary/secondary configuration, the primary pump will be constant speed and circulate the water through the boiler, and the secondary pump will be variable speed and circulate the water through the fan coil units.

4.9. New HVAC control system

Provide and install new HVAC control system. The system will be DDC (Direct Digital Controls) type, standalone, and compatible with ASHRAE BACnet requirements. System will be centrally controlled, monitored, and programmable from a central control panel located in the mechanical room including a desktop computer, monitor, and printer. Room thermostats will be capable of displaying the room temperature and allow the occupants to adjust the room temperature and the fan speed. Contractor will install the new room thermostats at the same locations of the existing room thermostats and reuse the existing conduits. Provide and install new wiring for the control system.

4.10. Exiting fresh air supply system

Contractor to keep the existing fresh air supply system with the following provisions. Replace the existing condensing unit with a new comparable condensing unit, make all the necessary repairs for the air handling unit to function as intended, upgrade and integrate existing controls with the new controls for the chilled water system.

4.11. Power supply

Provide and install power to the new equipment including the circuit breakers, switches, wiring, fuses, and conduits. Contractor may reuse the existing conduits to serve the new fan coil units as reasonably applicable. Provide and install new wiring for the fan coil units. The entire HVAC system will be energized from the normal utility and the backup generator.

4.12. Commissioning

Contractor shall provide a commissioning plan in its Work Plan that will outline the process for testing, start up, and commission of the new installations as per UFC and specifications requirements.

Contractor shall provide the test results and the commissioning report for review and approval

4.13. Training

Contractor shall Train the government or the assigned personnel for the operation, maintenance, diagnostics, and troubleshoot of the new installations. Contractor shall provide operation and maintenance manuals

4.14. Warranty

Contractor shall provide one year warranty for all installations, and five years for the refrigeration compressors. Warranties will include labor and material.

5. Governing Codes, Criteria, Regulations and Industry Guidance.

Contractor shall comply with the Codes, Criteria, Regulations and Industry Guidance.

5.1. General

Contractor shall comply with all applicable federal, state, and local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and Presidential Executive Orders, pertaining to the work as referenced in REFERENCES - ALL SPECIFICATIONS. It is the contractor’s responsibility to know the requirements of the latest editions and changes and follow the requirements. Contractor must raise any questions in the form of a request for Information (RFI) to seek clarification of the applicability or conflicts between the applicable requirements. Contractor shall comply with MARB Facilities Excellence Plan (FEP) and the following technical references:

UFC 1-200-01, General Building Requirements

Air Force Instruction (AFI) 32-1065

UFC 3-540-01, Engine-Driven Generator Systems for Backup Power Applications

UFC 3-190-06, Protective Coatings and Paints

UFC 3-201-01, Civil Engineering

UFC 3-310-04 Seismic Design of Buildings

UFC 3-401-01 Mechanical Engineering

UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems

UFC 3-410-02 Direct Digital Control for HVAC and Other Building Control Systems

UFC 3-450-01 Noise and Vibration Control

UFC 3-501-01 Electrical Engineering

UFC 3-520-01 Interior Electrical Systems

UFC 3-530-01 Interior and Exterior Lighting Systems and Controls

UFC 4-133-01 Air Traffic Control and Air Operations Facilities

The references are published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. (http://www.wbdg.org/FFC/DOD/UMRL/UMRL.pdf) http://www.wbdg.org/FFC/DOD/UMRL/UMRL.pdf

The publications referenced form a part of this specification to the extent referenced. The advisory provisions of all codes, requirements, and standards are mandatory; substitute words such as "must" or "required" for words such as "shall", "should", "may", or "recommended," wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements.

Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

Government standards listed in this SOW take precedence over industry standards. The referenced Codes, Criteria, Regulations and Industry Guidance is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the SOW.

All work activities must comply with the requirements of MARCH ARB GUIDE SPECIFICTION

ENVIRONENTAL PROTECTION

6. ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

6.1. SUPERVISION

The Contractor shall provide management and planning, pertinent to the performance of the requirements identified in this SOW.

6.1.1. Superintendent

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work.

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend progress meetings, and quality control meetings. The superintendent or qualified alternative must be on- site at all times during the performance of this contract until the work is completed and accepted.

6.1.2. Project Manager

Contractor shall assign a Project Manager with the responsibility for the overall management of the project. The CO may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project Manager is in question. The Project Manager may also hold the position of Superintendent.

6.2. Electronic Mail (E-Mail) Address.

Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the CO a single (only one) e-mail address for electronic communications from the CO related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The CO may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple email addresses are not allowed. It is the Contractor's responsibility to make timely distribution of all CO’s initiated e-mail with its own organization including field office(s). Promptly notify the CO, in writing, of any changes to this email address.

6.3. Governmental Safety Requirements

Comply with EM 385-1-1, NFPA 70, NFPA 70E, NFPA 241, the APP, the AHA, Federal and State OSHA regulations, and other related submittals and activity fire and safety regulations. The most stringent standard prevails.

6.3.1. Hot Work

Submit and obtain a written permit prior to performing "Hot Work" (i.e. welding or cutting) or operating other flame-producing/spark producing devices, from the Fire Emergency Flight. A permit is required from the Explosives Safety Office for work in and around where explosives are processed, stored, or handled. CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE A PERMIT IS ISSUED. Provide at least two 9 kg (20 pound) 4A:20 BC rated extinguishers for normal "Hot Work". The extinguishers must be current inspection tagged, and contain an approved safety pin and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any "Hot Work" done at this activity. The Fire Watch must be trained in accordance with NFPA 51B and remain on-site for a minimum of one hour after completion of the task or as specified on the hot work permit. When starting work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency Fire emergency Flight (951-655-2911) phone number. REPORT ANY FIRE, NO

MATTER HOW SMALL, TO THE FIRE EMERGENCY FLIGHT IMMEDIATELY.

6.3.2. Severe Storm Plan

In the event of a severe storm warning, the Contractor must:

1. Secure outside equipment, materials, and place materials that could be damaged in protected areas.

2. Check surrounding area, including roof, for loose material, equipment, debris, and other objects that could be blown away or against existing facilities.

3. Ensure that temporary erosion controls are adequate.

6.3.3. Personal Protective Equipment (PPE)

PPE is governed in all areas by the nature of the work the employee is performing. Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks.

Safety glasses must be worn or carried/available on each person. Mandatory PPE includes:

Hard Hat

Long Pants

Appropriate Safety Shoes

Appropriate Class Reflective Vests

6.4. BASE ACCESS

The contractor shall prepare a pass information sheet identifying all employees, including the subcontractor employees, who will be working on MARB. The pass information sheet shall be submitted to the CO at the preconstruction meeting. Upon completion of the contract or expiration of the passes, the contractor shall ensure all passes issued to employees and subcontractor employees are returned to security. Failure to comply with this requirement may result in withholding of final payment.

6.5. SECURITY REQUIREMENTS

Contractor personnel must have base approved contractor badges to enter onto MARB. Additional requirements are necessary if the designated facility is within a controlled/secure area of the base. The contractor shall conform to all base regulations and directives pertaining to security, safety, fire, traffic, and personnel clearance while conducting business on MARB. The contractor shall ensure conformance of all employees and subcontractors.

Antiterrorism Awareness Training: DoD mandates that all Contractors and subcontractors requiring routine access to the base shall accomplish antiterrorism training. Online training is available at https://jko.jten.mil. Forward completed certificates to the Contracting Office.

COVID-19 Guidance/Policy, all Contractors and subcontractors shall provide a COVID-19 Action Plan. The Contracting Office will provide the base’s policy on face masks and social distancing as well as CAL/OSHA guidance on the action plan.

6.6. PERMITTING

All work on base requires completion of a MARB Form 103 (Base Civil Engineering Work/Dig Request), also known as a dig permit. The MARB Erosion Control Certificate must be attached to the form 103 for any ground disturbance and to address any laydown area assigned the contractor. The purpose of this form is to show how the contractor shall prevent any erosion or sedimentation from reaching the storm water system of MARB under any condition to include spills, rainfall, etc. The form is described in the MARB Environmental Protection Guide Specification. The Contractor shall be responsible for submittal of the MARB Form 103 to the COR prior to establishing a laydown area or any ground disturbance, construction or demolition activities. The contractor shall field mark areas where digging will take place and provide a scaled drawing of the marked areas to March Air Reserve Base Civil Engineer attached to form 103. A minimum of fourteen (14) working days is required to process the MARB Form 103. Once the permit is issued, existing underground utilities and structures within the identified area will be marked by base civil engineering. Recording and preserving these markings is the responsibility of the contractor.

The contractor shall also obtain permits for work associated with hot work, welding, cutting, and brazing from the MARB Fire Department (POC: Harold Sterne – (951) 655-5001) prior to any such work. The contractor shall allow seven (7) days processing time for these permits. The contractor is responsible for https://jko.jten.mil/ obtaining all necessary permits from all applicable federal, state, and local agencies and is responsible for all associated fees.

6.7. WELDING

Any Contractor performing welding or soldering with open flame is responsible for obtaining a welding permit from the Base Fire Department. A licensed welder shall perform the work. In addition, the use of flame producing devices such as tar kettles, blowtorches, etc.; will require a burn permit from the Base Fire Department.

6.8. QUALITY CONTROL

Contractor shall develop and maintain a quality control plan to ensure services are performed in accordance with commonly accepted commercial practices for demolition, removal of debris, and salvageable items. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The Quality Control (QC) Plan is submitted as an attachment to the Work Plan.

6.8.1. Content of the QC Plan

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

c. A copy of the letter to the QC Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the QC Manager. Furnish copies of these letters to the CO.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the CO are required to be used).

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the kickoff meeting.

6.8.2. QUALITY ASSURANCE

The government will periodically evaluate the Contractor’s performance through on-site inspections during the construction. The Quality Control Plan shall require Government Approval as part of the Work Plan.

6.9. HOURS OF OPERATION

Working hours for the contractor will normally be between the hours of 6:30 a.m. and 4:30 p.m.

excluding Saturdays, Sundays and Federal holidays. If the contractor desires to work during periods other than listed above, notify the CO five business days in advance of intention to work during other periods. Approval by the CO is required prior to working hours other than those listed above.

6.10. NOTICE TO PROCEED (NTP)

The contractor will be provided a Notice to Proceed (NTP) to begin contract activities. The contractor shall attend a kickoff meeting at the 452d Operational Contracting Office as requested by the CO. The contractor shall prepare a sign-in sheet and meeting minutes for all meetings attended on MARB.

Meeting minutes shall include the names and emails of all individuals in attendance. A copy of the meeting minutes shall be provided to the CO. As discussed above, permits must be approved before work can begin. This project requires the submittal of a Work Plan, as discussed in Paragraph 9, for the proposed work. This submittal must be approved by the CO before construction work may begin.

6.11. SUBMITTALS

6.11.1. General Submittal Requirements

All submittals will be submitted in the quantities identified on the contract schedule of materials and will include an AF Form 3000 Material Approval Submittal. Upon approval/disapproval of the submittal, a copy of the signed AF Form 3000 will be provided to the contractor. This form is easily obtained from the Air Force E-Publishing website at: http://www.e-publishing.af.mil/. The CO will not accept any submissions that do not contain a complete AF Form 3000.

All submittals shall be electronic pdf except drawings shall be submitted in AutoCAD dwg (2016 or earlier version) and pdf format. No hard copies are required unless specifically requested or not able to be submitted electronically.

Contract Schedule in Microsoft Project Schedule format will be submitted with the draft Work Plan depicting an overall contract schedule for the main elements of work for the period of performance for approval by the CO. Monthly during construction, the contractor shall submit AF Form 3065, Contract Progress Report, signed by the contractor’s on-site representative. The work elements and percentages for each element will be entered on AF form 3064 as depicted on the Microsoft project Schedule and will be identical to the work elements and percentages on the AF Form 3064

Submittal Requirements

Copies Required

Frequency Hard Copy

Electronic Copy

(PDF)

Progress Schedule (AF Form 3064) 1 NLT 10 calendar days after construction NTP

Progress Report (AF Form 3065) 1 Monthly Meeting Minutes 1 Within 3 calendar days of meeting Draft Work Plan Includes Shop Drawings

1* 21 calendar days after job award

Project Schedule 1 21 calendar days after job award Environmental Protection Plan 1 21 calendar days after job award Equipment Specifications and Data 1 21 calendar days after job award

Quality Control Plan 1 21 Calendar Days before starting construction

Final Work Plan 1 7 calendar days after Work Plan Review Meeting

As-built Drawings on CD or DVD (full size hard copy, PDF and AutoCAD electronic)

1*

At Final Inspection

Test and Commissioning Report 1 NLT 10 calendar days after final inspection

O & M Manuals & Warranty 1 At Final Inspection Form 1354 1 During the close out period

* Electronic shop drawings shall be submitted in both .pdf and AutoCAD (2016 or earlier) files.

Submit one full-size (30”x40”) set and two half size sets (18”x24”).

6.11.2. Construction Submittals

All construction submittals shall be submitted with enough time to allow for the 14-day Government review period. The contractor shall identify long lead items to ensure proper submittal review time. The CO is the only Government representative authorized to receive contract materials on behalf of MARB.

All submittal items/packages shall be delivered directly to the CO for the project. Once received, the CO will log the materials, date stamp them, and send them to the 452 MSG/CE COR. The COR shall be responsible for timely on-base distribution for effective review and reserves the right to determine whether review meetings are required. All submittals shall be on time.

6.11.3. Form 1354

DD Form 1354, Transfer and Acceptance of Military Real Property, using estimated quantities of tracked Real Property items included in the project. The Government will provide all other necessary information on the form including category codes that are applicable to items included in the project. In these cases, the contractor shall provide updated quantity estimates.

6.11.4. Government Review Period

The Government shall be permitted a technical review period, of not less than 14 calendar days for all submitted materials, unless stated otherwise in this Statement Of Work or SUBMITTAL REGISTER - BLDG 395.

6.12. ENVIRONMENTAL REQUIREMENTS

Contractor shall meet the requirements of Section 01 57 19 MARB GUIDE SPECIFICTION ENVIRONENTAL PROTECTION (EPGS), in performance of the work described and required in this Statement of Work, This will include the completion of the Environmental Protection Plan (EPP), using the EPP Template, Environmental Protection Plan TEMPLATE.

Contractor shall remove all construction debris, hazardous material to include water based paint and paint cans, heavy metals and cleaning fluids in accordance with the EPGS to include the submission of proper manifests for signature by the Environmental Office (CEV), manifests from the transporter and disposal location and reports at the end of job as described in the EPGS.

Contractor shall use assigned laydown areas for materials and equipment to include locations for storage of hazardous materials and hazardous waste.

Contractor shall adhere to all regulatory guidance described in the EPGS to include, but not limited to not using the sanitary or storm water system for disposal of any materials of any kind and no dumping of any liquids on any hardstand or non-improved land area The EPGS outlines the required environmental submittals.

All paints, paint cans and items used in the application of paint are considered a hazardous material/waste in California and shall be handled, stored, transported and disposed as a hazardous material/hazardous waste.

The EPP shall be submitted with the final Work Plan. Post Construction environmental submittals as outlined in the EPGS will be submitted as shown on the Submittal register discussed in paragraph 3.

6.12.1. Asbestos/Lead-Based Paint

Any asbestos suspect materials or painted items that may contain lead-based paint requires that the contractor immediately notify the CO and cease all work efforts in that specific area until the asbestos and/or lead-based paint inspectors can validate/verify any contaminants found during the inspection process, see MARB EPGS. It is not expected that any asbestos or lead base paint will be encountered in this work.

6.12.2. Salvage & Transferable Items

All salvageable/transferable items shall become property of the contractor. The contractor must document and inventory all salvageable items and provide these documents to the CO. The Contractor acknowledges that allowance in the contract price has been made for the value, if any, of the materials and equipment that are salvaged.

6.12.3. Recycling

The contractor shall deliver all applicable recyclable materials, to the appropriate off-base disposal facility/recycling center. The contractor shall prepare a recycling report for all construction debris and for all recycled debris removed off MARB during the course of this project. Report must include name and address of the receiving facility, tonnage and type of material disposed and recycled, if applicable.

Report shall be provided to the CO monthly and total quantities at the final inspection, see MARB EPGS.

6.12.4. Utilities

The Government will furnish such fresh water and electric current at existing outlets as may be required for the work to be performed under this contract at no cost to the contractor. Any temporary Utility lines that may be required will be installed, maintained and removed by the Contractor at contractor's expense and in a manner satisfactory to the CO or his/her authorized representative. Removal of such connections or lines will be accomplished prior to final acceptance of the construction.

6.13. MEETINGS REQUIRING ATTENDANCE

The Contractor shall participate in and/or facilitate on-site meetings as required by this Statement of Work. The purpose of these meetings include, but are not limited to, contract discussions, progress reviews, drawing reviews, construction reviews, project status, and the general exchange of information concerning current and future activities. All official meetings will be held at MARB in the Operational Contracting Office, Building 2313. The Contractor shall prepare a sign-in sheet and meeting minutes for all meetings attended on MARB. Meeting minutes shall include the names and emails of all individuals in attendance. A copy of the meeting minutes shall be provided to the CO within 3 calendar days of the meeting.

6.13.1. Kick-off Meetings

A kick-off meeting shall be held within calendar 10 days of contract award. The meeting will be held at the MARB 452 Operational Contracting Office, Building 2313. The Contractor is required to attend the Kick-off Meeting. The Contractor shall coordinate a date and time with the CO. The Government may issue the NTP at the Kick-off Meeting. The Contractor's key personnel must attend, including the Project Manager, Environmental Manager (EM) and major subcontractors. The Contractor will be briefed on the contract requirements, the Work Plan requirement to include the Environmental Protection plan document to be submitted as part of the Work Plan, applicable regulations. Regulations covered include, but are not limited to, base entry passes, traffic speed, theft reporting, fire reporting, emergency hospital care, procurement authority, civil engineering inspection, and airfield precautions.

6.13.2. Work Plan Review Meeting

The Contractor shall schedule a Work Plan review meeting after receiving the Government’s review comments following Work Plan submittal. The meeting shall be held at MARB and coordinated with the CO. The Work Plan review meeting shall be held per the schedule identified in section 9.4. The Contractor’s response to government comments shall be delivered to the CO prior to the review meeting

6.13.3. Preconstruction Meeting

A preconstruction meeting will be held at the 452 Operational Contracting Office, Building 2313. The preconstruction meeting will be held after Government approval of the Work Plan. The Contractor shall coordinate the date and time of the meeting with the Contracting Office. The Contractor's key personnel must attend, including the Project Manager, Superintendent, Site Safety and Health officer, Contractor Quality Management (CQM), Environmental Manager (EM) and major subcontractors. The Contractor will be briefed on applicable regulations. Base agencies involved will include Civil Engineering, Fire Department, Law Enforcement, Safety, Bioenvironmental and Flight Operations, as applicable.

Regulations covered include, but are not limited to, base entry passes, traffic speed, theft reporting, fire reporting, emergency hospital care, procurement authority, civil engineering inspection, and airfield precautions.

6.13.4. Construction Meetings

The CO will determine the need for any meetings to be held under this contract.

6.14. GOVERNMENT NOTIFICATION

The Contractor shall notify the CO's technical representative, Base Civil Engineering Contract Management Section, Phone No. 951-655-3787/4562 when any of the following conditions exist:

At least 72 hours before construction work is to start.

When a construction work stoppage of more than 48 hours duration is anticipated.

At least 48 hours in advance of returning to work after a work stoppage.

At least 5 business days in advance of required utility outages for individual facilities and 10 business days if outage affects multiple facilities, unless otherwise noted in the contract documents.

The Contractor shall notify the Contract Administrator, Operational Contracting Office, Building 2313, and Phone No. 951-655-2414/5758 at least five business days in advance of desired time for final inspection. Coordination of time for final inspection shall be made 72 hours in advance.

7. WORK PLAN

7.1. PREPARATION OF WORK PLAN

Upon receipt of NTP, the contractor shall prepare a Work Plan to describe its procedures and methods to be used on the project, specific efforts to be completed based on its on-site review of the project site, the Statement of Work and specification provided. The contractor shall submit the draft Submittal on time. The draft submittal shall be due per the schedule in section 9.4.

The Work Plan shall include:

• Introduction

• Project Description

• Personnel Duties

• Notifications and Site Access

• Contact Information

• Procedures (e.g. Paint removal, paint application, door preparation, etc.)

• Materials to be used

• Accident Prevention Plan

• Quality Control Plan

• Environmental Protection Plan (EPP), EPP Template is mandatory.

• Project Schedule with Gantt chart, the contractor shall provide a signed Microsoft Office

Project Schedule, in the Work Plan submittal.

• Shop Drawings 95% at draft stage and 100% at final submittal

7.2. SHOP DRAWINGS

The contractor shall prepare 95% shop drawings submittals in accordance with schedule in section 9.4 for initial review as part of the Draft Work Plan. Each submittal shall include drawings for all tasks defined in 4.1.1. All project submittal items/packages shall be delivered directly to the Contracting Office. The Contractor shall provide the shop drawings for the new system including but not limited to:

1) Mechanical: floor plans, piping flow diagrams, equipment schedules, and controls.

2) Electrical: floor plans, single line diagram, and updated panel’s schedules.

3) Contractor will make all the necessary calculations but not limited to sizing refrigeration lines sizing, power cables and wires, circuit breakers, fuses, short circuit calculations, equipment supports, vibration isolators, and pipe supports.

4) Contractor shall validate that the size of the fan coil unit condensing unit and associated refrigeration lines are sized correctly in accordance with ASHRAE standards the Unified Facility Code for Air traffic Control Tower facilities.

The shop drawing to be submitted shall be revised drawings, as needed, to show details of work required in the scope of work, with any added notes to describe the details not already in the notes in the DrawingsThe contractor shall field verify existing conditions during the Work Plan phase. An on-site field survey of the work required in this SOW is required to prepare the revised drawings and notes.

Pictures of work details can be used.

Contractor shall allow 5 workdays for Government review of the Work plan. The Contractor shall schedule a Work Plan Review Meeting after receiving the Government’s review comments. The meeting shall be held at MARB and coordinated with the CO. The review meeting shall be held per the schedule identified in section 9.4. The Contractor’s response to government comments shall be delivered to the CO prior to the review meeting.

7.3. FINAL WORK PLAN

The Final Work Plan is required to be submitted on an electronic disc in .pdf format. Work plans shall be prepared in English inch-pound (IP) units. The final Work Plan shall include all of the documents of the draft, but in final form. Shop drawings shall be 100% final and shall serve as the basis for completing the work during construction and as the basis for determining payment. The final Project Schedule should be a modification of the draft to show greater detail of work, dependencies and critical path, while still completing all work within the performance period. Construction progress shall be determined and measured based on percentages of completion of the final project schedule.

7.4. WORK PLAN PERFORMANCE PERIOD

TASKS

CALENDAR

DAYS (NLT)

NTP/Kick-off Meeting + 0 Draft Submittal + 21 Government Review + 5 Review Meeting + 1 Final Submittal + 7 Government Review + 5 Review Meeting + 1 Shop Drawings Performance Period = 40

8. GENERAL WORK REQUIREMENTS.

The contractor shall remove or protect items not to be modified, as is described below and on the Drawings, which are in contact with or adjacent to areas of work, prior to beginning work. Contractor shall replace items removed when work is completed. Following completion of work, workers skilled in the trades involved shall reinstall removed items. Surfaces contaminated by preparation materials shall be restored to original condition.

Contractor must complete all work in accordance with the Specifications outlined as they may apply to the work required in Section 11 below.

9. CONSTRUCTION PHASE

Upon the approval of the submitted Final Work Plan, the contractor shall commence onsite construction activities. The contractor shall construct IAW approved Final Work Plan.

9.1. SITE WORK

9.1.1. Site Inspection

The contractor shall have an authorized representative with decision making authority at the site at all times when there are workers on site or when deliveries/ shipments are received/ made. The representative shall be designated as such and approved by the CO. The salvage, demolition, and debris removal process or any other work shall not begin until the CO issues a Notice to Proceed (NTP), the contractor coordinates and completes an MARB form 103, and the facility is inspected with 452d MSG/CE project management personnel, contractor, and all connecting utilities are shut down, disconnected, or isolated to the facility in a manner satisfactory to the appropriate shop in charge of the utility, Fire Department personnel, and Base Safety. Upon completion of the inspection, the control and security of the facility is transferred to the contractor. The facility will be in operation 24 hours per day and 7 days per week and utility shut downs must be limited in time and duration and coordinated at least 3 days in advance.

9.1.2. Fencing

The contractor is required to fence off the laydown area from unauthorized entry within ten (10) days of the notice to proceed of construction and shall provide reasonable, safe clearance, and restricted access on all sides (where practical) for equipment movement, demolition of components, and equipment and for the entry/exit of trucks (recommend 50’ x 50’ secure staging/loading area) hauling debris or equipment. The fence will be installed prior to any demolition or salvage efforts within/around the facility.

The area within the fence as well as within the facility being demolished is designated as a ‘Hard Hat’ and PPE zone and is subject to inspection by safety, environmental compliance, bio-environmental, fire department, base security, and 452 MSG/CE COR. Signs shall be posted indicating hard hat and PPE zone at entrances, all permits/notices and supervisory personnel’s names and contact numbers shall be posted at the primary entry/exit, and shall be protected from weather, and shall remain posted until final acceptance of the completed project.

9.1.3. Utilities Not Shown

If the Contractor encounters, within the construction limits of the entire project, utilities not shown on the plans and not visible and such utilities interfere with construction operations, immediately notify the CO as to the necessity for removal or relocation.

9.1.4. OPERATIONAL READINESS INSPECTION AND PRACTICE EXERCISE OCCURRENCES:

At any time during the construction period, Operational Readiness Inspection (ORI) and/or exercises may be held at MARB. If the ORI/exercises involve the work area, operations will be controlled in accordance with the stand security procedures and work may be required to cease until the ORI/exercises are terminated. An entitlement to an extension of for the completion of work shall be provided, however that extension request must be submitted in writing within one week from the time when such cause for the delay occurred. When the extension request is provided, the CO shall provide a just and proper determination.

9.1.5. Removal and Disposal of Materials

Remove rubbish and debris from Government property daily, unless otherwise directed. Store materials that cannot be removed daily in areas specified by the CO. In the interest of occupational safety and health, perform the work in accordance with EM 385-1-1, Section 23, Demolition, and other applicable Sections.

Take necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the property of the Government. Repair or replace damaged items as approved by the CO.

Perform the removal and reinstallation of relocated items as indicated with workers skilled in the trades involved. Repair or replace items to be relocated, which are damaged by the Contractor with new undamaged items as approved by the CO. Salvage shop-fabricated items such as access doors and frames, metal windows and similar items as whole units. Salvage light-gage and cold-formed metal framing, such as steel studs, steel trusses, metal gutters, roofing and siding, and similar items. Scrap metal shall become the Contractor's property. Recycle scrap metal as part of demolition and deconstruction operations. Provide separate containers to collect scrap metal and transport to a scrap metal collection or recycling facility, in accordance with the Waste Management Plan, required as part of the EPP.

Where removals leave holes and damaged surfaces exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces, using on-site materials when available.

Finished surfaces of patched area shall be flush with the adjacent existing surface and shall match the existing adjacent surface as closely as possible as to texture and finish.

9.2. PRE-FINAL INSPECTION

The contractor shall request a pre-final inspection with the COR after commissioning of the items installed has been successfully completed and commissioning report provided to CO and approved by CO. The pre-final shall be requested with sufficient performance days remaining on the contract to allow for punch list item correction and final inspection completion within the contract performance period.

A draft DD form 1354 (Pre-filled form shall be provided to the contractor showing the major items to be transferred from contractor to BCE) shall be completed at the time of the pre-final inspection for review by the COR. All Punch list items shall be listed on the form or an attached document with proposed completion dates.

9.3. FINAL INSPECTION

The contractor shall request a final inspection, in writing, with the CO upon correction of pre-final punch list items. Final inspection shall be requested within the contract performance period. A final DD form 1354 shall be provided with all costs shown for the work as listed on the form.

9.4. COMPLETION OF ALL WORK

All work shall be complete to include the backfill and landscaping necessary to bring all areas back to the condition upon which they existed before the Contractors work began.

The Contractor shall also provide all red-lined as-built drawings, supplier cut sheets, manuals and other information and documents provided by all of its vendors and suppliers to the Government, in one PDF document titled, As-builds and Cut Sheets. As-builds will also be provided in AutoCAD drawing files version 12 or later.

9.5. AS-BUILT DRAWINGS, SPECIFICATIONS AND ADDENDA:

The Contractor shall maintain, at the job site, one set of full size contract drawings marked in red to show any deviations, which have been made from the shop drawings. After completion of work, the Contractor shall submit final red lined as-built drawings to the CO. The job will not be accepted until the as-built drawings are submitted. Copies of Specifications and all Addenda will also be required at the job site. The Contractor shall insure that all subcontractors also have copies of specifications, drawings, and all addenda.

9.5.1. As-built Drawings.

As-built drawings are the red-lined marked-up drawings of the drawings submitted in the Work Plan, maintained by the Contractor on-site, that depict actual conditions and deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to submitted Requests for Information (RFI's); direction from the CO, and differing site conditions. Maintain the as-builds throughout construction as redlined hard copies on site. These files serve as the basis for the creation of the record drawings. The Contractor shall submit as-built drawings prior to acceptance of the finished product. The electronic version of the as-built drawings shall include pdf files and AutoCAD drawing files. The files shall include all necessary external references and be error free. Missing files or errors will result in submittal rejection.

As-built drawings are required for all work accomplished by the contractor.

As-built drawings will include inserts on the drawings of the manufacturers cut-sheets of the equipment installed on completion

9.6. O&M MANUALS

The contractor shall submit O&M Manuals for all systems and equipment installed as part of this contract.

9.7. WARRANTY INFORMATION

The contractor shall submit construction warranty information to warranty construction work performed and installed equipment.

9.8. TRAINING

The contractor shall provide training to Government personnel on all systems and equipment that are installed within or in support of the new facility. Training shall be scheduled with COR or Project Engineer and shall take place prior to the final inspection. The Base Operation and Support (BOS) contractor requires 5 days lead to assemble the personnel. This training shall be clearly shown on the project schedule.

9.9. CONSTRUCTION SCHEDULE/PROGRESS

9.9.1. Project Schedule

The contractor shall provide a Microsoft Office Project Schedule, in the Work Plan submittal. Project Schedule shall depict an overall contract progress schedule for the main elements of work for the period of performance for approval by the CO. Once approved, the contract progress schedule may only be changed by the CO.

9.9.2. Monthly Project Schedule

The contractor shall provide a monthly Microsoft Office Project Schedule. The work elements and percentages for each element stated on the Microsoft Office Project Schedule shall be identical to the work elements and percentages on the initial Microsoft Office Project Schedule.

9.10. CONSTRUCTION PERFORMANCE PERIOD

9.10.1. Performance period for construction shall be 78 calendar days. The Contractor will begin construction work as described in the scope of work within 10 days of receiving a Notice‐

To‐Proceed (NTP) of construction. All construction work, including any punch list items, must be completed no later than 38 calendar days after receipt of NTP for construction.

Total performance period for the entire contract is 78 calendar days. 9.10.2. Work will be completed and Project Schedule shall show work completion consistent with the following table.

TASKS

CALENDAR

DAYS

Work Plan Performance Period + 40 Construction Performance Period + 38 Contract Performance Period = 78

10. CONTRACT COMPLETION/ACCEPTANCE

The CO will be the only individual authorized to accept completion or amend or modify the terms of this contract.

10.1. CLEANUP

Leave premises "broom clean." Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment.