Attachment 2- Sections L M.pdf

Section L - Instructions, Conditions and Notices to Bidders

1.0 INSTRUCTIONS FOR SUBMISSION OF QUOTES

1.1 General Information

All questions concerning this procurement, either technical or contractual, must be submitted via email. No direct discussion between the technical representative and prospective Offeror will be conducted. Questions shall be submitted to the following point of contact:

Name: Kiani Carroll Email: Kiani.r.carroll.civ@us.navy.mil

1.2 Submission Requirements

The Offeror shall submit its quote electronically to Kiani.r.carroll.civ@us.navy.mil.

1.3 Quote Format

(a) The quote shall be submitted in the English language. The narrative material in the quote shall be prepared in no smaller than 10-point font, single-spaced, and no more than 10 pages. In the event photo reduction is used for tables, charts, and drawings, its presentation must be clear and legible. No pictures or hyperlinks are allowed.

(b) Quotes and all attachments shall be readable by Microsoft Office or Adobe Acrobat.

2.0 PASS/FAIL FACTORS

2.1 Permit and Clearances

GO-NO GO criteria:

NOTE: Offerors that fail to meet the GO-NO-GO criteria will not be evaluated further and will not be eligible for award.

(a) The offeror shall provide proof that it possesses a Marine Mammal Protection Act Scientific Research Permit valid for the species of interest. offerors that fail to provide proof of the necessary valid permit will not be evaluated further by the Government.

(b) The offeror shall provide proof that it possesses a permit to transmit signals from DICASS sonobuoys for the conduct of CEEs on tagged animals.

(c) The offeror shall provide proof that it is proposing personnel that are US citizens clearance for San Clemente Island.

3.0 TECHNICAL FACTORS

3.1 Technical Approach

The offeror shall provide a complete technical approach to performing the Statement of Work (SOW) tasking beyond simply restating the SOW requirements. The offeror’s technical approach shall demonstrate the offeror’s clear understanding of the scope and nature of the tasks and subtasks in the SOW, including specific details of how the work will be performed. This approach must cover all aspects of the SOW.

1. Offerors shall submit a technical plan not exceeding ten (10) pages to:

(a) Conduct vessel surveys in coordination with M3R and SCTTR to locate, identify, photograph, biopsy, tag, collect behavioral data, eDNA, fecal samples, and/or Unmanned Aerial System (UAS) drone footage or other types of data on goose-beaked whales, fin whales and other species as required by the ICMP to better understand cetacean distribution and demographics, and document these efforts in a technical report.

(b) Compare photographs of Cuvier’s beaked whales, fin whales and other marine mammals collected during the performance of a (above) existing photographic catalogs to analyze population structure, demographics and distributions of goose-beaked whales (Ziphius cavirostris), fin whales (Balaenoptera physalus) and other species of interest as required by the ICMP program. Summarize the findings in a report.

(c) Identify periods when tagged whales were present within the bounds of SOAR and compare modeled locations of tagged whales against the sonar operations, provided as GFI, to generate estimated received levels and assess possible behavioral responses of tagged whales to sonar. Summarize the findings in a report,

(d) As part of performing the surveys, the contractor shall use NUWCDIVNPT’s Directional Command Activated Sonobuoy System (DICASS) receiver, made available for use by the Government, to command DICASS sonobuoys to transmit a signal for Controlled Exposure Experiments (CEEs) on tagged beaked- and/or fin- whales, or other species of interest, if conditions permit execution of CEEs. Summarize the findings in a report.

(e) Provide Fuel and truck rental (paid for by sponsor).

2. The offeror shall provide proof of experience with placement of SMRT tags on Cuvier’s beaked whales and fin whales on SOAR, and analysis of these SMRT tag data to evaluate the behavioral responses of the tagged animals to Mid-Frequency Active Sonar (MFAS).

(a) Locate, identify, photograph, biopsy, tag, collect behavioral data, eDNA, fecal samples, and/or Unmanned Aerial System (UAS) drone footage or other types of data on goose-beaked whales (Ziphius cavirostris), fin whales (Balaenoptera physalus) and other species of interest as required by the ICMP program at SCTTR, and document these efforts in a technical report. The technical report shall require only one Government review/comment cycle to accurately and completely document results of marine mammal tagging operations.

3. Analyze population structure, demographics and distributions of goose-beaked whales (Ziphius cavirostris), fin whales (Balaenoptera physalus) and other species of interest as required by the ICMP program and summarize findings in report. The analyses shall be accurate within the limits of the tagging technology, the marine environment and animal behavior. Resolution of any issues with the summary report takes only one Government review.

(a) Monitor tagged marine mammals, infer behavior, and integrate data into existing archives. Reports shall be complete and accurate within the limits of the tagging technology, the marine environment and animal behavior. Assessments and inferences concerning behavior are sound and reasonable. Resolution of any issues with the data takes only one Government review.

3.2 Personnel

(a) Labor Matrix The offeror shall provide a complete labor matrix representing the full five (5) year level of effort that demonstrates an appropriate mix of personnel to accomplish all tasks/subtasks in the Statement of Work (SOW). The labor matrix shall correlate the labor categories with the corresponding hours to the SOW tasks. Below is the Government’s estimated labor mix for all SOW tasks/subtasks for the base year and all option years:

DIRECT LABOR FFP HOURS RATE AMOUNT

Scientist III - Field Days, 12 hrs/day 960 $84.77 $ 81,379.20 Scientist III - Field Days, 12 hrs/day 960 $84.77 $ 81,379.20 Scientist III - Analysis, 5 months 8 hrs/day 840 $84.77 $ 71,206.80 Scientist III - Analysis, 5 months 8 hrs/day 840 $84.77 $ 71,206.80 Scientist III - ICMP/MSM Meeting 60 $84.77 $ 5,086.20 Scientist III - Other Meeting 60 $84.77 $ 5,086.20 Scientist III - Other Conference 60 $84.77 $ 5,086.20 Scientist II - Field 960 $50.08 $ 48,076.80 Scientist II - SMRT Tag processing 1100 $50.08 $ 55,088.00 Scientist II - Photo/photogrammetry processing 1100 $50.08 $ 55,088.00

Total FFP Estimated Labor Hours/Dollars 6940 $ 478,683.40

(1) Offerors may propose the estimated labor mix shown in the table above or deviate. If an offeror’s proposed labor mix differs from the Government’s estimate by fifteen percent (15%) or greater, in terms of either or both labor category and level of effort distribution2, the offeror shall provide rationale to explain why the proposed deviation is appropriate. The rationale shall not exceed four (4) pages. For the labor mix rationale to demonstrate the proposed deviating labor mix is appropriate, it shall address:

(i) How the proposed labor mix deviation in terms of level and area of expertise (e.g., proposed labor categories) is suitable for performance of the SOW tasking as it relates to the estimated level of effort per SOW task, and associated complexity identified in the SOW;

(ii) How relationships between labor categories will be structured and operated at the task level to accomplish the tasking efficiently and effectively (e.g., peer review process, senior to junior level oversight and interaction, etc.).

(2) Number of hours must be assigned to each Labor Category proposed.

4.0 PAST PERFORMANCE

In a separate attachment, provide information relative to past performance.

(a) The Offeror shall include with its proposal three (3) past performance references, if available, which reflect recent and relevant experience performed within the past three years that demonstrate the ability to handle the scope and breadth of the work. Include Department of Defense contracts in the information provided and discuss how the references you provide are relevant to the work being proposed. The Offeror must include the following information with each reference:

• Contract/Task Order number

• Date of award

• Program name

• Contract/Task Order type

• Total contract/task order cost

• Name of contracting activity or commercial firm

• Valid name and phone number for the Procuring Contracting Officer*

• Valid name and phone number for the Contracting Officer Representative*

• Valid name and phone number for the Government Program Manager*

• Brief narrative describing your involvement in the effort, relevance, complexity, objectives achieved, and types of personnel who performed under the contract.

*Or non-Government official with similar duties or rank

(b) Past performance information should not exceed two (2) pages per reference, for a total of six (6) pages. These pages will not be counted against the proposal page count.

(c) The Government may use other information such as CPARS or other data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact and contact references other than those provided by the Offeror.

5.0 PRICE

Pricing Table

(a) The Offeror shall submit a Firm Fixed Price (FFP) in performance of all SOW tasks that shall include fully burdened labor costs for the performance of this requirement. The offeror shall completely fill out and return the Pricing Table below, as part of its price submission. The Offeror shall insert FFP “Unit Prices” for CLIN 0001 listed in the Pricing Table. This Price List will be used to place orders under CLIN 0001 at the base order level.

CLIN 0001 - Services:

The individual unit pricing under CLIN 0001 will be established at the task order level for performance of the individual task order SOW tasks. The Government will issue a request for quote for the required services when needs are identified and the awardee will provide a quote using its proposed CLIN 0001 labor rates, which will be incorporated into the Section B pricing table of the basic contract. Other Direct Costs and rates submitted by the awardee in response to the request for quote will be evaluated for price reasonableness at the task order level.

Pricing Table

CLIN Description Estimated Quantity

Unit Proposed Unit Price

0001 Scientist III (SOW 4.1) LH* Scientist III (SOW 4.2) LH Scientist II (SOW 4.2) LH Scientist III(SOW 4.3) LH Scientist II (SOW 4.3) LH Scientist III (SOW 4.4) LH Travel and Incidental materials** 1 Lot $242,795.57

Total Price

*Labor Hour **Travel and Incidental materials pricing is estimated by the Government for bidding purposes only.

Actual pricing will be bid and evaluated at the task order level.

Section M - Evaluation Factors

1.0 Pass/Fail Factors

1.0 Permit and Clearances

The Government will evaluate the offeror’s proof of all required permits and clearances.

2.0 Technical Factors

2.1 Technical Approach

The Government will evaluate proposals to assess each offeror’s approach to and understanding of the scope and nature of the tasks and subtasks in the SOW.

(a) Labor Matrix. In its evaluation of the proposed labor mix, the Government will consider the typical qualifications associated with the labor category selected, including level (i.e. I, II, III, IV).

(b) Mix of Personnel. The Government will evaluate the overall mix of personnel, including the explanation of how any deviating (more than [fifteen percent (15%)] from the Government’s estimate) mix of personnel correlates to the SOW, to determine how well the proposed team is suited to perform all aspects of the SOW.

3.0 Past Performance

The past performance evaluation assesses the degree of confidence the Government has in an offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance. The Government may consider past performance information contained in the Supplier Performance Risk System (SPRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS). The Government may use other information such as the Contractor Performance Assessment Reporting System (CPARS) or other data available from Government sources to evaluate an Offeror’s past performance. The Government reserves the right to limit or expand the number of references it decides to contact, and to contact references other than those provided by the offeror. The Government may also contact all or some of each offeror’s customers to obtain past performance information.

4.0 Price

The Government may evaluate proposed prices by performing a price analysis in accordance with FAR parts 13 and 15.