Attachment 2 - QA Preservation Packaging and Marking.docx
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- Solicitation number
- 70Z08024Q16003B00
About this file
This document outlines quality assurance requirements for preservation, packaging, packing, marking and barcoding of items delivered under contract number 70Z08024Q16003B00 with the U.S. Coast Guard. Items procured under CLINs 0003 and 0004 will undergo 100% quality assurance inspection at the vendor's facility to verify dimensional specifications and kit completeness. Products must be preserved according to MIL-STD-2073 for up to two years of storage and packaged individually in wood or fiberboard boxes rated for shipping abuse. Markings on exterior boxes must include NSN, name, quantity, condition and other data in MIL-STD-129R format, along with linear and 2D barcodes. Delivery is to the Surface Forces Logistics Center in Baltimore, and vendors must provide shipping notices and adhere to receiving hours. Deviations require prior approval. Inspection upon delivery may result in rejection for noncompliance with preservation, packaging, packing and marking requirements.
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QA Requirements
CLINs 0003 and 0004 are on the CPD QA MSCP list and require 100% quality assurance inspection per Command policy. The quality assurance inspections will be held at the vendor’s facility. All items inspected shall have 100% dimensional inspection as well as verification of kit completeness per OEM specifications. Preservation, packaging, packing, marking and barcoding shall meet the requirements below and be verified by Coast Guard QA personnel.
Preservation, Packaging, Packing, Marking, Bar-coding and Shipping
The items in this requirement are for long term storage and will not be immediately installed. The systems or components shall be preserved as appropriate per MIL-STD-2073 to prevent rust or corrosion for up to two years.
Each system or component shall be individually packaged and packed as appropriate in accordance with MIL-STD-2073-1E Method 10, cushioned or secured to prevent damage from movement or external impacts in an appropriately sized ASTM-D6251 Type III, Class 1 Wood-Cleated Panel-board Shipping Box, ASTM-D6880 Class 2 Heavy Duty screwed Wooden Box or ASTM-D5118 Heavy Duty Double-wall Fiberboard Box as appropriate. Any box or crate exceeding 50 lbs shall be skid mounted to allow for forklift use. During consideration for packaging selection to prevent packaging and packing failure take into consideration items will be stacked, mishandled and/or abused during shipping and handling as the items are being delivered to the Coast Guard.
Marking shall be IAW MIL-STD-129R. All markings on skid mounted wooden crates or boxes shall be on the side of the wooden crate or box facing the forklift operator stenciled or labeled in black block lettering on a painted white background. Example as follows:
| NSN | 5330-01-381-3026 | ||
| NAME | PARTS KIT, SEAL | ||
| CONTRACT No. | See Contract for info | ||
| QTY / U/I | 1 EACH | ||
| CONDITION | A |
U.S. COAST GUARD SFLC MATERIAL
The U.S. Coast Guard requires bar coding of the NSN, IAW MIL-STD-129R. See paragraph 5.4.1.2.1, page 51 of MIL-STD-129R for identification linear (Code 39) and 2D (PDF417) bar code markings and locations. The Bar Code Label can be applied separately or as part of the marking.
Unless otherwise directed, the Contractor shall ship and deliver the parts and components to the government address specified below. Provide timely shipping information to the Contracting Officer including the name of the shipping company, date of shipment leaving Contractor’s facility, and expecting arrival date and time at the government facility. No shipment shall arrive outside of government normal business hours as determined by the Contracting Officer.
US Coast Guard
| Surface Forces Logistics Center |
| 2401 Hawkins Point RD, |
| Receiving Room - Bldg. 88 |
| Baltimore, MD 21226 |
Deviations from the above requirements shall be approved by the Coast Guard Contracting Officer prior to shipping.
All items are inspected when delivered to the Coast Guard facility or vessel. Failure to meet the requirements for preservation, packaging, packing, marking (PPP&M) and bar-coding may result in the item(s) being rejected and possibly returned to the vendor. This will delay payment. Any questions concerning the PPP&M requirements or bar-coding shall be addressed with the Contracting Officer prior to contract award.
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