Attachment 2- PWS HV Electrial Gloves.docx

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

TESTING, CERTIFICATION AND REPLACEMENT OF

HIGH VOLTAGE (HV) ELECTRICAL INSULATING RUBBER GLOVES

1.0 General

1.1 Scope:

The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to test, certify and/or replace High Voltage (HV) Electrical Insulating Rubber Gloves for the Test Equipment Branch at Letterkenny Army Depot, as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Gloves range from Class 0 thru Class IV Gloves and may have a maximum working value of 36,000 Volts AC (under American Society for Testing and Materials (ASTM) Glove Ratings). Gloves must be tested (certified) biannually (every six months) to remain within Occupational Safety and Health Administration (OSHA) compliance and protect workers from electrocution and arc flash while working on electrical equipment. Once in use, the rubber voltage rated gloves must be retested every 6 months and, if they pass, the gloves shall be stamped with the new test date and put back into service for another 6 months. If the insulating equipment has been electrically tested but not issued for service, the insulating equipment may not be placed into service unless it has been electrically tested within the previous 12 months. Often gloves must be replaced and purchased new. The testing date shall be stamped on all gloves and a test report shall be provided along with all glove purchases. The contractor shall be capable of processing all of Letterkenny’s orders concerning the testing (certifying) and replacing of HV Rubber Gloves within a 30-calendar day turnaround (see Technical Exhibit 3 for Estimated Quantities).

1.2 Background:

High Voltage (HV) Electrical Insulating Rubber Gloves are used by many different employees in support of the Test Equipment Maintenance Support Branch and other Branches throughout Letterkenny Army Depot, Chambersburg, PA. HV Rubber Gloves are required under OSHA 1910.137.

1.3 Period of Performance (PoP):

The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 19 October 2024 to 18 October 2025

1.3.2 Option Year One: 19 October 2025 to 18 October 2026

1.3.3 Option Year Two: 19 October 2026 to 18 October 2027

1.3.4 Option Year Three: 19 October 2027 to 18 October 2028

1.3.5 Option Year Four: 19 October 2028 to 18 October 2029

1.4 General Information:

1.4.1 Quality Control (QC):

The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA):

The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays:

The following are recognized US holidays. The contractor shall not be required to perform services nor deliveries to the depot on these days. Due to variable schedules depending on building numbers, those without a second shift are not able to be accessed for contractor work after 15:30. This schedule to be coordinated with Letterkenny Army Depot (LEAD) Contracting Officer’s Representative (COR):

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Juneteenth: June 19th

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day: First Monday in September

1.4.3.8 Columbus Day: Second Monday in October

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day: Third Thursday in November

1.4.3.11 Christmas Day: December 25th

1.4.3.12 When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services:

Performance shall be at the contractor’s facility. The contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements:

The contractor shall not require access to Letterkenny Army Depot nor any other government sites to perform the work specified in this PWS. All work by the contractor or sub-contractor employees shall be performed at the contractor’s designated facility. Neither pick-up nor drop-off of any parts, documentation or other deliverables is required.

1.4.6 Organizational Conflicts of Interest (OCI):

The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the Contracting Officer (KO) immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.5 Safety Requirements: The Contractor shall comply with all applicable federal (OSHA), ASTM, state, local and Letterkenny rules, regulations, and standards that pertain to the performance of the requirements listed in this PWS (see Section 6.0: Applicable Documents).

1.4.5.1 LEAD maintains a Safety Management System (SMS) and is ISO 45001 certified, AS9100 and AS9110 certified.

1.4.5.2 LEAD’s safety policy and safety program (LEAD-R 385-1 and Safety Bulletin updates) can be found at https://letterkenny.army.mil/visitors-Information. The Army Safety and Occupational Health Program is AR-385-10.

1.4.5.3 It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

1.4.5.4 All safety messages or recalls related to the safe use of products provided by the contractor will be provided to the LEAD POC for the Contract within 5 days of contractor’s awareness of the message or notice.

2.0 Definitions and Acronyms:

2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.14 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): LEAD shall provide no equipment or property.

3.1 Facilities: None

3.2 Equipment: High Voltage (HV) Electrical Insulating Rubber Gloves will be provided by the Government and shipped to the Contractor for testing (certification) and/or replacement.

3.3 Materials: None

3.4 Services: None

3.5 Utilities: None

3.6 Delivery: The Government assumes responsibility for all shipping and transportation costs to the contractor’s facility. The government will assume responsibility for utilizing durable, protective shipping containers and packaging for transportation to the contractor’s facility.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform the service indicated in Paragraph 1.1.

4.2 Delivery: The contractor shall ensure that items will be returned to the Government facility in a sturdy shipping container which provides adequate protection and is marked and/or labeled as necessary by postal/shipping guidelines.

5.0 Requirements:

5.1 Testing Lab and Certification of High Voltage (HV) Electrical Insulating Rubber Gloves:

The contractor shall provide all personnel, materials, tools, laboratories, certification working standards, quality control, and other services required to satisfy the OSHA certification of HV Rubber Gloves. According to OSHA 1910.137, rubber insulating gloves shall be electrically tested before first issue and every six months thereafter. (See Technical Exhibit 3: Estimated Quantities).

5.1.1 Class 1 Gloves: The contractor shall test and certify Letterkenny’s Class 1-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced, and Gloves being purchased new.

5.1.2 Class 2 Gloves: The contractor shall test and certify Letterkenny’s Class 2-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced, and Gloves being purchased new.

5.1.3 Class 4 Gloves: The contractor shall test and certify Letterkenny’s Class 4-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced, and Gloves being purchased new.

5.1.4 Class 0 Gloves: The contractor shall test and certify Letterkenny’s Class 0-rated HV Rubber Gloves, including Gloves held in stock, Gloves being replaced, and Gloves being purchased new.

5.2 Supply (Replace) New HV Rubber Gloves:

5.2.1 As requested by the COR, the contractor shall supply High Voltage (HV) Electrical Insulating Rubber Gloves. The contractor shall match the Class, or classification, as well as the orientation of the glove, whether a right-handed glove or a left-handed glove. The contractor shall test and certify each glove in accordance with ASTM and OSHA standards and supply a test report. The testing date along with the voltage-tested shall be stamped on all ordered gloves whether a new glove is being ordered or a replacement of failed gloves is being ordered.

5.2.2 If a glove is being replaced (a new glove ordered) because during testing (certification) the glove was determined to be unfit for any further use, or if a new glove is being purchased because a glove is unable to pass the test, then the contractor shall return the unfit or damaged glove and include it in the shipment with its replacement.

5.3 Additional requirements:

5.3.1 The contractor shall ensure that Letterkenny’s HV Gloves shall be capable of withstanding the AC proof-test voltage and the DC proof-test voltage as specified in OSHA 1910.137. The proof test shall reliably indicate that the equipment can withstand the voltage involved. The test voltage shall be applied continuously for 3 minutes.

5.3.2 The contractor shall comply with all other standards as listed in OSHA 1910.137 or otherwise specified in ASTM D120 Specifications which relate to certification (testing) of HV Rubber Gloves for use in industrial environments and for working on hazardous electrical equipment.

5.3.3 The contractor shall stamp the testing (certification) date along with the voltage-tested on all gloves, regardless of whether a left-handed glove or a right-handed glove or whether certified as a pair. Markings shall be nonconducting and shall be applied in such a manner as not to impair the insulating qualities of the equipment. Markings on gloves shall be confined to the cuff portion of the glove.

5.3.4 The contractor shall supply a test (certification) report for each glove, whether a left-handed glove or a righthanded glove or whether certified as a pair.

5.3.5 If, during the testing (certification) of HV Rubber Gloves, the contractor determines that a glove or gloves are untestable, non-certifiable, damaged, or worn beyond repair, or unfit, then the contractor shall notify the COR and recommend whether the glove should be replaced (see following specifications). If a glove or gloves are determined to need replacement, the Contractor shall include the damaged or otherwise non-useable glove along with its shipment of new Glove(s) to Letterkenny, in the same box (see following specifications).

5.3.6 The contractor shall be capable of processing all of Letterkenny’s orders concerning the testing (certifying) and replacing of HV Rubber Gloves within a 30-calendar day turnaround (see Technical Exhibit 3 for Estimated Quantities).

5.4 CONTRACTOR MANPOWER REPORTING (CMR):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://www.ecmra.mil/. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications:

Publications applicable to this PWS are listed below:

OSHA 1910.137: Electrical Protective Equipment

N/A

Mandatory www.osha.org

ASTM International D120 - 14a: Standard Specification for Rubber Insulating Gloves

N/A

Mandatory www.astm.org

LEAD Regulation 385-1

4 August 2020

Advisory Copy available from Contracting Office

TECHNICAL EXHIBIT 1

Performance Requirements Summary

TESTING, CERTIFICATION AND REPLACEMENT OF HIGH VOLTAGE (HV) ELECTRICAL INSULATING RUBBER GLOVES

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph

(AQL)

Surveillance Method / By Whom

5.1

Test (certify) HV Rubber Gloves

Standards as listed in OSHA 1910.137 and the specifications as provided by ASTM International D120

100%; All Gloves shall be tested (certified) COR will inspect each glove and record each test report

5.2

Replace, supply and test (certify) HV Rubber Gloves

Contractor shall replace unfit, worn, or damaged Gloves and supply new Gloves upon request by the COR. Contractor shall test (certify) all new gloves.

100% completion

COR will inspect each glove and record each test report

5.3.3

Stamp each HV Rubber Glove with the testing (certification date) along with the voltage- tested

Each glove shall be marked. Marking shall not impair the insulating qualities of the glove and shall be confined to the cuff.

COR will inspect each glove

5.3.4

Supply test report

Each glove shall have a test (certification) report provided

COR will maintain records of each report

TECHNICAL EXHIBIT 2

Deliverables Schedule

TESTING, CERTIFICATION AND REPLACEMENT OF HIGH VOLTAGE (HV) ELECTRICAL INSULATING RUBBER GLOVES

To

5.1 - Test Report

Per each glove

Determined by the quantity of gloves

Paper, shipped with glove

COR

5.2 - Replace, supply HV Gloves

Per each unfit, worn, damaged or requested Glove

Determined by the quantity of unfit, worn, damaged, or requested Gloves

The contractor shall match the Class, or classification, as well as the orientation of the glove, whether a right or a left-handed glove. Replacement gloves will be shipped with the unfit, worn, or damaged gloves.

5.3 - Stamp per each glove of test date and voltage-tested

Per each glove

Determined by the quantity of gloves

Non-insulating material which will not hamper the protective qualities of the Glove

5.4 - CMR

Per each delivery order

N/A

Electronic Submission

KO

TECHNICAL EXHIBIT 3

Estimated Quantities

Testing Lab for Class 1 Gloves

Replacement/Testing for Class 1 Gloves

Testing Lab for Class 2 Gloves

Replacement/Testing for Class 2 Gloves

Testing Lab for Class 4 Gloves

Replacement/Testing for Class 4 Gloves

Testing Lab for Class 0 Gloves

Replacement/Testing for Class 0 Gloves

1 Lot