Attachment 2- PWS for Translation Contract (BPA) Feb 20.pdf

PERFORMANCE BASED WORK

STATEMENT

For Translation of Mission

Essential Documentation

Prepared by: DLA Energy Okinawa Date: 20 Feb 2020

FA527020A0018

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 3

2 3

DESCRIPTION OF SERVICES

SERVICES SUMMARY

GENERAL INFORMATION

APPENDICS 6

1. DESCRIPTION OF SERVICES

1.0. General Scope. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform accurate English to Japanese translation to include, but not limited, to Training/Operation/Maintenance Manual, Standard Operating Procedure (SOP), and policies and regulations. The Contractor shall perform to the standards in this contract.

1.1. Specific Requirements

1.1.1. The Contractor shall have the capability of understanding standard fuel system, mechanical, laboratory and physics terminology used in English and Japanese. The Contractor shall provide or obtain the professional expertise to translate fully and accurately in an order that the employees who read and understand the translated documents conduct daily missions safely and properly.

1.1.1.1. The Contractor shall provide technically and linguistically qualified translators whose proficiency level is at least 900 points or higher as a score of Test of English for Communication (TOEIC) or 1st grade of Society for Testing English Proficiency (STEP) or equivalent.

1.1.2. The Contractor shall be responsible for providing all logistical support for accomplishment of translation including office space, telephone, e-mail, mail, and transportation.

1.1.3. The Contractor shall work at their own office, and provide with final electronic copies via e-mail or saved on CD/DVD and at least one (1) or two (2) hard (printed) copies to DLA Energy Okinawa. USB drive is not acceptable.

1.1.4. The contractor shall submit the final Within 60 calendar days after receipt of service call.

1.1.5. The Contractor shall not release to anyone outside the Contractor's organization any information, regardless of medium, pertaining to any part of the records being translated, unless the Contracting Officer has given prior written approval.

1.1.6. Contractor further agrees to immediately inform the Contracting Officer, the Quality Assurance Personnel(QAP), or designee of any potential delay(s) in delivery or inability to complete.

2.0. SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold Translate Record 2.2 Translation completed with minimum error Submit Translation Record 2.1 100% of translated documents submitted on time

2.1. Upon BPA call and receipt of translation material, contractor shall translate in to English or Japanese vice versa and submit to DLA Energy Okinawa within 60 days of service call date for routine work and 15 days for urgent work.

2.2. The Contractor shall perform accurate and complete translations.

3.0. GENERAL INFORMATION

3.1. The Contractor shall use review processes to ensure full and accurate translations.

3.1.1. Upon receipt, the Government personnel shall review translations to help ensure consistency and accuracy of translation, and within 30 days after receipt shall notify the Contractor of any requested corrections or changes. Contractor shall correct, at no cost to the Government, any errors made in translation by the Contractor.

3.2. Hours of Operations.

3.2.1. The Contractor shall set its own schedules for translation services; provided the translation services are completed by the performance completion date.

3.3. Administrative Requirements.

3.3.1. The Contractor shall have the capability to transmit and receive documents using electronic digital media with the following English Language Software: Microsoft Word for Windows 2007 or a later version and Adobe Acrobat 9.0 or a later version.

3.3.2. MS Mincho will be used as the font for Japanese. The Japanese font size should be adjusted to match with the original English font size or vice Versa

3.3.3. The Contractor shall have the capability to transmit and receive via Electronic Mail (E-Mail).

3.3.3.1. The digital copy may be provided to the government by e-mail or CD/DVD.

3.3.3.2. No copyright mark is required on the works produced for the Government.

3.3.4. E-Mail addresses for government personnel and Contractor personnel shall be exchanged during the pre-performance conference.

3.4. Government Personnel.

3.4.1. Contracting Officer. The Government will assign a Contracting Officer who shall be the point of contact for all contract matters. The Contracting Officer may assign a QAP to act on his behalf.

3.5. Contractor Personnel

3.5.1. Contractor Personnel. The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work as stated in 1.1.1.1.

3.6. Certification. The contractor personnel who translate the documents shall possess at least 900 points or higher as a score of Test of English for Communication (TOEIC) or 1st grade of Society for Testing English Proficiency (STEP) or equivalent.

APPENDIX 1 –Type of Document

Material Appx. Word Count per book

Approx.

Pages

1 78859 150 2 15000 75 3 15000 75

US/DoD/DLA Policies/Instructions/Regulations Equipment/Vehicle/Vessel Operation Instruction Manuals

Technical Manuals National Association Publications 10000 50