Attachment 2 - PWS.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIRCRAFT CORROSION PREVENTION CLEANING Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform AIRCRAFT CORROSION PREVENTION CLEANING Services for the 179Airlift Wing at contractor’s facility, as defined in this PWS. Contractor services shall be conducted in strict compliance with local, Air Force, Department of Defense, Occupational Safety and Health Administration (OSHA), and Air Force Occupational Safety and Health (AFOSH) standards mandated safety requirements.

1.2 Background: The 179th Air Wing requires a contractor to perform at their facility located within continental United States for C130H aircraft washes and lube IAW rules, regulations, and laws.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and one, 12 month option year.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address implementation procedures to identify, prevent, correct, and ensure non-recurrence of defective services, identified in Technical Exhibit 2, Deliverables Schedule. A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 7:30 A.M. to 4:30 P.M. on Monday through Friday according to established wash schedule between contractor and government, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.4.1 Cancellations: The government reserves the right to cancel scheduled services.

Every effort will be made to provide notification of cancellations no less than 48 hours prior to a scheduled wash. Cancellations with less than 48 hours will be on a case by case basis and shall not be the norm. Contractor shall be notified immediately of any unscheduled breaks impacting contractor performance. In return, the contractor shall notify the COR, no less than 48 hours prior to a scheduled wash, in the event the contractor cannot perform the wash as scheduled.

1.4.5 Security Requirements. The contractor shall comply with all applicable contractor facility access and local security policies and procedures.

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 10 calendar days after contract start date and within 10 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 10 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

http://jko.jten.mil/courses/atl1/launch.html

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12. Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will not provide property, material, equipment, and/or services for the purpose of performance under this contract.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. Contractor shall submit a list of cleaning solvents and lubricants with applicable Safety Data Sheets to COR for approval, prior to work starting. Updated supply list shall be approved prior to new products being utilized.

5.0 Requirements: The contractor shall provide the following:

5.1 The contractor shall: perform up to 18 aircraft wash and post wash lubrications per year as defined in this Performance Work Statement (PWS). The quantity is an estimate and is based on historical data. The vendor shall bill for the unit price for the actual number of aircraft washes. Each wash shall include Wash Preparation, Exterior Wash (to include Landing gear and Wheel Well), Interior Wash and Lube per (T.O.) 1-1-691, 1C-130A-23CL-1, 1C-130H-2-12JG-20-1 and ANGI 21-105. Work shall be accomplished at contractor designated locations that meet security standards established IAW AFI 31-101 and contractor is to provide all materials for wash preparation, wash and lube per current (QPL) Qualified Products List. A list of products must be proposed to the government prior to any use.

Products utilized that are not listed on a QPL must be specifically authorized by one of the following: T.O. 1-1-691, 1-1-8, 1C-130A-23, 1C-130A-23CL-1, Air Force Corrosion Office or C-130 Engineering. Contractor shall provide all safety and protective equipment for its members. The government will perform all aircraft movements required to accomplish the wash. Every wash shall be completed within 3 days of aircraft delivery.

5.2 PRE-WASH PREPARATION, EXTERIOR-WASH, POST-WASH, AND

RESTORATION:

5.2.1 PRE-WASH: The government will ensure aircraft is “safe for maintenance” and properly configured for wash and lube preparation in accordance with technical data.

5.2.2 PRE-WASH: The contractor will prepare the aircraft for cleaning to include taping/masking in accordance with Technical Order T.O. 1-1-691, Weapon Systems Cleaning and Corrosion Control and T.O. 1C-130A-23CL-1, Servicing – Aircraft Cleaning.

5.3 EXTERIOR-WASH: The contractor will perform all aircraft wash services in accordance with T.O. 1- 1-691, Aircraft Weapons Systems Cleaning and Corrosion Control, T.O. 1C-130A-23CL-1 Servicing –Aircraft Cleaning and ANGI 21-105, Corrosion Prevention Program.

5.4. RESTORATION: Contractors will comply with the requirements identified in 1C- 130H-2-12JG-20-1 for aircraft lubrication.

5.5 Inspection: The government shall perform the Post-Wash Corrosion, Post-Wash Cleanliness, and Restoration Inspections. All aircrafts will be inspected prior to departure. Acceptance inspections will be performed by on-site government employees.

Noncompliance or failure to meet set standards will result in contractor immediately reworking noncompliant or failed areas. Repeat findings or extensive failures (defined as more than three (3) per wash) as determined by the government will result in the issuance of Corrective Action Reports and require re-performance of the service AT NO ADDITIONAL COST to the government. COR will be allowed no less than one hour for inspection prior to scheduled departure. The contractor shall remove pre-wash preparation materials after acceptance of the wash by a 179AW COR, certified to sign off the Post-Wash Cleanliness Inspection. A list of CORs, certified to accomplish the inspection will be provided.

5.6 TOOL ACCOUNTABILITY: The contractor and the contractor designated employee(s) shall follow established Tool Accountability procedures and maintain tool and equipment control at all times. Tool accountability shall be accomplished before and after each shift to ensure 100% accountability.

5.7 FOD CONTROL: The contractor shall maintain an effective Foreign Object Damage (FOD) control and prevention program IAW AFI 21-101 and AFI 21-101 Air National Guard Supplement, Aerospace Equipment Maintenance Management. The contractor will perform FOD inspections on all aircraft wash facilities at the end of each wash.

5.8 Contractor Manpower Reporting Application (CMRA):

5.8.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense via a secure data collection site.

5.8.2 The contractor shall completely fill in all required data fields using the following web address: www.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data http://www.sam.gov/ shall be reported no later than October 31 of each calendar year, beginning with 2020.

Contractors may direct questions to the help desk at www.sam.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/ Defense Federal Acquisition

Regulation Supplement Mandatory https://www.acquisition.gov/

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/dod m/

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.2 01-2.pdf

DoDM 5200.2 Regulation 5200.02 Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.htm l

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/ ArmyDir.aspx

AR 190-13

The Army Physical Security Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/ AR.aspx

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11 Department of Defense Privacy

Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.htm l

DoDD 8140.01 Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx

DoD 5220.22-M National Industrial Security Program

Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.htm l

AR 381-12 06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubForm/ AR.aspx http://www.sam.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/ http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5. Aircraft Wash service The contractor shall perform

Wash and Lube services IAW Para 5.2

Deadline does not meet performance standard not more than 2 times each 12 month performance period.

Periodic Inspection / COR

5.1. Complete

Wash and Lube

The contractor shall complete wash and lube service within 3 days of aircraft delivery.

Deadline does not meet performance standard not more than 2 times each 12 month performance period.

Periodic Inspection / COR

5.6 Tool

Accountability

The contractor shall ensure all tools are accounted for before and after each shift.

Meets the standard 100% of the time.

Periodic Inspection / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.6 AT Level 1

Awareness Training

Certificates

Provide within 10 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.1 Quality

Control Plan

Provide within 10 calendar days after contract award.

1 Electronic Submission

COR

5.1. Cleaning

Solvent and Lubrication List

Provide within 10 calendar days after contract award.

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Estimated Workload Data

This information is provided for historical background only. It is not a guarantee of workload quantities.

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 C130 Aircraft Washes and Lubes 18 (2020)

18 (2021)