Attachment 2 - PWS.pdf

Performance Work Statement (PWS) Commander, Navy Region Hawaii (CNRH)

Chaplains’ Religious Enrichment Development Operations (CREDO) Hawaii Team Building Workshops (TBW)

1.0 BACKGROUND

1.1 Commander Navy Region Hawaii (CNRH) is the regional coordinator for all shore-based naval personnel and shore activities in Hawaii, as well as the Navy's representative to the Hawaii community. CNRH also provides key infrastructure services including the Federal Fire Department, Security & Law Enforcement, Navy Brig, Safety Department and Religious Ministry Department.

1.2 CNRH Pearl Harbor Memorial Chapel (PHMC) provides Religious Ministry programs to over twenty thousand active duty Sailors, their families and the Pearl Harbor community.

1.3 The Chaplains’ Religious Enrichment Development Operations (CREDO) Hawaii retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. This program is in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO HI retreats are held at non-government locations (off-site of military installations) for the purpose of creating a productive environment to facilitate personal growth.

1.4 Services for Team Building Workshops (TBW) are conducted by Chaplains Religious Enrichment Development Operation - Hawaii (CREDO HI) and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7D, OPNAVINST 1738.1.

2.0 OBJECTIVE/SCOPE

2.1 CNRH seeks a qualified Contractor to provide facilities and services in support of the CREDO program, including ropes course areas, to accommodate eleven (8-hour) team building workshop events on Oahu, Hawaii in accordance with the Performance Work Statement (PWS). The Contractor must schedule at least one event monthly on either a Wednesday or Thursday for every month of the Period of Performance (see Paragraph 8.0) (except in the month of July). The contractor shall provide a calendar of proposed dates for events to be held during the base year no later than 30 days prior to the start of the base year. For each of the 4 Option Years, the Contractor shall provide a calendar of proposed dates for events to be held during the Option Year no later than 30 days before the start of the Option Year. The Government will review the dates and have final approval on dates. These dates can be changed after award if both Government and Contractor agree in writing. The dates for events will not be on consecutive weeks or a federal holiday.

The Contractor shall provide an on-island point-of-contact (POC) for coordination purposes. The venue provided in the quote will not change. In the event that the Government cannot reschedule an event and the event needs to be canceled, the Technical Point of Contact (TPOC) will provide the Contractor a minimum of 7 business days’ notice prior to the event. Events canceled with 7 business days’ notice will be at no cost to the Government.

2.2 Participants are not authorized per diem as this is not official travel.

3.0 PERFORMANCE REQUIREMENTS

3.1 General Specifications:

3.1.1 Site shall be located within 75-miles of: Joint-Base Pearl Harbor Hickam.

3.1.2 Site shall have staff personnel available throughout the workshop who are authorized to take immediate action to resolve site problems.

3.1.3 Site and facilities must be clean and neat upon arrival.

3.1.4 Contractor shall brief the Government Technical Point of Contact (TPOC) on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc.

3.1.5 Contractor shall comply with all state and local fire and sanitation regulations.

3.1.6 Contractor shall notify the Government TPOC regarding current and anticipated cellular phone coverage in and around the event site, to ensure cellular phone coverage is available.

3.1.7 Contractor shall provide notification (verbal or written) to the Government TPOC two weeks in advance of any disruption of event facilities or event atmosphere.

3.2 Event Details:

(a) Events shall host up to twenty (20) total participants but no less than sixteen (16) total participants.

(b) Event Timeline:

TIME ACTIVITY

0800 Staff Arrives 0900-1130 Low Ropes and Alpine Tower 1300-1530 High Ropes Course

3.2.1 The low ropes course shall run simultaneously with the alpine tower for two and a half (2.5) hours. The low ropes course shall accommodate at least 10 participants at a time and the alpine tower shall accommodate at least10 participants at a time.

3.2.2 The high ropes course shall run for two and a half (2.5) hours and accommodate at least 10 participants at a time.

3.2.3 The alpine tower shall be a self-supporting structure that provides unique challenges and team-oriented experiences with both high and low challenge course elements. The height of the entire structure shall be no shorter than fifty feet (50’) tall.

3.2.4 The low ropes course shall be between one to ten feet in height and shall be a precursor to the high ropes course and is designed for groups to maneuver toward a common goal that focuses heavily on communication and creativity.

3.2.5 The high ropes course is defined as a high element challenge course that provides groups an intense teambuilding experience, which highlights the objectives cooperation, trust, communication, and overcoming fear. The structure shall be no shorter than forty feet (40’) tall.

3.3 Site:

3.3.1 Site shall provide all resources needed to safely utilize all team-building structures, i.e. helmets and harnesses.

3.3.2 Site shall be current on U.S. code regarding safety/stability of all team-building structures.

3.3.3 Separate toilet facilities for males and females shall be provided. These facilities shall be maintained in sanitary and good working condition, and located within a five-minute walking distance from team building structures.

3.3.5 Access to drinking water shall be located within five-minute walking distance of team building structures for the entire duration of event.

3.4 Parking:

3.4.1 The contractor shall have sufficient on-site parking to accommodate participants and facilitators/staff. All parking costs shall be incorporated into the contract for twenty-two (22) vehicles.

3.5 Table A – Service Delivery Table Summary:

Performance Requirement

PWS Paragraph Frequency Performance Threshold

Method of Surveillance

1. Provide calendar of proposed dates for base and option years as specified by the

PWS.

Paragraph 2.1 Random review by

TPOC

95% delivery and compliance.

Visual

1. Provide event requirements as specified by the PWS.

Paragraphs 3.1 through 3.4

For duration of each Event

99% delivery and compliance.

Visual

4.0 QUALITY ASSURANCE

4.1 The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of the contract performance.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 Not applicable.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

6.1 All work performed shall be in accordance with Federal, State of Hawaii, and local laws, regulations and procedures.

7.0 CONTRACTOR PERSONNEL

7.1 Contractor shall provide a local Point of Contact (POC) for coordination purposes.

7.2 Contractor shall furnish sufficient personnel to perform all work specified within this contract.

7.3 When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are Contractor employees and not DOD personnel when working in any situation where their contractor status is not obvious to third parties. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification, etc.) in a visible location as to who their employer is, to avoid creating an impression that they are government officials. All Contractor produced documents, and/or reports shall be suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

7.4 Contractor personnel shall not manage, supervise, direct, or task US military, DOD civilians or other personnel not associated with the Contractor while performing the tasks within this PWS.

7.5 Contractor personnel shall not make any commitment which commits the expenditure of US Government resources.

7.6 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit.

7.7 Contractor personnel shall not establish an employee-employer relationship with CNRH under this PWS.

7.8 The Contractor shall not provide personal services to CNRH. If Contractor employees are directed by any government employee at any time to perform services not covered under this contract, the Contractor shall immediately notify the TPOC.

7.9 Federal Holidays (To include Presidential Executive Orders). If the federal holiday falls on a Saturday, the holiday is observed on the proceeding Friday. If the federal holiday falls on a Sunday, the holiday is observed on the following Monday.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

8.0 PERIOD OF PERFORMANCE

Base Year: 01 September 2020 – 31 August 2021 Option 1: 01 September 2021 – 31 August 2022 Option 2: 01 September 2022 – 31 August 2023 Option 3: 01 September 2023 – 31 August 2024 Option 4: 01 September 2024 – 31 August 2025

9.0 PLACE OF PERFORMANCE

At Contractor’s location

10.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (eCMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for rental of facilities and associated Event services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom - Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

11.0 POINT(S) OF CONTACT:

TBD

12.0 COVID19 ADDITION (Coronavirus)

In the case that social distancing is required by the DOD, contractor shall accommodate all distancing and group size requirements. If participants are unable to maintain a safe social distance on any portion of the team building workshop, that portion of the ropes course will not be utilized.