Attachment 2 - PWS.pdf

70Z08422Q0053885 Attachment 2

PEFORMANCE WORK STATEMENT (PWS)

Refuse and Recycling Collection and Disposal Services U.S. Coast Guard Base Honolulu, Oahu, Hawaii –

Base Honolulu Sand Island, Sector Honolulu Prevention Pier 4, Wailupe Officer Housing

1.0 INTRODUCTION

The Contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, and all incidental and related work and service necessary to provide refuse and recycling collection and disposal services at U.S. Coast Guard Base Honolulu as described in this Performance Work Statement (PWS). The services shall be performed at multiple locations throughout the Base Honolulu complex: BASE SAND ISLAND, SECTOR HONOLULU PREVENTION PIER 4, WAILUPE OFFICER

HOUSING.

PRIMARY ADDRESS:

U.S. Coast Guard Base Honolulu 400 Sand Island Road Honolulu, Hawaii 96819-4398

The Contractor shall perform all services in accordance with (IAW) this PWS as well as all applicable local, state and federal regulations, along with the policies, procedures, and requirements of the selected refuse disposal site (i.e. landfill, waste-to-energy recovery facility, etc).

2.0 BACKGROUND

2.1. The responsibility of the U.S. Coast Guard Base Honolulu is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public. To accomplish this responsibility, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required. The contractor shall ensure both the sanitary conditions and aesthetic appearance of federal buildings. The Contractor shall use the PWS as well as any approved plans to accomplish the tasks generated for this effort and to achieve the desired quality of service.

2.2 HOURS OF OPERATION. Normal working hours shall be Monday through Friday, 7am to 3pm except for Federal Holidays. Refuse collection services shall be provided between these hours unless otherwise approved by the Contracting Officer or the Contracting Officer’s Representative (COR).

2.3 RECOGNIZED HOLIDAYS. Routine work shall not be scheduled on Federal Holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal Holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal Holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. The Contractor shall provide at least a two-week advance notice to the COR regarding the holiday week schedule change. Recognized Federal Holidays are: New Year’s Day, President’s Day, Martin Luther

King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.4 OFF-SITE DISPOSAL REQUIREMENT. All refuse collected in performance of this contract shall be disposed at a certified off-site commercial facility which complies with all applicable federal, state, and local laws, statutes and regulations. No additional off-site transfer or disposal costs will be incurred by the Government.

2.5 DEFINITIONS

Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this Performance Work Statement and document attachments.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

Appliances - discarded household appliances such as refrigerators, stoves, clothing washers and dryers, water heaters, dishwashers, etc., and similar items discarded by residential occupants.

Applicable Law - all laws, regulations, rules, orders, judgments, degrees, permits, approval, or other requirement of any governmental agency having the organic materials that are enforced on the effective date and as they may be enacted, issued or amended during the term of this agreement.

Ashes - the residue from burned wood, coal, and other combustible material.

Bulk Items - discarded appliances, furniture, tires, carpets, mattresses, and similar large items, which require special collection due to their size, but can be collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. Includes such items as furniture, TV sets, mattresses, scrap material, rugs, and otherwise not recyclable. It does not include abandoned automobiles.

Cardboard - corrugated cardboard that can be recycled.

Collection - the removal and transportation of accumulated refuse, including non- accountable salvage, from any one pickup site(s) at any one time, regardless of the number of containers, dumpsters, or other boxes, bundles or bags, etc., to a Disposal Site and/or the removal and transportation of recyclable materials, organic materials and salvageable materials from the place where such material was generated to a disposal site.

Collection Station - designated points where solid wastes will be placed for collection by the Contractor;

may also be referred to as “collection point”, “pick-up stations”, or “collection site”.

Commingled - mixture of aluminum, glass, tin, bimetal, and plastic recyclables as defined in this section, which, are placed in a common collection container.

Container - refers to refuse container and/or recyclable container; cans, drums, bins, dumpsters, or similar receptacles which can be handled easily and multiple containers, which can be handled by mechanical truck mounted hoists.

Contractor - the term “Contractor” as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provisions of this contract.

Construction Materials - Roofing and similar materials associated with construction work.

Contracting Officer’s Representative (COR) - The individual designated by the Contracting Officer to monitor the contractor’s performance and to ensure all technical requirements are met.

Debris - grass cuttings, tree trimmings, stumps, street sweepings, and any other vegetative items; also includes roofing and construction waste and any other non-hazardous or non-regulated materials.

Delivery - placement of solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Discarded Materials - solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Disposal - the process of spreading and covering in approved landfill or processing of waste and recyclables in such a manner to reclaim, reuse, or compost.

Disposal Facility - locations authorized or defined by Federal, State, or Local Governments to receive and dispose of refuse.

Garbage - animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking and consumption of foods. This does not include regulated garbage (wet, foreign garbage).

Edible (or hog food) garbage is the portion of waste food which has been segregated for salvage.

Garbage and Trash Collection - an organized and systematic method of collection and transportation of garbage and trash from the designated pickup points to the site of disposal.

Generator - any person as defined by the Public Resources Code whose act or process produces solid waste, recyclable materials or organic materials as defined in the Public Resources Code, or whose act first causes solid waste to become subject to regulation.

Glass - all food and beverage containers made from silica or sand, soda ash and limestone, which include clear, brown and green bottles and jars. Neck rings, lids and labels may be left on. This definition does not include broken glass, mirrors, or other flat-glass, dishes, drinking glasses, light bulbs, or any ceramic products.

Hazardous Substance - any of the following: (a) any substances defined, regulated or listed (directly or by reference) as "Hazardous Substances", "Hazardous Materials", 'Hazardous Wastes", "toxic waste", "pollutant" or "toxic substances" or similarly identified as hazardous to human health or the environment, in or pursuant to (i) the Comprehensive Environmental Response, Compensation and

Liability Act (CERCLA) of 1980, 42 USC §9601, et seq.(CERCLA);(ii) the Hazardous Materials Transportation Act, 49 USC §1802, et seq. (iii) the Resource Conservation and Recovery Act, 42 USC §6901 et seq.; (iv) the Clean Water Act, 33 USC §1251 et seq.; (v) the Clean Air Act, 42 USC §7901 et seq.; (b) any amendments, rules or regulations promulgated there under to such enumerated statutes or acts currently existing or hereafter enacted; and (c) any other hazardous or toxic substance, material, chemical, waste or pollutant identified as hazardous or toxic or regulated under any other applicable federal, State or local environmental laws currently existing or hereinafter enacted, including, without limitation, friable asbestos, polychlorinated biphenyl's (“PCBs"), petroleum, natural gas and synthetic fuel products, and by-products.

Hazardous Waste - defined by 40 CFR 261.3; all substances defined as Hazardous Waste, acutely Hazardous Waste, or extremely Hazardous Waste by the State of Hawaii in Health and Safety Code or in the future amendments to or re-codifications of such statutes or identified and listed as Hazardous Waste by the US Environmental Protection Agency (EPA), pursuant to the Federal Resource Conservation and Recovery Act (42 USC §6901 et seq.), all future amendments thereto, and all rules and regulations promulgated therein.

Industrial Waste - wood scraps, broken furniture, refuse, garbage, debris, all types of non-hazardous.

Industrial Refuse - discarded appliances, furniture, carpets, mattresses, and similar large items, which require special collection due to their size, but can be collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. It does not include abandoned automobiles. (Note: Air conditioners, stoves, refrigerators and tires will not be disposed of under this contract.)

Infectious Waste - biomedical waste generated at hospitals, public or, private medical clinics, dental offices, research laboratories, pharmaceutical industries, blood banks, mortuaries, veterinary facilities and other similar establishments that are identified in the State’s Health and Safety Code.

Leaves and Grass Clippings - clean, uncontaminated, leaves and/or grass clippings free of wood, sticks, trash and garbage.

Metal - all types metal and aluminum that can be recycled to include large scraps and some food and soda cans.

Mixed Paper - all uncontaminated paper material including newspaper, corrugated cardboard, lightweight cardboard, junk mail, magazines, office paper, computer paper and shredded paper. Not included is waxed paper, wax-coated cardboard, plastic coated paper or cardboard boxes contaminated with any residual food material.

Organic Materials - discarded materials that will decompose and/or putrefy. Organic materials include Yard Waste and Garbage, such as, but are not limited to, green trimmings, grass, weeds, leaves, pruning branches, dead plants, brush, tree trimmings, dead trees, small wood pieces, other types of organic yard waste, vegetable waste, fruit waste, grain waste, dairy waste, meat waste, fish waste, paper contaminated with food waste or otherwise not accepted in the recyclable materials collection program, pieces of unpainted and untreated wood, and pieces of unpainted and untreated wallboard.

Pick-Up Points (or Stations) - locations designated by the Government where refuse is placed in containers and may be conveniently, efficiently, and regularly emptied or replaced by the Contractor.

Premises - any land or building in the City where solid waste, recyclable materials or organic materials are generated or accumulated.

Receptacles (or Containers) - cans, drums, bins, dumpsters, and multiple containers or similar receptacles which can be handled easily either physically or by mechanical truck mounted hoists.

Recyclables - materials used for their original intended purpose that still have useful physical chemical properties after service and can be transformed into new products or other purposes. Includes any of the following listed items or combination of the following:

Corrugated cardboard that can recycled

Bottles glass or plastic

Tin or aluminum cans

Glass or Plastic number 1 & 2

Magazines, paper bags, office paper, computer paper and newspapers.

The items deemed to be recyclable may be expanded during the term of this contract.

Refuse - includes all garbage, ashes, debris, rubbish, and other similar waste material. NOT included:

explosive or incendiary waste, hazardous waste and contaminated waste from medical and radiological processes. Normal refuse shall not include rocks, earth, construction waste, large or heavy metal objects, large appliances, automobile body parts, explosives, chemicals, concrete, regulated garbage (wet, foreign garbage), other refuse of weights exceeding 80 pounds per object. Materials considered RECYCLABLE are not included.

Refuse Collection - system of transporting refuse, including non-accountable salvage, from receptacles of identified locations and/or stations to the point(s) of disposal. Includes the hauling of garbage to the transfer station when required by the terms of salvage contract.

Residential - includes all the single family or multiple family dwellings maintained by USCG Base Honolulu.

Resource Recovery Facility - solid waste processing and disposal and resource recovery and electric generating facilities located in the city, which have been designated by the City and County of Honolulu as a part of the disposal system of the city, together with related and appurtenant structures and equipment, whether such resource recovery facilities are owned by the city or by private interests.

Rubbish - variety of non-soluble waste material such as metal, glass, crockery, floor sweepings, paper, wrappings, refuse containers, cartons and similar articles not used in preparing or dispensing food. Rubbish is further subdivided into combustible rubbish which can be burned readily in an incinerator or burning pit.

Scrap Metal - All bulk ferrous and non-ferrous metals, including iron, steel, aluminum, bronze, and brass.

Metal must be free of other material and all components must be broken down.

Single-stream recycling - Also known as “fully commingled” or "single-sort" recycling; refers to a system in which all paper fibers, plastics, metals, and other containers are mixed in a collection truck, instead of being sorted by the depositor into separate commodities (newspaper, paperboard, corrugated fiberboard, plastic, glass, etc.) and handled separately throughout the collection process. In single-stream, both the collection and processing systems are designed to handle this fully commingled mixture of recyclables, with materials being separated for reuse at a materials recovery facility.

Solid Waste - refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous wastes, infectious/medical wastes, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

Spillage - any refuse dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

Support Building - facility controlled or operated by the Coast Guard other than family housing units.

Also referred to as “commercial”.

Transportation - the act of transporting or state of being transported.

Yard Waste - grass cuttings, tree trimmings, leaves, pine straw, limbs, and stumps.

Contract Discrepancy Report (CDR). A report issued to the Contractor by the Contracting Officer or his/her designated representative, when performance is unsatisfactory. The CDR requires Contractor to explain to the Contracting Officer, in writing and within ten (10) calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

Contracting Officer (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government. The only person authorized to delegate, change, waive, or negotiate any of the technical requirements or other terms and conditions of the contract.

Contract Specialist (KS). A Government official responsible for the development, implementation, and administration of the contract. This person is the primary point of contact for the contracting officer.

Contracting Officer’s Representative (COR). The person(s) whom the Contracting Officer shall designate in writing by name and/or position title to conduct day-to-day liaison between the Contractor and the Contracting Officer on technical matters pertinent to this contract.

Contractor. The term Contractor, as used herein, refers to both the prime Contractor and any subcontractors. The Contractor shall be responsible for ensuring that the subcontractors comply with the provisions of this contract.

http://en.wikipedia.org/wiki/Recycling http://en.wikipedia.org/wiki/Paper http://en.wikipedia.org/wiki/Newspaper http://en.wikipedia.org/wiki/Paperboard http://en.wikipedia.org/wiki/Corrugated_fiberboard http://en.wikipedia.org/wiki/Plastic http://en.wikipedia.org/wiki/Glass http://en.wikipedia.org/wiki/Materials_recovery_facility http://en.wikipedia.org/wiki/Materials_recovery_facility

Contractor Representative. A foreman, superintendent, or manager assigned in accordance with the “CONTRACTOR EMPLOYEES” in the Section.

Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received. It is emphasized that the Government’s quality Assurance Program is not a substitute for the Quality control Program implemented and administered by the Contractor.

Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

3.0 SCOPE

3.1 The Contractor shall provide all labor and equipment necessary to perform the collection, transportation and disposal of refuse at USCG Base Honolulu. The Contractor shall provide collection of solid waste and recycle from facility, commercial, and community areas in accordance with the Performance Work Statement (PWS).

Contractor shall provide collection, handling, transportation and disposal services of solid waste (including industrial, and green waste), with incidental cardboard recycling in accordance with all applicable Federal, State, and Local regulations, ordinances, and statutes. Services shall include at a minimum providing contractor-furnished containers (unless otherwise indicated as Government-furnished), servicing and/or replacing of contractor-furnished containers, sanitation of contractor-furnished containers, transportation commensurate with the size and locations of the containers, local management and supervision, labor, quality control, licenses/permits, and administrative services as specified in the PWS and other terms and conditions stated herein.

3.2 FIRM FIXED PRICE WORK – CLINs X001A-K

The Contractor shall provide all labor and equipment, including containers for collection, transportation, and disposal of refuse as described in the PWS. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick-up and shall notify the COR as to the location and reason for non-pick up prior to departing for disposal.

3.2 REQUIREMENTS WORK – CLIN X001L

Unscheduled collection and disposal services / Estimated Quantity – Additional service/collection of all 4-CY and 8-CY containers at Base Honolulu Sand Island.

The Government reserves the right to request unscheduled pickups utilizing the Estimated Quantity CLINs (X001L) in the schedule at the predetermined price as necessary to dispose of unexpected and/or excess waste. The COR will notify the contractor when unscheduled pick-ups are necessary and provide the quantity required. The contractor shall complete this requirement up to the limit specified in CLIN X001L. The Government will fund a Not-to-Exceed (NTE) quantity in the contract for this CLIN. The contractor shall not exceed the quantity without prior modification to this contract to add additional funds. If during the performance year, the quantity of actual pick-ups under CLIN X001L is less than estimated, the Government will de-obligate excess funds from the contract. The contractor will only be paid for actual work.

Additional collection/picks-up for the Base Sand Island 4-CY and 8-CY containers are “on-call” requests initiated at the request of the COR as Unscheduled Collection and Disposal Services, Not to Exceed (NTE) the estimated quantity stated in the Schedule of Supplies/Services. The coordination for the delivery/collection of these containers will be directed by the Contracting Officer’s Representative (COR).

CLIN NOTE: X indicates contract performance year.

Base Year – 0001A-0001L

Option Years – One 1001A-1001L Two 2001A-2001L Three 3001A-3001L Four 4001A-3001L

3.3. CONTRACTOR-FURNISHED CONTAINERS – LOCATION, QUANTITY, AND SIZE PER SERVICE AREA

BASE HONOLULU, SAND ISLAND, OAHU

One (1) 30 CY roll-off container for green waste – 0001A

Seven (7) 8 CY solid waste containers [without wheels] – 0001B

Six (6) 4 CY solid waste containers [without wheels] – 0001C

One (1) 30 CY container for industrial refuse – 0001D

Eight (8) 8 CY container for cardboard recycling [without wheels] – 0001E

SECTOR HONOLULU PREVENTION, PIER 4, OAHU

One (1) 4 CY solid waste container – located at Southeast end of Pier 4 [without wheels] – 0001F

One (1) 4 CY container for cardboard recycling – located at Southeast end of Pier 4 [without wheels]

– 0001G

WAILUPE OFFICER HOUSING

One (1) 4 CY solid waste container – 0001H

Four (4) 96-Gallon solid waste container – 0001J

3.4. COLLECTION FREQUENCY AND HOURS PER SERVICE AREA AND TYPE (SOLID WASTE,

RECYCLABLE CARDBOARD, INDUSTRIAL WASTE, GREEN WASTE)

SOLID WASTE COLLECTION FREQUENCY (S)

SERVICE AREA

S M T W TH F S HOURS

WAILUPE OFFICER HOUSING S 7 AM - 3 PM

PIER 4 SECTOR PREVENTION S 7 AM - 3 PM

BASE SAND ISLAND S2 S1 S2 S1 7 AM - 3 PM

S = Collected Weekly – Tuesdays S1= Collected Bi-weekly – Tuesdays and Fridays S2 = Collected Weekly – Mondays and Thursdays

RECYCLABLE CARDBOARD COLLECTION FREQUENCY (R)

SERVICE AREA S M T W TH F S HOURS

PIER 4 SECTOR PREVENTION R1 7 AM - 3 PM

BASE SAND ISLAND R 7 AM - 3 PM

R1 = Collected Bi-monthly – 2nd and 4th Tuesday of each month R = Collected Weekly – Tuesdays

INDUSTRIAL WASTE COLLECTION FREQUENCY (I)

BASE SAND ISLAND I 7 AM - 3 PM

I = Collected Weekly – Fridays

GREEN WASTE COLLECTION FREQUENCY (G)

BASE SAND ISLAND G1 7 AM - 3 PM

G1 = Collected Once/month – last Friday of the month

Refer to ATTACHMENT 1 – MAPS OF SERVICE LOCATIONS.

3.5 CONTAINERS – GENERAL INFORMATION.

Contractor-furnished containers shall be in good, serviceable condition, and free of excessive rust, dents, and similar damage. The contractors name and/or business logo shall be stenciled or otherwise properly affixed to both sides of the container.

The Government may temporarily or permanently relocate containers / adjust container locations with no change in contract price. The COR shall notify the contractor of any temporary or permanent changes in container locations prior to the next scheduled pick-up.

The Contractor and the COR shall conduct a joint inventory before commencing work under this contract to determine the exact location, condition and serviceability of containers furnished by the Contractor.

The joint inspection shall identify and document any pre-existing damage or serviceability issues. The Contractor shall then certify the findings of this inventory and indicate, in writing, which items of equipment will be used to provide services under this contract. SEE SECTION 6.0 – DELIVERABLES.

The Contractor will then either make required repairs or replace the container(s) in question. Once all contractor-furnished containers are considered ready-for-use by the Contractor and Government representative, the Contractor shall assume maintenance and repair responsibilities for any and all damage to the containers as a result of contractor’s negligence or improper use, other than normal wear and tear.

Equipment that becomes worn out due to normal wear and tear shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government.

Equipment so acquired shall remain the property of the Contractor. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the Contractor or his/her employees. Periodic servicing, maintenance, and repair shall be provided at no additional cost to the Government. The total or partial breakdown or failure of the equipment shall not relieve the Contractor of responsibility to fully perform the work of the contract.

Any Government-furnished equipment shall not be removed from the Base unless approved by the COR in writing, except as otherwise specified. Upon completion or termination of the contract, any Government-owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear.

3.6 TYPES OF MATERIALS. Materials to be collected consist of (but are not limited to): kitchen waste, paper, rags, cloth, cans, bottles, boxes, cartons, crates, worn-out household articles, newspapers and magazines, grass and other cuttings, tree branches and other articles of similar nature. Also included is construction debris such as pipe, wooden pallets, wooden crates (dismantled), dry wall/gypsum board, vinyl floor tile (non-asbestos containing), lumber, paneling, windows and frames, fiberglass batting, and dismantled discarded furniture.

Materials NOT INCLUDED as part of this contract include: concrete debris, concrete block, in-tact furniture, refrigerators, stoves, washers, dryers, televisions, tires, automotive engines, mattresses, hazardous waste, explosives, bio-hazard waste, petroleum products, edible garbage or other salvageable material (when separated and identified by responsible persons as salvage).

3.7 POST-AWARD / PRE-START MEETING CONFERENCE. At least 5 days before contract start date, the Contractor/Project Manager shall schedule a pre-start meeting. This meeting will include the Contracting Officer/Specialist, Contracting Officer’s Representative (COR), Environmental staff and other Base Honolulu representatives to discuss and develop a mutual understanding relative to scheduling and administration of work performed under this contract, as follows:

Schedule of the work

Safety measures (safety plan)

Inspection methods by the Quality Control Inspector

Method of recycling and refuse collection

Points of contact (phone numbers) in case of emergencies; and a list of Persons Employed under the contract.

Coordination of access to the working areas

Verification of the quantities and location of refuse collection areas

Placement of containers

3.8 POST-AWARD REQUIREMENTS. The Contractor shall maintain current permits, licenses and all other certifications (including those for handling and disposal at a licensed facility) throughout the life of the contract. All documentation is subject to the review by the Contracting Officer and the Contracting Officer’s Representative (COR) throughout the life of the contract. Contractor shall provide the requested documentation within fifteen (15) calendar days after award of contract submitted to the Contracting Officer.

4.0 LAWS AND REGULATIONS

4.1 COMPLIANCE

The Contractor shall comply with all applicable Federal, State of Hawaii, and local laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and recyclable material. The contractor shall obtain such permits, licenses or other authorizations (at no additional cost to the Government) as may be required.

The Contractor shall comply with all applicable federal, state, local environmental protection and hazardous laws, statutes and regulations, as well as applicable US Coast Guard instructions, directives, attachments and exhibits pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

4.2 APPLICABLE PUBLICATIONS AND APPENDIXES

The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Government shall provide requested USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all non- Coast Guard publications as needed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow-on requirements to the Contractor when changes occur. The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance.

The Government will provide all publications listed upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price.

Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Note: COMDINTS – Commandant Instruction

PUBLICATION TITLE

COMDTINST M11000.11B Civil Engineering Manual

COMDTINST M5530.1C Physical Security and Force Protection Program

COMDTINST M5100.47B Safety and Environmental Health Manual

4.3 CHANGES TO DISPOSAL FEES

The contractor shall notify the Contracting Officer within ten (10) calendar days when the City and County of Honolulu, Department of Environmental Services revises the “Ordinances of Honolulu Refuse Collection and Disposal Rate Schedule”. The contractor is responsible for validating the increases and decreases pursuant to these ordinances.

Refer to ATTACHMENT 5 – HONOLULU REFUSE COLLECTION AND DISPOSAL CHARGES. The attachment includes the Refuse Collection and Disposal Charges - Chapter 9 Article 4 of the Revised Ordinances of Honolulu.

Additional information can be found at the City and County of Honolulu Office of Council Services via the following web links:

https://www.honolulu.gov/ocs/roh/rohonline.html https://www.honolulu.gov/ocs/roh/193-site-ocs-cat/1585-roh-ordinance-list.html

5.0 TECHNICAL REQUIREMENTS

5.1 GENERAL. The Contractor shall furnish all necessary equipment, materials and supplies necessary to perform under the terms and conditions of this contract. The Contractor will not have access to office space/operational areas, equipment, utilities or any Government materials. All contractor-furnished equipment, materials and supplies shall be subject to the inspection and approval of the Contracting Officer’s Representative (COR) prior to and during the life of the contract. A container that is not in compliance with the standards of the contract shall be repaired and/or replaced within 48 hours upon notification by the Contracting Officer’s Representative (COR). Upon completion of the contract, all contractor-furnished equipment shall be removed from the sites prior to approval of the final payment.

5.2 REFUSE TRANSPORTATION DISPOSAL. The Contractor shall transport all solid waste, green waste, and industrial refuse collected under this contract to an authorized off-site disposal facility approved by the City and County of Honolulu, and which complies with all applicable federal, state, and local laws, COMDTINST M5100.29 Safety & Occupational Health Manual

COMDTINST M6000.1A Medical Manual, Chapter 7

COMDTINST 16478.1B Hazardous Waste Management

29 CFR (OSHA) Labor

29 CFR 1910.120 Occupational Safety and Health Standards

40 CFR Protection of the Environment

40 CFR 260 Hazardous Waste Management System, General

5 USC Sec 552a Privacy Act of 1974

PL 94-580 Resource Conservation and Recovery Act

City and County of Hawaii – Ordinances of Honolulu for Refuse

Refuse Collection and Disposal Rate Schedule statutes and regulations. No additional off-site transfer or disposal costs will be incurred by the Government. Disposal shall be in accordance with existing local, state, and federal regulations along with the policies and procedures of the disposal facility. The Contractor shall use its own facility as a transfer station to minimize costs to the Government. The Contractor shall not dispose of any refuse on Coast Guard property.

5.3 REFUSE DISPOSAL FEES. The Contractor shall be responsible for all fees associated with refuse disposal to include disposal fees and/or tipping fees. No additional invoice charges for refuse disposal fees of any type shall be allowed. The Contractor shall provide dumping tickets with all monthly invoices.

5.4 RECYCLING. The Coast Guard will place all corrugated cardboard in the contractor-furnished containers. Coast Guard personnel and tenants will be responsible to breakdown and flatten all corrugated cardboard items to the fullest extent possible and place into these containers.

5.4.1 Shared Recycling Credits. The Contractor shall recycle all corrugated cardboard. All recycling benefits shall be shared between the Government and the Contractor. The share is 30% to the Contractor and 70% to the Government. The Contractor shall include on each monthly invoice the total amount of credit obtained through recycling for the month, less the 30% credit to the Contractor. The Contactor shall provide proof of cardboard recycling credits with each monthly invoice report. The Contractor shall make every effort to maximize the cost sharing benefits to both the Contractor and the Government.

5.4.2 Recycling Changes. The contract does not cover special handling of recyclable refuse except cardboard. However in the event the Government mandates any special recycling procedures during the term of the contract, to include any exercised option periods, the contract may be modified in accordance with the "Changes" clause of the contract. If modified, and there is an increase or decrease in the cost to perform the contract, an equitable price adjustment will be negotiated.

5.5 CONTRACTOR-FURNISHED CONTAINERS

5.5.1 GENERAL. Except where otherwise noted, all containers shall be standard commercial or industrial type, of heavy gauge metal construction, leak proof, and designed for mechanized handling.

The containers shall have lightweight plastic-type covers, where applicable. Containers that are mounted on wheels shall have a positive breaking/locking device to prevent inadvertent movement.

Containers shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain the proper appearance. All contractor-furnished containers shall be earth-tones (beige, brown, light brown, etc., unless noted), new/like new, and stenciled with proper labeling. Only the Contracting Officer’s Representative (COR) or the Contracting Officer has the authority to make changes to the labeling or color of container.

The Contractor's name and local phone number shall be prominently displayed on each container.

Containers must remain easily accessible to customers. All containers must remain in good, workable condition. All doors, lids, hinges, rollers, breaking devices, and other moving parts shall be maintained to keep containers serviceable. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. Bent, damaged, leaking, rusting, and unsightly containers shall be repaired and repainted or replaced at no additional cost to the government. The contractor shall perform all painting, repair and other maintenance tasks off-base.

Containers which are removed from the collection site for cleaning for more than 90 minutes shall be replaced with clean equivalent size containers which meet all the requirements specified in the contract.

5.5.2 LABELING.

Contractor-furnished containers shall be labeled as follows:

“SOLID WASTE ONLY (NO HAZARDOUS SUBSTANCES; METAL; ELECTRONICS, TIRES, GREEN

WASTE; COOKING OIL; OR RECYCLABLES ALLOWED)” – with at least 3” High by 3” Wide and no more than 12” High by 3” Wide white lettering.

“RECYCLING - CARDBOARD ONLY” – with at least 3” High by 3” Wide and no more than 12” High by 3” Wide white lettering. Containers shall be painted green and stenciled with the recycle symbol in white.

“GREEN WASTE ONLY” – NO WOODEN WASTE with at least 3” High by 3” Wide and no more than 12” High by 3” Wide white lettering. Containers shall be painted green.

“INDUSTRIAL REFUSE ONLY (NO AIR CONDITIONERS, STOVES REFRIGERATORS, FUNITURE,

MATTRESES OR TIRES ALLOWED)” – with at least 3” High by 3” Wide and no more than 12” High by 3” Wide white lettering.

5.5.3 SANITATION, MAINTENANCE, REPAIR AND/OR REPLACEMENT

Containers that are cracked, leaking, missing lids, vandalized, will not lock, or are otherwise damaged or unserviceable shall be replaced by the Contractor. Containers that are identified as unserviceable by the Government representative shall be repaired or replaced within 48 hours upon notification.

The contractor shall inspect each container once/month to ensure all contractor-furnished containers are in good serviceable condition (i.e. containers are sanitary and do not need repairs, maintenance or replacing.)

The contractor shall ensure all contractor-furnished containers are free of insects, rodents, and vermin by spraying the containers with an insecticide/pesticide after each pickup. The contractor shall use an insecticide/pesticide product designated as an Environmentally Preferable Product by the Environmental Protection Administration (EPA).

The contractor shall provide a monthly report advising the Contracting Officer’s Representative (COR) and Contracting Officer (KO) that each container was inspected and the results of that monthly inspection to be identified and reported on the monthly invoice. The report shall include at a minimum: date of the inspection, the identity of the containers requiring minor repairs, major repairs, maintenance (e.g., painting), power washing, or replacement and the date of completion for each action.

5.6 CUBIC YARD CAPACITY. Proposed capacity of containers is listed in PWS Section 3.3 – Contractor-furnished containers and the “Schedule of Services/Supplies” (Price Schedule)/ The Government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this PWS. The Government may also reduce the frequency of collections. Any reductions in price will be negotiated.

5.7 COMMINGLING

Contractor shall only collect, transport and dispose of the items described in this Performance Work Statement (PWS). The Contractor shall not commingle any other items from other sources outside the U.S. Coast Guard or any other U.S. Coast Guard sites not covered under this contract.

5.7.1 CONTAMINATION OF GREEN WASTE

The contractor shall not be responsible for the collection and disposal of green waste if the “GREEN WASTE ONLY” container has other non- green waste items.

The contractor is responsible for inspecting the respective containers to ensure there is no contamination. If upon inspection of these containers, the contractor discovers contamination, the contractor’s driver, while still on-site, shall notify the Contracting Officer’s Representative (COR) immediately so the situation can be remedied before the truck leaves the site. If the Contracting Officer’s Representative (COR) is not available, the contractor shall leave a message for the Contracting Officer’s Representative (COR) explaining the situation and providing the date/time the contractor attempted to contact the Contracting Officer’s Representative (COR). The contractor shall follow up their initial call to the Contracting Officer’s Representative (COR) by 10:00 am the next business day.

5.7.2 CONTAMINATION OF INDUSTRIAL WASTE - 30 CUBIC YARD CONTAINER

If the 30 Cubic Yard Industrial Waste container is found to be contaminated the dumpster should not be picked up until items are removed. Base personnel (COR) monitors the content of the dumpster to ensure it is in compliance with the contract.

The contractor’s driver while still on-site shall notify the Contracting Officer’s Representative (COR) immediately so the situation can be remedied before the truck leaves the site. If the contamination is undiscovered after pick-up of the container any contamination charges will have to be thoroughly documented and included as a separate line item on the invoice for the month the incident occurred.

5.8 MAINTENANCE OF COLLECTION AREAS AND CONTAINERS.

The contents of the containers shall be thoroughly and completely collected. The contractor shall return the containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. All refuse on the ground within a 25-foot radius of the collection station, whether spilled by the contractor or placed there by residents/base personnel, shall be picked up by the contractor during collection. The contractor will be responsible for keeping collection areas free of refuse and debris. Trash containers as specified in this PWS shall be kept clean and odor free by the Contractor. It shall be the Contractor’s responsibility to prevent freezing of garbage or trash to the container or to remove it if freezing does occur. The Contractor shall remove from Base Honolulu and thoroughly wash or steam clean any container that becomes unsanitary due to filth, insects or odors as directed by the COR. If sprays are used, the Government encourages the Contractor to use an insecticide/pesticide product designated as an Environmentally Preferable Product by the EPA.

Contractor-furnished containers shall be thoroughly empty, clean, odor free and free of any vermin or other pests prior to staging on government property. No cost incurred by the Contractor to comply with directives from the COR to comply with the sanitary criteria outlined in this paragraph (washing of trash containers, vehicles, etc.) shall alter the contract as awarded.

5.8.1 Damaged or Unserviceable Containers. The contractor shall be responsible for all damage to containers other than normal wear and tear. Damaged/broken lids shall be promptly repaired or replaced (within one week) of occurrence and/or notification to the COR. The Contractor shall notify the COR when containers are determined to be unserviceable and/or require repairs, which is the responsibility of the Contractor. When requested by the Contracting Officer’s Representative (COR) or Contracting Officer (either verbally or in writing), the Contractor shall replace or repair all containers determined to be unserviceable. Containers are considered unserviceable if lids, wheels, legs, or lid opening devices are damaged or missing or have jagged lifting channels; rusted or leaking; over 5% of the exposed outside is not painted in the required color; inside the container is not scraped or has not been power washed; unsightly graffiti, or other unsightly conditions creating safety or sanitation problems.

All unserviceable containers shall be replaced or repaired by the contractor within 48 hours from verbal or written notification. All verbal notifications will be confirmed in writing by the Contracting Officer’s Representative (COR) or Contracting Officer. All replacements and/or repairs shall be at no additional cost to the Government. All repairs (unless very minor), maintenance, painting, scraping, scrubbing and power-washing shall be performed off-base.

5.8.2 Cleaning of Containers. The Contractor is responsible for cleaning all commercial containers and the costs associated with container cleaning. All waste and residue shall be cleaned from all surfaces.

The Contractor shall clean and sanitize all containers on an as-needed basis. Container cleaning shall be accomplished off of Government property at the Contractor’s facilities or other approved location.

Removal for cleaning of the containers shall be accomplished on weekend(s) to minimize disruption and impact to Government operation. Scheduling and coordination of container cleaning shall be coordinated with the COR. The Contractor shall provide seven (7) days advance notice prior to removing containers for cleaning. The Government reserves the right to limit which containers may be removed as necessary to support ongoing operations.

5.8.3 Unsanitary Containers. When directed (verbally or in writing) by the Contracting Officer’s Representative (COR) or Contracting Officer, the Contractor shall replace any container determined to be unsanitary. All replacements shall be thoroughly cleaned of all refuse residues and power-washed.

Replacements shall be made by the Contractor within two (2) business days of notification. All replacements shall be at no additional cost to the Government. All verbal notifications shall be confirmed in writing by the Contracting Officer’s Representative (COR)

5.9 REFUSE VEHICLES

5.9.1 General Standards. The contractor shall use vehicles specifically designed for refuse collection that have watertight bodies and which do not permit loss of refuse. Open-box trucks, with or without canvas covers, are unacceptable for the collection of debris or bulky items. Collection vehicles shall meet all Department of Transportation and OSHA requirements. The contractor’s name and phone number shall be clearly displayed on each vehicle. The Government reserves the right to inspect collection vehicles and to report to the contractor any vehicle that requires repairs or replacement. Any repairs or replacement of collection vehicles must be accomplished within five (5) working days at no additional cost to the Government. The Contractor shall at all times be responsible for the safe, clean, careful and efficient operation of his/her equipment and shall comply with all applicable regulations of Base Honolulu. Speed limits as posted shall be adhered to on Base Honolulu. The Contractor shall assume full liability and is responsible for any loss or damage to Government property caused by his/her operation. The contractor assumes full responsibility for any and all damages or claims for damages for injury to person, property or equipment which might result from the service performed under this contract. Vehicles not meeting the above requirements will not be allowed on Base Honolulu for the performance of contract requirements.

All vehicles shall be registered in the State of Hawaii with the Department of Motor Vehicles.

All vehicles shall comply with Hawaii’s Department of Health noise emission regulations and other applicable noise control regulations.

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall have valid registration and proper safety devices in compliance with State law, and shall be maintained in good repair.

5.9.2 Weighing of Vehicles. All vehicles used in the collection process shall be free of refuse upon arrival to the Base on the denoted collection dates and will be subject to inspection by the COR. Outgoing vehicle weights shall be recorded on weigh tickets provided by the operator of the disposal facility.

5.9.3 Vehicle Maintenance and Cleaning. Vehicles used for waste removal shall be washed at an off-base facility as required to ensure they are free of noxious odor, dirt, debris, and pests. Any vehicle used for collection and removal of garbage/refuse shall have a completely enclosed watertight metal container.

All vehicles and equipment shall be kept in satisfactory condition, free from insects, orders, loose filth, and be well painted. No drippings of waste or hydraulic fluid will be allowed. The Contractor’s conveyance shall be kept covered in such a manner that only a small portion of the refuse content shall be exposed from time to time as the containers are emptied therein. Sufficient covering shall be provided to prevent the wind from scattering trash, garbage, recyclables, or any debris collected from the vehicle onto the Coast Guard Base Honolulu and surrounding area.