Attachment 2 - PWS 99 CES Exhaust Systems Cleaning.pdf

Performance Work Statement

For

Exhaust Systems Cleaning

28 Jun 2023

DESCRIPTION OF SERVICES

1.0 Scope of Work: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform exhaust systems cleaning services at Nellis AFB food service facilities as defined in this Performance Work Statement (PWS). The estimated quantities and frequency of work are listed in the attached bid schedule.

1.1 Equipment Protection: All work shall be accomplished in such a manner as to safeguard installed equipment and protect adjacent structures from damage. The Contractor shall protect all cooking and food handling equipment to prevent contamination. All appliances, fixtures, machinery, and other equipment moved by the Contractor in order to perform cleaning and treatment services shall be returned to their original positions by the Contractor at the completion of the work in each facility. All motors shall be protected from damage.

1.2 Cleaning: Cleaning shall consist of complete removal of all accumulations of grease, chemical coating, dirt, dust, grime, and similar deposits on all parts of exhaust duct systems, exhaust fans and blower units. The Contractor is responsible for cleaning the water wash system areas. Motors shall not be cleaned in such a manner that will cause damage. At any buildings where the government has placed a drip pan at the exhaust fan outlet, the Contractor shall clean all grease from the pan. The Contractor shall contact the Fire Inspector 30 minutes prior to completion of work and keep the exhaust system open with exhaust fans disconnected until after work is inspected and approved.

1.3 Cleanup: Work areas shall be cleaned after completion of each system in each building.

Cleanup shall be completed prior to end of shift. All residue, waste, materials, grease, etc., shall be disposed of at an off-base location by the Contractor in accordance with federal, state, and local ordinances.

1.4 Service Certification: The Contractor shall provide a completed service ticket which lists the purchase order number, line-item number, building number, hood nomenclature, date, and any unit defects to the Contracting Officer Representative (COR) for signature. The Contractor shall retain the original and a copy shall be provided to the COR for government records. Upon completion of all work, the Contractor shall apply a decal (stick-on label), provided at his/her expense, indicating name of the company, name and certificate number of technician performing service, date work was completed, month and year when next service will be performed, and frequency of service for the system (i.e., semi-annual). The Contractor shall affix the decal to a corner of the hood so that it is readily visible.

1.5 Emergency Services: When required by the Contracting Officer, the Contractor shall respond to emergency situations as described below. The Contracting Officer may verbally advise the Contractor of the effort required and follow up as soon as possible with a written change to the purchase order. A negotiated equitable adjustment will be made to the purchase order.

1.5.1 Food preparation workloads may fluctuate during increased/decreased operations and exercises at Nellis AFB. Should any facilities experience an increase in food preparation that increases the grease/dirt accumulation in the exhaust systems, the Contractor shall perform an additional cleaning of the systems in accordance with paragraphs 1.1 through 1.4 in this section.

1.5.2 The Contractor shall schedule the work to be accomplished with the building manager, the Fire Prevention Office, and the COR as soon as possible to avoid all fire hazards. Should a conflict develop with regularly scheduled work, the Fire Prevention Office Chief will determine which exhaust system has priority based on which system has the most hazardous accumulation of grease/dirt. The Contractor shall reschedule the lower priority work. The government will not take remedial action against the Contractor for delayed performance of lower priority work.

1.6 RESPONSIBILITIES OF THE CONTRACTOR:

1.6.1 Hood and exhaust systems shall be cleaned by state certified hood cleaning specialists in accordance with ANSI/IKECA C-10 Standard on a regular basis. Cleaning technicians are trained to uphold the strictest National Fire Protection Association (NFPA) 96 Standards on the job and use only the highest quality cleaning fluids like ZEP and 20/10 which are rated environmentally safe by the EPA. If the exhaust system requires one or more technicians to complete the required services, the Contractor shall designate a lead technician. The lead technician must be certified by the state fire marshal and shall be present during all phases of the work. The lead technician must be able to read, write, speak, and understand English.

1.6.2 Equipment: All electrical equipment used by the Contractor shall be Underwriters' Laboratories (UL) listed. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing building circuits. All equipment shall comply with all applicable safety standards. All equipment not meeting safety standards shall be replaced, modified and/or repaired by the Contractor at his/her expense and be acceptable to the government before work commences.

1.7 Cleaning Materials: The Contractor shall submit a Safety Data Sheet for each material used in performing services for this purchase order.

1.7.1 Steel wool, abrasive metal cleaners, or any other cleaning material which could cause damage to Government property shall not be used.

1.7.2 All containers of cleaning chemicals and similar products shall be conspicuously marked, preferably with a factory label, to identify contents, and all other labels shall be removed or defaced. Materials bearing a DOT (Department of Transportation) red label (meaning "FLAMMABLE") shall not be used.

1.8 Water Wash Systems: Areas such as cartridges and water wash areas are the daily responsibility of the facility manager for that particular building. The water wash areas are equipped with automatic wash systems that spray a special detergent to break up the grease and wash it off. The Contractor shall also be responsible for cleaning the water wash areas during scheduled visit.

2.0 SERVICE SUMMARY

Cleaning of hoods and ducts at various locations at Nellis AFB.

PERFORMANCE

OBJECTIVE

PWS PERFORMANCE THRESHOLD

PARAGRAPH

Removal of accumulation of grease, chemical coating, dirt, dust, grime, and similar deposits on all parts of exhaust duct systems.

1.2

No more than 1 customer complaint per month.

Declared unsafe by Base Fire Chief.

Work areas shall be cleaned after completion of each system in each building.

Cleanup shall be completed prior to end of shift.

1.3 per month.

Upon completion of all work, the Contractor shall apply a decal (stick-on label) provided at his/her expense, indicating name of the company, name and certificate number of technician performing service, date work was completed, month and year when next service will be performed, and frequency of service for the system.

1.4 per month.

Schedule work to be accomplished

1.5.2 per month.

3.0 GOVERNMENT FURNISHED PROPERTY: N/A

4.0 GENERAL INFORMATION

LOCATION OF WORK: Nellis AFB, NV is located 7 miles north of Las Vegas on Hwy 93.

4.1 WORK SCHEDULE: Contractor shall work between the hours of 7:00 AM and 11:00 PM, Monday through Friday (excluding federal holidays), unless otherwise approved by the Contracting Officer. Work shall be conducted on consecutive duty days until all work scheduled for the month is completed.

4.2 PERFORMANCE SCHEDULE: The Contractor shall provide a schedule to the Contracting Officer Representative (COR) not later than the first of the month and at least 2 weeks prior to performance of cleaning. It shall include the line number, building number, unit description, date, and time service shall start. The Contractor shall update the schedule monthly or when a change takes place, whichever occurs first. The Contractor shall also notify the Fire Prevention Office (99 CES/CEFP) Contracting Officer Representative (COR) a minimum of 24 hours prior to commencement of work.

4.2.1 Due to the working hours of the facilities where exhaust systems are located, work shall be scheduled around food preparation periods. Normally, evening hours will be most convenient to the facility occupants. All work shall be scheduled to be completed prior to 11 PM. Exceptions will be considered on a case-by-case basis. The Contractor shall coordinate with each building manager to arrange a service schedule for each facility. The schedule may be altered from time to time due to security and mission requirements. The Contractor will be given forty-eight (48) hours advance notification of any changes to the schedule whenever possible. The Contractor shall request schedule changes at least forty-eight (48) hours in advance. All tools, labor, and materials shall be at the site prior to the beginning of service to ensure a minimum loss of time.

4.3 EMERGENCY SERVICES: In the event of an activation or exercise, the Contractor may be required to provide services outside the normal duty hours described above (after 11 PM and/or on weekends), provide additional service, and provide out-of-cycle service. The Contractor's responsibilities for emergency support are described in paragraphs 1.5.1 through

1.5.2 of this PWS.

4.4 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS

4.4.1 Blower Units: Shall comprise the complete fan assembly including the housing, wheel shafts, braces, supports, pulleys, and all other apparatuses, except for motor interiors.

4.4.2 Cleaning: The complete removal of all accumulations of grease, dirt, dust, grime, and similar deposits from a surface.

4.4.3 Chemical Treatment: Reserved.

4.4.4 Exhaust Duct Systems: Shall comprise duct systems from the basins, filters up and throughout its entirety including the fan and blower housing, fan wheel and other apparatuses, except for the hoods, canopies, and motor interiors. It shall include all surfaces on which dust and grease can be deposited in normal operations.

4.4.5 Water Wash Systems: The hoods automatic self-cleaning capability comprises of a control panel and a full-length manifold that cleans the exhaust plenum with an automatic spray of hot water detergent upon fan shutdown. The programmable control panel is constructed of 18-gauge stainless steel and includes the following: adjustable flow detergent pump, a programmable wash cycle timer, and a detergent reservoir.

4.4.6 Exhaust Fans: Shall comprise the complete fan assembly including the structural frame assemblies, housing, fan blades, shafts, braces, louvers, and all other apparatuses except motor interiors.

4.4.7 Kitchen Equipment: A variety of ovens, fryers, and grills. This equipment is usually located in the kitchen under the largest hood at food service facilities.

4.4.8 Unit Defects: Defects in the units found by the Contractor that require repair (e.g., broken fan blades, nonfunctioning blowers, frayed fan belts, broken conduit, excessive grease, missing filters, inaccessible areas, etc.) and if not corrected, could impact the Contractor's ability to perform his/her service or would impair the unit's ability to function properly should be documented and reported to the Contracting Officer as soon as possible.

4.5 MISCELLANEOUS: The Contractor assumes full responsibility for all Government property damaged in whole or part from negligent acts or omissions by the Contractor, subcontractor or any employee, agent, or representative of the Contractor. The Contractor also agrees to repair or reimburse the Government for all damage of whatever kind to all Government property associated with the performance of this service. Repairs shall be to the satisfaction of the Contracting Officer.

4.5.1 The Contractor is responsible for ensuring all services are performed in accordance with this PWS and the publication listed at paragraph 4.0. In case of conflict, the more stringent requirement shall be followed.

4.5.2 Smoking is not allowed inside any facility. The using agency will designate areas in which the Contractor shall be permitted to park vehicles while performing the work specified under this contract.

4.0 GENERAL INFORMATION