ATTACHMENT 2 PWS_1240BD25Q0050_MVRD_Farrier Services.pdf

Performance Work Statement Methow Valley RD Farrier Services

General Information

1.0 General

Okanogan Wenatchee National forest(OKW) Methow Valley Ranger District, (MVRD) – Routine Farrier Services – Standard Shoeing Only The purpose of this contract is to secure routine farrier services for standard shoeing of an estimated 20 head of stock for the Okanogan-Wentachee National Forest, Methow Valley Ranger District.

2.0 Background

The Methow Valley Ranger District, Okanogan Wenatchee National Forest stock have been accustomed to being shod on a shoeing table. This will present challenges working with some animal’s feet with a change to stand to shoe.

Currently the MVRD has 20 head of stock. 14 of the 20 animals have been shod standing at some point. 6 of the 20 animals are expected to be very difficult with stand shoeing. District staff will routinely work with the animals to improve stand to shoe suitability.

Contractor Requirements

3.0 Technical Requirements / Tasks

Services to perform: Work shall include farrier services for the livestock on the Okanogan Wenatchee National Forest, Methow Valley Ranger District.

• The role of a farrier goes beyond simply shoeing horses. Farriers are responsible for ensuring the overall health and soundness of a horse’s hooves.

• The Farrier shall be skilled in assessing the hoof health, identifying any abnormalities or signs of disease, and recommending appropriate treatment. Farriers play a crucial role in preventing lameness and other hoof-related issues.

• The farrier must clean the hooves and cut the excess hoof walls, dead sole and dead frog.

• The farrier maintains the balance and alignment of the hooves, which directly impacts the horse’s gait and movement. Hoofs shall be level and trimmed to insure even weight bearing. Flares should be removed prior ro shoe application. Heels should be equal in length and height.

• The farrier assesses the horses’ hooves to determine the appropriate shoe size, shape and fit.

• The farrier should be a specialist in standard shoeing of livestock hoof care, including the trimming and balancing of horses' and mule’s hooves and the placing of shoes on their hooves.

• Shoeing of stock shall be in accordance with standard horse shoeing practices.

• The farrier ensures the shoe is securely attached and the hooves are properly balanced to promote even weight distribution and minimize’ s stress on the stock’s limbs.

• The farrier shall consider various factors, such as the horse’s workload, the terrain it will be working on and any specific requirements or conditions.

• Farrier should have the capability to service 8-10 head per day.

• Furnish All required tools and equipment necessary.

• Furnish all showing materials.

Handling of Stock:

• Farriers must be trained and capable of safe and humane handling of stock including “hard to handle” horses and mules that may have not been shod before or shod by methods different from their own (i.e.

table shoeing, standard shoeing).

• The contractor has the right/ability to restrain an animal safely if the situation dictates. The first manner of restraining that will be used is a foot rope. If the animal persists and is still difficult, scotch hobbles can be a second option. If the animal continues to challenge and after above methods are dutifully attempted the last option would then be administering a sedative (Dormosedan) to the animal. Given only under the close supervision of the Government Technical Monitor. All sedatives would be provided by the Contractor.

• The Forest Service Government Technical Monitor (GTM) reserves the right to remove an animal at any time if services or conditions are deemed unsafe.

• Prohibited Practices: There will be no lip chains or twitches used unless absolutely necessary and under close supervision of the Government Technical Monitor.

Request for Services:

The Contractor will be given a minimum of 7 business days’ notice when farrier services are required.

Scheduling Services:

When a service date and time is requested, the contractor shall accommodate a scheduled appointment within a two-week window of the service request date.

The contractor shall be notified the number of stock and locations of stock at that time.

Time to complete Services:

Contractor will have 2-4 consecutive working days to complete the trimming and/or shoeing.

Emergency Services:

If emergency circumstances cause the need for farrier services, for example a thrown shoe or improperly fit shoe, the contractor will make efforts to schedule an appointment in a timely fashion, within 7 working days of request.

Rescheduling:

If an appointment must be rescheduled, a minimum of 24 hours’ notice is required. The contractor will then have 7 business days to make up the missed appointment.

Timeliness:

The contractor shall arrive promptly at the scheduled appointment time. A minimum of an hour notice is required for lateness.

Missed Appointments

A maximum of one missed appointment per contract year will be allowed, given the contractor gave the required 24 hours’ notice of the need to reschedule. Rescheduling more than one appointment per contract year could result in a termination for default.

Government Provided Assistance:

Forest Service staff MAY be present to assist in handling the stock. Assistance is limited to animal care, grooming, catching, and holding animals. Forest Service staff may also be present to perform other non-shoeing tasks.

Protection of Government Property:

• The Contractor shall use reasonable care to avoid any harm or damage to Government livestock. If the Contractor’s failure to use reasonable care causes harm or damage to any livestock, the Contractor shall be liable for the cost, which may be deducted from the contract price. If injury occurs at contractor negligence, the contractor will be responsible for any bill resulting for the livestock care. Negligence could result in contract cancellation at the discretion of the Government.

4.0 Place of Performance

• Locations:

Most common locations for stock herd: 8 mile ranch (Winthrop, WA)

Winter Pasture Location: (currently Carlton, WA), or Alder Creek pasture (Twisp, WA). This contract will be renewed for winter of 2025/2026. Location TBD.

5.0 Period of Performance

The period of performance shall be from Date of Award – FEB 2026 for the base year. If awarded, option year period of performance will be from MARCH – FEBRUARY.

6.0 Contract Type

The Government will award a Firm-Fixed Price (FFP) Service Contract.

7.0 Government Hours

The Governments regular working hours are Monday – Friday 0700-1700, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings or similar government directed closings.

For this requirement, services can be performed Monday through Sunday from 0700 to 1730. (Excluding Federal Holidays)

*Forest Service non availability: Due to Forest Service packing commitments, some business days may not be available as packing commitments cannot be rescheduled.

8.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is a list of the recognized holidays:

Federal Holidays New years Dy (January) Juneteenth Day (June) Veterans Day (November) Martin Luther King Jr’s Birthday (January) Independence Day (July) Thanksgiving Day (November) Presidents Day (February) Labor Day (September) Christmas Day (December) Memorial Day (May) Columbus Day (October)

9.0 Contractor’s Key Personnel

Provide a list of all contractor personnel assigned to this contract and their contact information.

10.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the Government; and legally bind the Government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including government drawings designs, and specifications; monitor contractor's performance and notify both the CO and contractor of deficiencies; and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

11.0 Changes

The quantities are specified in the Schedule of Items. The Government reserves the right to remove or change the quantities to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar items. Changes will only be authorized by a warranted CO.

12.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

13.0 Invoicing and Payment

All contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

Note: The contractor shall only invoice for work performed and as authorized by the contract. Payment will be made only for those items listed on the Schedule of Items. All other work is incidental to those pay items.

Security and Safety Requirements

14.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Such removal from the work site shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

15.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on government operations and members of the public. The contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

16.0 Key Deliverables

The contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Key Deliverables Item No.

Deliverable / Item Title Objective Due By

1 Farrier Certification Ref Task 3.0, Specialized Experience At time of Quote Submission

2 List of Contractor Personnel Provide a list of all contractor personnel assigned to this contract and their contact information.

NLT 10 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

3 Invoices Invoices shall be submitted via www.ipp.gov. Invoices must include date and time of services and number of stock servicd.

NLT 10 business days after work performance

Performance Requirements Measures

17.0 Contractor’s Performance

The Government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

18.0 Acceptable Performance

Acceptable performance is achieved if 95% of the requirement is successfully satisfied. The contractor’s acceptable performance will be rated in COR reports and may be rated in the contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

19.0 Unacceptable Performance

Unacceptable performance is achieved if less than 95% of the requirement is satisfied (e.g., work specified by contract is incomplete, or work is not IAW the PWS and/or the contract). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the contractor shall be reported to the contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the contractor. If the contractor disputes the results of surveillance, the COR must refer the contractor to the CO for resolution. The contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

http://www.ipp.gov/

20.0 Performance Requirements Summary

Item # Performance Objective

Performance Standard

Performance Threshold Surveillance Method

Outcome

1 Missed Appointments

Arrives to scheduled appointments on the date agreed to by the COR and Contractor.

A maximum of one missed appointment per contract year will be allowed, given the contractor gave the required 24 hours’ notice of the need to reschedule.

COR or GTM to keep track of missed appointments.

Rescheduling more than one appointment per contract year could result in a termination for default.

2 Timeliness Arrives to scheduled appointments at the time agreed to by the COR and Contractor.

The contractor shall arrive promptly at the scheduled appointment time.

COR or GTM to keep track of late appointments.

A minimum of 1 hour notice is required for lateness. Repeated tardiness could result in termination for default.

3 Scheduling Services

Able to accommodate window of time to schedule services

When a service date and time is requested, the contractor shall accommodate a scheduled appointment within a two-week window of the service request

COR or GTM to keep track of Scheduling

Failure to meet requirements more than once in a contract year could result in termination for default.

4 Time to Complete Services

Ability to complete services on all stock scheduled for services in under 4 days

Contractor will have 2-4 consecutive working days to complete the trimming and/or shoeing

COR or GTM to keep track of stock serviced.

Failure to meet requirements more than once in a contract year could result in termination for default.

5 Emergency Services ability to accommodate short notice appointments for emergencies

If emergency circumstances cause the need for farrier services, the contractor will make efforts to schedule an appointment in a timely fashion, within 7 working days of request.

COR or GTM to keep track of emergency appointments, Failure to meet requirements more than once in a contract year could result in termination for default.

6 Rescheduling Able to accommodate window of time to reschedule services

If an appointment must be rescheduled, a minimum of 24 hours’ notice is required. The contractor will then have 7 business days to make up the missed appointment.

COR or GTM to keep track of Scheduling

Failure to meet requirements more than once in a contract year could result in termination for default.

Government-Furnished Property and Utilities

21.0 Government-Furnished Property

The Government will not provide Government-Furnished Property for the performance of this contract.

22.0 Government-Furnished Utilities

The Government will not provide Government-Furnished Utilities for the performance of this contract.

Definitions, Acronyms, and Applicable Laws, Regulations and Guidance

23.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which Government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number (LIN): Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the Government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime contractor. The Government does not have privy of contract with the sub-contractor.

24.0 Acronyms

Acronym ACOR Alternate Contracting Officer Representative ADA Americans with Disabilities Act

ADEC Alaska Department of Environmental Conservation AGAR Agriculture Acquisition Regulation BMP Best Management Practices CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer

COR Contracting Officer Representative CPARS Contractor Performance Assessment Reporting System

EPA Environmental Protection Agency FAPIIS Federal Awardee Performance and Integrity Information System

FAR Federal Acquisition Regulation FPDS Federal Procurement Data System

FS Forest Service FSH Forest Service Handbook FSM Forest Service Manual GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GTM Government Technical Representative

HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IAS Integrated Acquisition system IPP Invoice Processing Platform N/A Not Applicable

NEPA National Environmental Policy Act NLT No Later Than NTE Not to Exceed OCI Organizational Conflict of Interest

OMB Office of Management and Budget OSHA Occupational Safety and Health Administration

PA Property Administrator POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Plan SAM System for Award Management

SF Standard Form TBN To Be Negotiated USC United States Code

USDA United States Department of Agriculture WD Wage Determination