Attachment_2-_Project_Information_and_Scope_of_Work_.docx

Attachment 2- Project Information and Scope of Work

INTRODUCTION

The County of Sacramento, Department of Waste Management and Recycling (DWMR) is soliciting bid responses for collection and recycling of unprocessed mixed metals and waste appliances from the County’s Kiefer Landfill (Kiefer) and the North Area Recovery Station (NARS).

Kiefer is located at 12701 Kiefer Boulevard in Sloughhouse, CA NARS is located at 4450 Roseville Road in North Highlands, CA

DWMR intends to execute one contract with a CONTRACTOR for a one (1) year initial term with up to four (4) one-year optional renewals, upon mutual agreement.

SCOPE OF WORK

DWMR seeks a qualified metals recycling CONTRACTOR capable of delivering services within the below scope of work. The table below reflects the outbound tonnages of unprocessed mixed metals and waste appliances for each facility for Calendar Years 2024 and 2025.

Calendar Year

Tonnage

All materials can be hauled off site by either CONTRACTOR supplied trailers or roll-off boxes (with a minimum of 40 cubic yards of capacity).

CONTRACTOR shall pick up Mixed Metals and Unprocessed Appliances, which items are dropped off at NARS and KLF by the general public and COUNTY collections, from NARS and KLF for further processing and disposal by CONTRACTOR. Under no circumstances shall COUNTY be required to inspect and remove from Unprocessed Appliances any refrigerants, PCB-containing small capacitors, mercury switches, ballasts, and/or transformers prior to pick up by CONTRACTOR. All material must be hauled off-site as unprocessed. Processing of mixed metals and/or appliances at Kiefer and/or NARS is not allowed. All third party hauling activity will be subject to the terms and conditions set forth in the contract awarded to CONTRACTOR.

Mixed Metals consist of ferrous and non-ferrous metals.

Appliances consist of stoves, refrigerators, water heaters, washers, dryers, air conditioners, microwave ovens, and other household appliances in which refrigerants, liquids, PCB-containing small capacitors, mercury switches, ballasts and/or transformers may or may not have been removed. COUNTY shall not inspect appliances for the presence of these materials.

COUNTY shall maintain load-checking programs designed to reasonably find and prevent inclusion of any prohibited materials in loads to be collected by CONTRACTOR.

ONGOING SCHEDULE

COUNTY and CONTRACTOR shall mutually determine an ongoing schedule within the parameters of the hours of operation of NARS and KLF. COUNTY shall either periodically notify CONTRACTOR or establish a regular schedule to be followed by CONTRACTOR for collection, hauling, and deliveries as hereinafter provided.

NARS AND KLF HOURS OF OPERATION AND ACCESS

Hours of Operation for NARS and KLF are established by COUNTY'S Board of Supervisors and are currently as follows:

(a) NARS Open 7 days per week, 6:30 a.m. to 6:00 p.m.

Closed Thanksgiving, December 25 and January 1.

(b) KLF Open 7 days per week, Monday - Friday 6:30 a.m. to 4:30 p.m.

Sat and Sun 8:30 a.m. to 4:30 p.m.

SCALE CERTIFICATION

CONTRACTOR shall maintain a certified truck scale on site at CONTRACTOR’S facilities, and CONTRACTOR shall provide documentation of scale certification upon request by COUNTY.

COUNTY shall maintain certified truck scales at NARS and KLF to weigh all outgoing loads collected by CONTRACTOR from these facilities.

COLLECTION AND HAULING OF MATERIALS

When requested and within the schedule mutually established, CONTRACTOR shall deliver up to five (5) empty roll-off boxes with a minimum of 40-cubic-yards of capacity or provide end-dumps to each of NARS and KLF for COUNTY to fill with Mixed Metals and/or Unprocessed Appliances.

CONTRACTOR and COUNTY shall agree on an ongoing number of roll-off boxes or end-dumps needed for each site.

CONTRACTOR shall deliver an empty roll-off box for every filled roll-off box collected by CONTRACTOR. CONTRACTOR removal of any of its roll-off boxes without replacement with an empty roll-off box will not be permitted. COUNTY may opt at any time to request additional roll-off boxes at NARS and/or KLF. Within 24 hours of notification by COUNTY, CONTRACTOR shall provide the additionally requested roll-off boxes.

COUNTY shall notify CONTRACTOR when the roll-off boxes supplied by CONTRACTOR have been filled and allow CONTRACTOR 24 hours to collect box(s).

Within 24 hours of notification by COUNTY (or upon regular schedule mutually established with COUNTY), CONTRACTOR shall collect filled roll-off boxes and haul to CONTRACTOR'S facilities.

NO MINIMUM TONNAGE GUARANTEE

COUNTY does not guarantee a minimum tonnage for collection by or delivery to CONTRACTOR.

RECEIPTS

COUNTY shall provide a receipt to CONTRACTOR'S drivers for each load collected by CONTRACTOR from NARS and KLF. Such receipts shall include:

· Date, time and location of load collected

· CONTRACTOR'S account number

· CONTRACTOR'S truck identification number

· CONTRACTOR'S trailer identification number

· Gross vehicle weight

· Tare weight

· Net weight

· Net tonnage

REPORTS, RECORDKEEPING, AND INVOICING

No later than the fifth day of each month, CONTRACTOR shall provide COUNTY with a detailed report for the preceding month showing information relating to each load of materials collected by CONTRACTOR from COUNTY. Reports shall be submitted in a format approved by COUNTY and shall include all of the following information:

· Date, time and location of load collected or delivered

· CONTRACTOR'S account number

· CONTRACTOR'S truck identification number

· CONTRACTOR'S trailer identification number

· Gross vehicle weight

· Tare weight

· Net weight

· Net tonnage

· Material type

· Applicable rates (as provided under Pricing below) with a copy of the applicable portion of American Metal Market for the price adjustment date with the date legible on the copy.

Record-keeping Requirements – CONTRACTOR shall document based upon each delivery to their facility, including, but not limited to:

· Date the materials were brought to CONTRACTOR’s facility

· Type of material delivered (Mixed Metals or Unprocessed Appliances)

· Net weight of materials per delivery

County shall invoice CONTRACTOR monthly based upon receipts received from deliveries to CONTRACTOR, if CONTRACTOR’s pricing results in a net payment to County. CONTRACTOR shall invoice County monthly, if CONTRACTOR’s pricing results in a net cost to County.

PRICING

1. All pricing for “Mixed Metals” shall be based on a percentage multiplier of the American Metal Market, Monthly Averages, Scrap Iron & Steel Prices, Export Yard Buying Prices, No. 2 Bundles for Los Angeles using the published value for the prior month.

2. CONTRACTOR is required to insert the cost per ton for processing of Unprocessed Appliances. This cost per ton will be deducted from the Mixed Metal pricing.

3. All pricing shall be submitted on Attachment 3 of this RFB.

An example calculation of the monthly billing template is below and assumes the following:

1. “Percentage Share” = 95%

2. Cost/Ton for Processing Unprocessed Appliances = ($50.00)/Gross Ton

3. The LA AMM monthly average value for March 2026 = $85.00/Gross Ton

4. Billing Month = April 2026

$0.0360