Attachment 2 - Performance Work Statement - Water Leak Survey (13 Aug 21).pdf

FA487721Q0030

Current As Of: 13 August 2021 Page | 1

Performance Work Statement (PWS) For

Water Distribution and Water Leak Survey

Objective. The purpose of the Performance Work Statement (PWS) is to provide leak detection survey of pipes base-wide and identify and prioritize water leaks at Davis-Monthan Air Force Base (DMAFB).

1.0. Description of Services. The contractor shall provide all personnel, labor, equipment, transportation, tools, materials, engineering, supervision, management and other items and services necessary to conduct water leak detection as described in this Performance Work Statement (PWS). Additionally, the contractor shall provide the necessary information to provide a basis for comprehensive leak repair project(s) on DMAFB.

1.1. Surveys. The contractor shall conduct surveys in accordance with the “Manual of Water Supply Practices, Water Audits and Loss Control Programs” document, AWWA M36, American Water Works Association, 2016 or latest version. Surveys will utilize specialized equipment to “listen” for sounds on direct contact points including, but not limited to, main line gate valves, fire hydrants, meter/curb valves, and blow-off valves. The surveys will be performed on all hydrants, gate valves, and blow off valves within the system, provided that leak sounds travel the entire distance between contact points. If leak sounds are undetectable between points as a result of pipe material, pipe diameter, contact point spacing, system pressure, soil type, equipment sensitivity, or any other factor(s), a ground microphone will be used to listen directly over the pipe at six-to-ten-foot intervals.

1.1.1. Contractor shall perform field reconnaissance, surveys, site investigations, and work required to obtain engineering information, existing utilities and easements, and design data for the accomplishment of the contract documents of the project in accordance with requirements of this PWS. The contactor must use Form 10 to identify newly identified appurtenances and appurtenances that could not be located. Appurtenances are defined as piping, valves, connections, hydrants, etc. Pipe materials and lengths are stated in the tables below.

Pipe Material Length (feet) Percent of Total Concrete 67,905 12.86% Metal/Steel/Cast Iron 395,655 74.95%

PVC 58,220 11.03%

Unknown 6,143 1.16% Total (feet) 527,923

Non-Plastic Pipe (miles) Plastic Pipe (Miles) Unknown Total Pipe (Miles)

87.8 11.0 1.2 100.0

1.1.2 Acoustic Distances. Listening distances shall not exceed 500 feet between points on metallic pipe. Listening distances of no more than 100 feet will be standard for all plastic pipe

1.2. Plan of Execution. The contractor shall submit a plan for leak detection survey to the Contracting Officer’s Representative (COR) for approval prior to the start of work. This plan must describe methods used to identify location of leaks and severity of leaks in accordance with the Table at paragraph 1.4. If a significant leak is discovered during the survey that is categorized as Class 2 (see Table at para 1.4.) or greater, the contactor shall contact the BCE customer service desk and report the urgent conditions during duty hours and if discovered during off-duty hours contact the 24-hour CE work-desk at 520-228-3171.

1.2.1. Due to the sensitivity of the acoustic equipment, it is necessary to limit the level of background noise (e.g., aircraft and vehicular traffic, HVAC equipment) that can mask the sound of a leak or cause a false positive result.

It may be necessary to conduct sounding survey activities in the evening in high noise areas such as the flight line and heavily trafficked areas.

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1.3. Equipment. The contractor shall provide all water leak detection equipment required to complete the survey.

The contractor shall provide a list of all equipment and corresponding dates of calibration prior to the start of work. The contactor should have, at a minimum, a listening device, listening stick, correlator and an acoustic noise logger. The contractor should utilize a test rod and/or resonance plate in conjunction with a ground microphone when the main pipe is located greater than three feet off of a hard surface. Equivalent equipment and methods are permitted, however, a list of any and all equipment intended for use must be approved prior to the start of the survey.

1.4. Water Leak Classes.

Class Gallons

Class 1 (Major) greater than 10,000 gallons per day (gpd)

Class 2 (Intermediate) between 5,000 gpd and 10,000 gpd

Class 3 (Minor) less than 5,000 gpd

1.5. Deliverables. All reports shall be complete, clear and concise.

Form Due Date

1 Leak Survey Report - Field Weekly

2 Map of Progression Weekly 3 Leak Detection Inspection Form Weekly

4 Map Inventory List Weekly

5 Leakage Control Report for a Leak Weekly

6 Leak Detection Survey Report Weekly

7 Appurtenances Upon Completion of the Survey

8 Needs Immediate Attention As Needed 9 Technical Summary for Leaks Monthly

10 Leak Detection Survey Results and Recommendations Upon Completion of the Survey

1.5.1. Leaks discovered must be documented utilizing leak detection inspection forms and submitted to the COR in accordance with the table above. The contractor may propose use of their own forms, however, forms proposed by the contractor must be approved by the COR prior to use.

At a minimum, weekly reports must contain:

a. Date of leak detection

b. Location of leaks discovered

c. Diagram of leak location with reference to Map of Progression.

d. Leak severity classification

e. Estimated water loss for each leak in gallons per minute (gpm)

f. Type of monitored appurtenances

g. Additional comments on leaks discovered

1.5.2. A Progression Map (Form 2) will be maintained and will be marked to indicate leak locations as well as the progress of the leak detection survey. This map will be used to quickly identify leak locations that correspond to the leak survey reports. The maps will also be marked to indicate mechanical deficiencies and mapping errors when discovered.

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2.0. Special Requirements.

2.1. Contractor Personnel. Contractor personnel shall be fully trained, experienced, and qualified to work in the water leak survey field.

2.1.2. Technicians. The contractor shall only utilize technicians preapproved by the COR. The technician(s) proposed by the Contractor and accepted by the government shall perform the entire leak detection survey. Technicians must review the water system maps for Davis-Monthan and become familiar with the site and conditions. The water maps of the installation are available upon request.

2.1.2.1 Experience. The contractor must have a minimum of three (3) years of experience in leak surveillance on different types of pipe. The contractor should have experience with a minimum of 50 miles of various types of pipe as stated on Form 2 Contractor Minimum Experience. Each technician must possess a minimum of 400 hours of experience in leak detection. The contractor shall provide technician experience on Form 1 Detection Technician, to confirm technicians have the minimum experience required.

3.0. Applicable Standards

1.2.1 American Water Works Association (AWWA) Standards

1.2.2 Manual of Water Supply Practices, Water Audits and Loss Control Programs” document, AWWA M36, American Water Works Association, 2016 or latest version

1.2.3 Mechanical systems – ASHRAE and SMACNA Standards.

1.2.4 National Electric Code, NFPA No.70

1.2.5 National Electric Safety Code (ANSI C2).

1.2.6 National Fire Protection Association (NFPA 101) Life Safety Code.

1.2.7 Uniform Building Code (UBC).

1.2.8 Uniform Federal Accessibility Standard (UFAS).

1.2.9 Uniform Mechanical Code (UMC)

1.2.10 Uniform Plumbing Code (UPC)

1.2.11 Applicable State, City and County codes and regulations.

1.2.12 Applicable Air Force Engineering Technical Letters

3.1 Permits/Notifications. It is not anticipated that a special permit will be necessary. However, the following is a list of special permit requirements that are unique to work performed on the base. Utility outage, (water, steam, electrical, telephone, fire alarms, ventilation system, etc.), digging permit, and burn permit (prior to all hot work such as welding, torch cutting, soldering, or grinding). The contractor shall schedule any building water, HVAC or equipment outage with the base operations and facility managers 72 hours before the outage.

2.3. Personnel Clearances. The contractor is required to provide all employees with base assess cards and must provide the background information to comply obtain these cards.

2.3.1. Clearance Revocation/Suspension. If the contractor is notified by any Government official having security cognizance over the contract that an employee’s Security Clearance has been revoked or suspended, the contractor must notify the Contracting Officer the same day the contractor receives the notice.

4.0. General Information.

4.1. Data. The Government has unlimited rights to all deliverables of this contract to include intellectual property rights.

4.2. Government Training. The contractor shall provide fully qualified site personnel. Government training will be provided to the contractor when the training is unique and available only to Government personnel. The Government will provide workplace orientation, mission/system familiarization, and standard operational

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4.3. Listing of Employees. The contractor shall maintain a current listing of employees performing services on DMAFB. The list shall include employee's name (as shown on Driver’s License), social security number, driver’s license number, state of issue, date of birth, and country of citizenship. Managers, supervisors, and/or superintendents must be identified on the list of employees. The contractor shall submit the list to the CO and the COR, prior to the contract start date, and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

4.4 Security Training. All contractor employees shall receive initial and recurring security education training from the Government sponsoring agency’s security manager. Training must be conducted in accordance with DoD

5200.01 V1-V4, Information Security Program, and AFI 31-1404, Air Force Information Security Program.

Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.5. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

4.6. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520- 228-3200.

4.7. Incident Notification. Contractor personnel with access to a government computer shall update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice).

Additional notifications can be received via the Davis Monthan AFB Facebook Page. In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

4.8. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

4.9. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor office shall notify the issuing office of the termination immediately.

4.10. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

4.11. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

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4.12. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

4.13. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.14. Physical Security. Contractor employees shall safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor shall secure all Government facilities, equipment, and materials. The contractor shall establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons. The contractor shall prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor shall also prohibit and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.15. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

4.16. Controlled/Restricted Areas. The contractor shall adhere to/implement local base procedures for entry to AF controlled/restricted areas where contractor personnel work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check plus written Inquires (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

4.17. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the COR or Contracting Officer any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re- key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.17.1. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by DMAFB, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.17.2. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

4.18. Privacy Act. The Contractor shall ensure that its employees fully understand and comply with Title 5 of US Code, Section 552.a and DoD 5400.7-R, DoD Freedom of Information Act Program. These procedures must be followed to identify and safeguard reports and data accordingly. The contractor will ensure that Contractor employees are briefed annually on properly identifying and handling Privacy Act data/information.

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4.18.1. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

4.19. Place of Performance. The contractor shall primarily perform services in facilities, on DMAFB.

4.20. Duty Hours. 355 CES normal duty hours of operation are 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding holidays. Contractor employees shall perform routine maintenance service during normal duty hours of 7:00 a.m. – 3:30 p.m., Monday through Friday, unless otherwise specified, due to mission requirements.

4.21. Medical and Emergency Absences. In the event a contractor employee cannot perform services due to medical reasons or an emergency, the contractor’s Contract Manager shall notify the COR, within three hours of contractor employee start time. Contractor employee absences do not relieve the contractor’s responsibility for providing all contract services.

4.22. Federal Holidays. The Federal Government observes the following holidays. (Note: If the holiday falls on a Saturday then the holiday will be observed as recognized by the Federal Government). The contractor shall not normally be required to provide routine services on holidays, or the actual day set aside for observation.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

4.23. Contractor Employee Appearance. Contractor employees shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire befitting the work environment, and have complied with socially acceptable standards of personal hygiene. While performing services, contractor employees shall be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed. The contractor employee's clothing shall fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed.

4.24. Communication. Contractor employees shall maintain open, professional, and respectful communication with Government personnel (military and civilian) and other contractor employees. The COR will report valid complaints in writing to the CO for action. Valid complaints will be considered a performance failure. The contractor shall resolve all substantiated complaints immediately upon notification of the complaint. Contractor employees are required to identify themselves as a contractor at all times while on the job, (e.g. in the workplace, when attending meetings, when answering Government telephones, in e-mails, or when making phone calls on behalf of the Government).

4.25. Coordination with Other Contractors. The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule work under this contract to such additional work as may be directed by the CO. The Contractor shall not commit or permit any act, which will interfere with the performance of work by any other contractor or by any Government employee. The CO shall resolve all work schedule conflicts between this contract and the additional work contract(s) awarded to other contractor (s). The CO shall provide written direction

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4.26. Fire Prevention and Safety. Contractor employees shall comply with OSHA, Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

4.27. Work Areas. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site. Any hazardous waste will be disposed of in accordance with regulatory requirements. The areas around all equipment shall be kept clean at all times.

4.28. Environmental Protection Compliance

4.28.1. Adherence to the DMAFB Contractor Environmental Guide (CEG). Adherence to CEG is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and submit it to the Contracting Officer.

The CEG is available in the attachments of the solicitation.

4.28.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB CEG in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers, supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the CEG. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training.

4.28.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations.

The contractor shall immediately notify the COR when violations occur, and cooperate fully with fire department personnel and Government investigators.

4.28.4. Environmental Permits. Contractors shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

4.28.5. Hazardous Materials/Waste. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the CEG. The contractor shall coordinate all hazardous shipments with the 355 Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

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4.28.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the CEG, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the CEG for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

4.28.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base. Contact the DMAFB Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

4.28.8. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the CEG. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

4.28.9. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

5.0. Government Items and Services.

5.1. Utilities. Reasonable amounts of electricity, sewage, and water as required for the performance of this contract will be provided by the Government. Information concerning the location of existing supply points to contractor facilities may be obtained through the COR. The contractor shall provide and maintain, at his/her expense, the necessary service lines from the existing Government supply points to the contractor facilities. The contractor shall ensure employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities to include lighting, heating, ventilation, and air conditioning systems, electricity, and water.

5.2 Telephone. The contractor is responsible for obtaining commercial telephone service if needed, for making and receiving personal calls and/or business related calls. There is currently no phone service available at identified facilities.

5.3. Two-way Radios. The 355th Communications Squadron must approve the use of two-way radios for communication between personnel. Request for use detailing proposed equipment, operating frequencies, and other particulars shall be submitted in writing to the COR.

5.4. Emergency Services. The Government will provide security forces services (call (520) 228-4444 for emergencies only), and fire protection services (call (520) 228-3333). There are no emergency medical services available on DMAFB; therefore the contractor must dial (520) 228-3333 for emergency medical services. If the contractor calls 911 from a base phone, the contractor must tell the 911 operator that they are calling from DMAFB.

5.5. Refuse Collection. The Government will provide refuse and recycling services with the contractor participating in the base-recycling program, and proper waste disposal practices.