Attachment 2 - Performance Work Statement W911N224Q0048.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

TESTING OF LIGHTNING PROTECTION SYSTEM (LPS)

1. General:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform lightning protection system testing as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract and according to the most current version of DA PAM 385-64 and all applicable publications. The tasks and actions described in this PWS will be performed on site at Letterkenny Army Depot (LEAD) in an organization that has greater than normal hazardous conditions within the working environment.

1.2. Background: Lightning protection systems (LPS) are used to reduce the risk, damage, and destruction of a lightning strike to different buildings and specific sites. The lightning protection systems of the designated area consist of integral systems (lightning rods), mast systems and catenary systems (overhead wire). The integral system consists of air terminals mounted directly to the facility or structure to be protected, down conductors and grounding system. The mast system consists of an air terminal (lightning rod) on a mast, down conductors and an earth electrode subsystem. The catenary system (overhead wires), consist of one or more overhead wires strung between masts and connected to a grounding system. The area uses a variety of all the mentioned systems in the buildings.

The requirement is that all of the active LPS in this designated area are tested at least biannually. This entire PWS will be monitored by the LEAD COR.

1.3. Period of Performance (PoP): The Period of Performance shall be 30 calendar days from award.

1.4. General Information:

1.4.1. Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days.

1.4.1.1. New Year’s Day: January 1st

1.4.1.2. Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3. President’s Day: Third Monday in February

1.4.1.4. Memorial Day: Last Monday in May

1.4.1.5. Juneteenth: June 19th

1.4.1.6. Independence Day: July 4th

1.4.1.7. Labor Day: First Monday in September

1.4.1.8. Columbus Day: Second Monday in October

1.4.1.9. Veteran’s Day: November 11th

1.4.1.10. Thanksgiving Day: Fourth Thursday in November

1.4.1.11. Christmas Day: December 25th

1.4.2. Place and Performance of Services: The contractor shall provide services between the hours of 0700 and 1530, Monday thru Thursday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at a specific designated area. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3. Security Requirements: The contractor must identify all employees in advance to the government COR, so all security measures may be completed in advance of access to the installation. The contractor shall provide all information required for background checks as listed on AMLD Form 1137. If foreign nationals are to be employed, the contractor shall provide copies of work visa, social security card, permanent resident card, passport, birth certificates or other documents. If the Contractor and/or employee of the contractor does not possess a United States

Citizenship and cannot get a favorable or acceptable response from the investigation conducted via the LEAD Information Form, then they shall not be authorized access to the organization. The contractor must have all employees complete the necessary background checks in order to gain access to the LEAD facility.

1.4.3.1. Personnel that have been charged and/or convicted of murder, terrorism, human trafficking, domestic violence with a weapon, drug trafficking, and/or related offense shall not be granted access to the installation.

1.4.3.2. Contractor vehicles shall have their company logo affixed to both sides of their vehicle if that vehicle needs to enter the designated area. Vehicle and equipment shall have a fully charged 10BC rated fire extinguisher affixed inside of the vehicle, and/or to any piece of motorized equipment that is being introduced into the designated area.

1.4.3.3. Contract personnel working in the designated area shall abide by the thunderstorm stand down procedures and evacuation plans provided the LEAD COR.

1.4.4. Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.1. Radio and wireless transmissions/cellular telephone calls/broadcast devices are prohibited in the designated area due to sensitivity to Radio Frequency (RF) exposure. Cellular telephones, portable two-way radios, computers with wireless links, wearable technology devices with wireless links, and hand-held communication devices (Blackberries, Smart Phones, wireless devices, computer tablets, Fitbit activity trackers, etc.) will not be permitted in the designated area.

1.4.4.2. AT Level I Training: This standard language is for contractor employees with an area of performance within as Army controlled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.4.3. iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.4.4. OPSEC training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.6. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR), as well as to the Chief, Environmental Management Division (EMD).

http://www.letterkenny.army.mil/ctrresources/ http://www.letterkenny.army.mil/ctrresources/ http://www.letterkenny.army.mil/ctrresources/

1.4.7. Special Qualifications: The contractor must have technicians trained according to listed government standards to test, disassemble, renovate, or conduct other modifications or repair the LPS according to government regulations and/or Standard Operating Procedures (SOP). This would include a skill set trained to conduct testing of the LPS with the appropriate electronic testing equipment and then be able to report and read the test equipment to make the pass/fail decision for the test. The test shall fail if the reading on the equipment is above or outside the parameters of DA PAM 385-64 (table 17-1) requirements.

1.4.7.1. AMMO-28-DL: Army Electrical Explosive Safety – this training is a one time requirement by each individual contractor, no re-certification is necessary. The contractor shall complete this training within 15 calendar days of contract award or being hired, and any certificates or other documentation shall be sent to the COR within 7 calendar days of completion. The contractor shall coordinate with the COR to complete this training.

1.4.8. Safety: The contractor will meet or exceed all of the following standards: LEAD safety and Occupational Health Program LEAD-R 385-1, LEAD Safety Bulletins, Army Safety Program and Occupational Health Program AR-385-10, Ammunition and Explosives Safety Standard DA PAM 385-64, Standard for the Installation of Lighting Protection Systems NFPA 780, UFC Code, and MIL-HDBK-419A Volume II of 2 Volumes-Applications and other consensus standards for the industry covered by the subject contract. In the case of a conflict among these laws, regulations, and standards contact the COR for clarification.

1.4.8.1. The Contractor shall develop, document, and implement an effective safety and health plan for this contract. The contractor safety and health plan shall be submitted to the KO/COR and Safety Office for approval within thirty (30 days) after contract award.

1.4.8.2. A list of hazardous materials will be maintained at all times on LEAD worksites. All chemicals used on worksites must be vetted and approved by the LEAD Hazardous Material Approval Group (HMAG) prior to use.

The AMLD Form 4783 Contractor Chemical Checklist shall be submitted along with the appropriate safety data sheets (SDS) for approval prior to any chemical use on LEAD worksites. All LEAD approved SDS’s must be present on file at all worksites The LEAD Safety Office, may at any time inspect all worksites, including storage areas, to audit chemical inventories and there corresponding SDS’s for compliance LEAD-R 385-1.

1.4.8.3. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving. Certifications and licenses shall be provided upon request to the COR after award.

1.4.8.4. All contractor personnel shall wear the appropriate PPE and Fall Protection as required.

1.4.8.5. The contractor shall comply with reporting requirements of 29 CFR Part 1904 and AR 385-40 and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

1.4.9. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO and COR. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.11. Identification of Contractor Employees: All contact personnel working on LEAD facilities are required to identify themselves, by wearing a government visitor badge or a government issued identification badge, as such to avoid creating an impression in the minds of members to the public that they are government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed and reported to the government designated COR.

1.4.12. Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. Definitions, Acronyms and Symbols:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

2.2.1. AE Ammunition and Explosives

2.2.2. AFARS Army Federal Acquisition Regulation Supplement

2.2.3. AR Army Regulation

2.2.4. CFR Code of Federal Regulations

2.2.5. CLIN Contract Line Item Number

2.2.6. CONUS Continental United States (excludes Alaska and Hawaii)

2.2.7. COR Contracting Officer Representative

2.2.8. COTS Commercial-Off-the-Shelf

2.2.9. CSA Canadian Standards Association

2.2.10. DA Department of the Army

2.2.11. DA PAM Department of the Army Pamphlet

2.2.12. DD250 Department of Defense Form 250 (Receiving Report)

2.2.13. DD254 Department of Defense Contract Security Requirement List

2.2.14. DFARS Defense Federal Acquisition Regulation Supplement

2.2.15. DOD Department of Defense

2.2.16. FAR Federal Acquisition Regulation

2.2.17. IAW In Accordance With

2.2.18. KO Contracting Officer

2.2.19. LEAD Letterkenny Army Depot

2.2.20. LPS Lightning Protection System

2.2.21. NFPA National Fire Protection Association

2.2.22. OCI Organizational Conflict of Interest

2.2.23. ODC Other Direct Costs

2.2.24. PIPO Phase In/Phase Out

2.2.25. POC Point of Contact

2.2.26. PPE Personal Protective Equipment

2.2.27. PRS Performance Requirements Summary

2.2.28. PWS Performance Work Statement

2.2.29. QA Quality Assurance

2.2.30. QAP Quality Assurance Program

2.2.31. QASP Quality Assurance Surveillance Plan

2.2.32. QC Quality Control

2.2.33. QCP Quality Control Program

2.2.34. QSA Quality Surveillance Assistant

2.2.35. TE Technical Exhibit

2.2.36. TPOC Technical Point of Contact

2.2.37. UL Underwriters Laboratory

2.3. SYMBOLS:

2.3.1. Ω OHMs

2.3.2. ± Plus-minus

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include parking space for the mobile equipment and LEAD COR guidance for schedules, quality control and physical directions to the individual sites. This does not include any administrative space for training or other administrative functions.

4. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Equipment: The contractor shall provide all equipment necessary in order to reach points that are in the air. The height range is 0 feet to 80 feet. This shall also include ladders, man lifts, climbing spikes (for the catenary systems), etc. the testing equipment shall be able to conduct electrical tests consisting of measuring the bonding resistance of the LPS Components. The test equipment shall be calibrated according to industry standards to test lightning protection systems. Commercially available test equipment can be purchased which can provide a measurement accuracy of 10% minimum. However, the assumptions used in the various test methods will often result in much greater inaccuracies or variations in the repeatability of the test results. Only instruments specifically designed for earth ground system testing shall be used to measure the earth system resistance. These instruments are generally designed to reject ground current. Instruments used to measure the earth resistance shall be able to multiple ranges with ± 10% accuracy. Instruments used to measure the electrical resistance of objects bonded to the secondary ground shall be able to measure from 0-1 Ω with ± 10% accuracy. The same instrument may be used to measure both earth and bond resistances if desired.

5. Requirements: The contractor shall:

5.1. Testing: The testing of all buildings shall be conducted according to a schedule established by the LEAD COR and the testing criteria shall be described in this PWS and then evaluated for quality using the QASP by the LEAD COR or QSA. The entire system in the designated area must be tested. All Test results shall be submitted to the LEAD COR within five (5) working days after the test is complete. CLIN 0001

5.1.1. Testing of air terminals, masts, and catenary systems on three (3) buildings, approximately 215 test points, IAW form AMLD 4413, and this shall be returned to the COR within five (5) working days of the test. The building testing portion externally includes, but is not limited to; bonding, windows, overhead doors, pedestrian doors, external access points and/or within 6-foot side flash distance (which includes any or all points of the LPS system), etc. Earth electrode subsystems and Bonding Checks shall be tested IAW DA PAM 385-64 (appendix D), and test results documented in accordance with form AMLD 4413. The instrument must be capable of measuring resistance up to 1Ω ±10%. The manufacturer’s instruction manual will be followed to assure proper us of the instrument. If the meter reading exceeds 1Ω, the lightning protection subsystem is not acceptable.

5.1.1.1. Bonding: According to DA PAM 385-64; para. 16-25 Bonding shall have:

(A) Protection from side flash must be obtained by either separation distance or by bonding. The required separation distance must be determined by using the formula in NFPA 780, ‘Standard for the Installation of Lightning Protection Systems’ as indicated Bonding is used to reduce the possibility of a side flash and is used to ensure no electrical potential differences are produced by lightning current. Chapter 8 of NFPA 780 shall be used to determine the minimum bonding requirements except as modified herein.

(B) For buildings which are 36 feet in height, or less:

a. Bonding will be required for large masses of metal (400 square inches or larger surface area) located on the exterior or within the facilities.

b. Bonding is also required if the object is within six (6) feet of an opening or within six (6) of any part of the LPS. Examples include facility metal items such as radiators, tanks, permanent machinery, stair rails, ventilators, metal doors, air conducting ducts, metal columns, and metal siding.

(C) For buildings greater than 36 feet in height: Bonding will be required as specified in NFPA 780, Chapter 4.

(D) The material used to bond the LPS to the grounding loop conductor will meet the requirements of DA PAM 385-

64, figure 16.5. The resistance of any object bonded to the LPS will not exceed 1Ω. Exceptions are noted in DA PAM 385-64 table 16-1.

(E) Fences which come within six (6) feet of an explosive structure’s LPS will be bonded to the structure’s LPS.

5.1.2. Testing of the LPS Catenary Systems: Tests shall be performed IAW DA PAM 385-64 (appendix D), and test results documented on AMLD 4413 and shall be returned to the COR within five (5) working days of the test.

Annotate results of three (3) Point Fall of Potential resistance reading (25Ω maximum) in notes section. Lightning protection subsystem (bonding check) have a maximum resistance of 1Ω. LPS Tests shall be IAW DA PAM 385-64 (Appendix F) with results annotated on AMLD 4413.

5.1.3. Resistance of System: The resistance from all air termination systems and down conductors to the lightning protection grounding system shall be 25Ω or less. If not, steps need to be taken until these levels of resistance are met. Additional, deeper ground rods or any other approved method may be used to achieve this reading. At locations were achieving 25Ω or less is not feasible through the installation of additional ground rods or a ground loop conductor, other alternatives are possible but must be approved by the LEAD COR and TPOC.

6. Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter / Page)

Date of Publication

Description Mandatory or Advisory Website

LEAD-R 385-1 July 2020 LEAD Safety and Occupational Health

Program

Mandatory Visitor Resources (army.mil)

NFPA 780 2023 Edition Standard for the Installation of Lightning Protection

Systems

Mandatory www.nfpa.org

DA PAM 385-

Most Current Version

Ammunition and Explosive Safety Standards

Mandatory www.apd.army.mil

MIL-HDBK-

419A Volume

II of 2 Volumes

– Applications

29 DEC 1987 Military Handbook, Grounding, Bonding and Shielding for Electronic Equipment and Facilities

Advisory www.wbdg.org

Unified Facilities

Criteria (UFC)

UFC 3-575-01

1JUL 2012 Lighting and Static Electricity Protection

System

Unified Facilities

Criteria (UFC)

UFC 4-420-01

1 MAY 2015 Ammunition and Explosives Storage Magazines (Chapter 3-8, 3-9, Electrical Design

& Grounding)

NFPA 70 2017 Edition National Electrical Code Advisory www.nfpa.org https://www.letterkenny.army.mil/Info/Visitors-Information/ https://www.letterkenny.army.mil/Info/Visitors-Information/ http://www.nfpa.org/ http://www.apd.army.mil/ http://www.wbdg.org/ http://www.wbdg.org/ http://www.wbdg.org/ http://www.nfpa.org/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services

Applicable

PWS

Paragraphs

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method / By

Whom

Desired Outcomes

Testing of Lightning Protection

System (LPS)

5.1 The contractor

shall perform 100% of the required testing.

100% Compliance

100% Inspection of completed test results, Direct Observation, Validated user/customer complaints

/COR

Test IAW DA PAM 385-64 and documented IAW

AMLD4413 to meet requirements

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Submission Format

Submit To

1.4.3. – AMLD Form

Prior to access to installation

1 per employee Electronic Submission

COR

1.4.4.2. – AT Level I Training within 30 calendar days after the contract start date

1 per employee Electronic Submission

COR

1.4.4.3. – iWATCH Training within 30 calendar days of contract award

1 per employee Electronic Submission

COR

1.4.4.4. – OPSEC

Training within 30 calendar days of contract award

1 per employee Electronic Submission

COR

1.4.7.1. – AMMO-28-

DL

within 15 calendar days of contract award

1 per employee Electronic Submission

COR

5.1 Test results on

AMLD 4413

Each test – within 5 working days of test completion

1 Electronic submission/ Hard copy

COR